Jessa Mai Wahiman

• Manage 7 team members in both UAE and INDIA – Procurement team
• Handles 2 rigs and 1 tanker
• Monitor team’s performance and outlining development needs
• Negotiate contracts and agreements with suppliers to secure favorable terms
• Evaluate supplier performance and maintain strong supplier relationship
• Ensure compliance with procurement policies, procedures, and regulations.
• Collaborate with internal stakeholders to understand procurement needs and identify cost-saving opportunities
• Proactively identify and mitigate procurement risks to ensure continuity of supply
• Ensure that financial systems and services meet the needs of the organization
• Provide supportive leadership, mentor and assist team members
• Ensuring workload is evenly balanced across the team
• Providing analysis and recommendations where targets have not been met

Is an integrated Ship Management company providing maritime solutions to the ship owners

• Handles 6 different types of vessels such as Container, Afromax and Tanker
• Arranging all requirements for all vessels scheduled for Drydocks depending on shipyard locations or country
• Connect all the materials / spares & arrange the services for each vessels in every port call in coordination with ship agent and forwarders e.g
• Egypt, Singapore, China, Korea, UAE, Turkey, Indonesia, etc
• In constant communication with Captain & Chief Engineers via email, Whatsapp or Wechat for any urgent matter
• Prepare the List shipping arrangement prior to vessel's ETA to Master for their reference as well as to agents
• Visit on board vessel if she is calling in UAE and meeting the Crew on board - Captain, Chief Engineer, etc
• Track material requisitions from the vessels through the system
• Send enquiries to the international or local vendors and follow up for quotations
• Generate and send purchase orders to vendors
• Expediting the orders for prompt delivery
• Coordinate with local agent for dispatch of defective equipment or components
• Direct coordination with the Technical Manager, Marine Superintendents, Technical Superintendents & Fleet
• Director pertaining to technical matters & delivery scope
• Participate in discussions with Technical team to clarify techno-commercial contents before purchase recommendation are made
• Manage day-to-day interaction w/vendors & monitor vendor performance
• Identify additional vendors & actively participate in the vendor development
• Instruct the vendors for items that are ready for collection (local purchase and overseas)
• Assist other buyers if and when required in order to provide inputs in selecting supplier and help identify RFQ items mentioned
• Verification of invoices aligned with delivery notes/purchase orders and ensure vendors are paid on time by liasing with Accounts Department
• Update department's tracking list for general reference
• Maintains daily report
• Adhere to procurement policies and procedures; understand internal controls around purchasing

Is a leading provider of fabrication, engineering and contracting services to the offshore and onshore oil & gas and renewable energy industries

• Handles the scrap and waste management for companies overall disposal from January 2019 til July 2019 then January 2020 onwards – Asset Disposal, Project Srap, Aged Inventory & Hazardous Disposal
• MRO team - Handles all the MRO RFQ’s – December 2018 – August 2019 until December 2020 onwards
• Responsible for all MRO RFQ’s and SCRAP Management
• Fortnight yard walkthrough schedule along with the Environmental In-charge, Yard Coordinator and DPM
• Prepares a Scrap Reconciliation sheet on monthly basis and Scrap monthly report
• Established internal document used for scrap bidding
• Ensure timely issue of RFQ to selected vendors and receipt of vendor offers.
• Ensure compliance to audit requirements, HSES policies and policies as applicable.
• Ensure technical offers are distributed to reviewers in timely manner and secure an approval to support the RFQ
• Produce accurate Commercial Bid Evaluation & Technical Bid Evaluation for Recommendation of Award
• Issue purchase order and all supporting documentations.
• Develop and maintain a commercially sound vendor base, surveys the market for new supply sources
• Evaluates and monitors vendor performance on a continual basis. Help develop project Approved Vendors list & pre-qualify new vendors.
• Internal interfaces include Engineering, Asset Management Team, Project Management Team, Operations Group, QA/QC, Accounting, HSES
• Ensure PO close out within 3 months from GRN issuance (based on QC acceptance)
• Ensure that materials are delivered on time and expedite

One of the world's foremost suppliers of marine products and services.

Member of James Fisher and Sons PLC, a leading provider of marine services with extensive experience in the maritime and offshore industries worldwide

• Manage enquiries, from enquiry through to conclusion
• Ensuring that quote sent, chased in a professional and timely manner
• Ensure full understanding of each enquiry, to maximise an order potential
• Ensure compliance with company CRM system
• Liaise with Sales Manager, Business Development Managers, Projects Teams and Contracts Dept, where necessary, for large / complex enquiries / orders
• Maintain good customer relationships and always look for more / new potential
• Achieve set targets for conversion and revenue
• Liaise with Customer Service Team with regards on the delivery or collection
• Client visit every month - mandatory of 4 clients. Cold calling
• Establish new relationships and continue an excellent rapport with existing customers
• Displayed leadership and accountability between the Business Development Managers and the clients when they are not reachable and kept them informed for any developments
• Negotiate on price, delivery and specifications with the suppliers
• Process the order, update the quote lines, raise an audit file/order status and push to sage
• Update the After Sales calls activity raised by the customer service team upon completion of delivery
• Source for items that are not under the product scope
• Process the Inter Company purchase orders received either from Singapore or UK office

• Handle all inquiries for local sourcing from Singapore office and UK office
• Handle all inquiries for specific clients - contract ones
• Handle few fender hire & refurb inquiries
• Prepare inspection report provided by our Yard Supervisor along w/ the fender photos taken from yard
• Handle few inquiries of my Sales Manager if she is on leave
• Responsible for all Local inquiries whether it is spares, for fabrication jobs, non-stocks items
• Responsible for all purchases of requirements from warehouse or their consumables
• Coordinate with the Yard Supervisor for any products / stocks requirements
• Keep the scheduled calls up to date
• Create activity using CRM for Prequal/Tender requirements, Supplier Quote for Singapore/UK/China delivery
• Follow up sales transactions and ensure client satisfaction
• Maintaining adequate correspondence files for all purchases
• Maintain supplier database
• Prepares paper works such as order confirmations, tender documents, vendor registration, quotations, assist in submitting prequalification documents
• Marketing Executive
• Coordinate with our Customer Service team for delivery / collection and Inter-office communication
• Perform and engage in other activities of a preparatory or auxiliary character to our business in the region
• Develop detailed knowledge of vendors and products
• Compile and track quotes, configurations, part numbers etc
• Assist in soliciting competitive quotes for standard goods
• Analyze quotes and qualify vendor
• Sends weekly and daily report to our General Manager
• Maintain a database to monitor the vessels arriving at the Ports on a weekly basis - Fujairah, Sharjah and Dubai

• Track material requisitions from the vessels, projects & office through the system
• Send enquiries to the international or local vendors and follow up for quotations
• Prepare Commercial Bid Tab/Technical Bid Tab in view of technical suitability, prices, and delivery time for approval
• Prepare purchase orders and submit to procurement manager/deputy procurement manager for approval
• Coordinates w/expeditors as to timely supplies of vessel's requirements
• Prepare recommendation to the procurement manager/deputy procurement manager for approval of the rules and procedures governing the purchase of supplies, services and equipment as required by the vessel and amendments to such rules and procedures
• Review/Verify payment request documents before submitting to Accounts dept
• Prepare any reports related to procurement required by Procurement Manager/Deputy Procurement Manager
• Keep informed of current developments in the field of purchasing, prices, market conditions and new products
• Periodically check and review the supplier's lists, vendors file/evaluation, and such other records needed to maintain the purchasing function as per the procedure.

Is an independent marine contractor, providing transportation, installation and removal services of offshore facilities to the international offshore oil and gas industry in the regional markets of the Middle East, India and Asia Pacific.

• Assist in the coordination and preparations of contracts for vendor specialist services for major equipment overhaul, as required
• Track material requisitions from the vessels, projects & office through the system
• Issue request for quotations to vendors to procure goods or services in compliance with procurement procedures
• Maintaining adequate correspondence files for all purchases
• Prepare Commercial Bid Evaluation (CBE) in consulation with Technical and perform pricing analysis
• Arrange bid clarification meetings
• Compare vendors bids, in view of technical suitability, prices, and delivery time
• Generate and send purchase orders to vendors
• Expediting the orders for prompt delivery
• Coordinate with Logistics team/OEM's local agent for dispatch of defective equipment or components
• Direct coordination with the Technical Manager & Project Manager pertaining technical matters & delivery scope
• Participate in discussions with Technical & Vendors representative to clarify techno-commercial contents before purchase recommendation are made
• Monitor items that were shipped on board through goods received note (GRN) from the vessel
• Locate sample items from vessel through goods landing note (GLN)
• Manage day-to-day interaction w/vendors & monitor vendor performance
• Identify additional vendors & actively participate in the vendor development
• Instruct the vendors for items that are ready for collection (local purchase and overseas)
• Assist other buyers if and when required in order to provide inputs in selecting supplier and help identify RFQ items mentioned
• Verification of invoices aligned with delivery notes/purchase orders and ensure vendors are paid on time by liasing with Accounts Department
• Handles petty cash for payment to vendors
• Update department's tracking list for general reference
• Maintains daily report using Share Point
• Adhere to procurement policies and procedures; understand internal controls around purchasing
• Responsible in arranging the supply of fuel or MGO
• Act as Coordinator during the absence of our Procurement Deputy Manager.

An Engineering & Procurement company headquartered in Houston, Texas. We cater to the needs of EPC companies, Fabricators, Marine Contractors involved in New Rig build and Rig repair as well as Upstream and Downstream Operators.

• Handle and coordinate inquiries
• Responsible for European or outside North America inquiries
• Follow up sales transactions and ensure client satisfaction
• Obtain accurate information from vendors relating to shipment dates and expected date of delivery
• Prepares paper works such as shipping documents, pro forma invoice, order confirmations, etc
• Coordinate and instruct any nominated freight forwarders and Inter-office communication
• Conduct market research, analyze database reports, identify active trends in business and new areas of growth
• Participate and develop new business promotional tools, promotions, do resourcing from within and outside the UAE
• Perform and engage in other activities of a preparatory or auxiliary character to our business in the region
• Develop detailed knowledge of vendors and products. Compile and track quotes, configurations, part numbers etc
• Assist in soliciting competitive quotes for standard goods. Analyze quotes and qualify vendor
• Generate purchase orders for the vendor
• Sends weekly, monthly and daily report to our US head office
• Responsible for coordination of import and export consignments
• Responsible in processing Certificate of Origin from Chamber of Commerce if required by clients
• Manage/optimize freight & courier expenses
• Follow up pending payments to clients. Arrange payment or coordinate with bank for any incoming and outgoing payment transaction.

An international group of companies offering offshore installation, accommodation and support services to the oil and gas industry worldwide.

• Handle 7 different type of vessels - Accomodation Barge, AHTS vessel, Accomodation & Construction vessel
• Assist in soliciting competitive quotes for standard goods locally and internationally. Analyze quotes and qualify suppliers
• Develop detailed knowledge of suppliers and products. Compile and track quotes, configurations, part numbers, etc
• Order and purchase routine goods from different suppliers mostly from The Netherlands
• Coordinate directly with the vessel's Captain or Chief Engineer to ask or give necessary information as required like technical matters
• Expediting the orders for prompt delivery. Ensure precise invoices and packing lists. Check all the items that were received in the warehouse.
• Instruct Logistics Coordinator when items are ready for collection (local purchase and overseas)
• Manage day-to-day interaction w/vendors & monitor vendor performance. Identify additional vendors & actively participate in the vendor development.
• Update and track the items that were shipped on board based on the materials received report (MRR) from the vessel. Check and update all the back orders
• Sends weekly reports to designated vessels & to respective Technical Heads in Nigeria. Maintain files for different kind of certificates.

• Handle 2 different type of vessel for Carigali Hess Project in Malaysia - Accomodation Barge & Tug boat
• Arranges shipment of requested items, goods or merchandise to vessel
• Preparing all the materials that were procured locally such as packing and labeling, which includes coordination with suppliers, agents and ship chandlers (SINGAPOREAN & MALAYSIAN)
• Ensuring that all customs documents are accurate
• Checking all the goods received in the warehouse (Kemaman port) with reference in the packing list given from our office in Holland and Sharjah
• Coordinate directly with vessel's Captain/Chief Engineer & Storekeeper (details given are vessel's name(tugboats), packing list and all necessary information)
• Update and track the items that were shipped on board based on the materials received report from the vessel
• Generate purchase orders for the suppliers and ensure prompt delivery
• Responsible in chasing all the shipments with the forwarder directly whether SEA FREIGHT, AIR FREIGHT or send via BONDED TRUCK (applies only when goods are shipped from Singapore)
• Assist in soliciting competitive quotes for standard goods. Analyze quotes and qualify suppliers
• Develop detailed knowledge of suppliers and products. Compile and track quotes, configurations, part numbers.
• Manage day-to-day interaction w/vendors & monitor vendor performance. Identify additional vendors & actively participate in the vendor development
• Check the invoices thoroughly - agent invoices, bills, etc
• Responsible for crew change - like flight bookings, hotels, short courses that are necessary.

• Greet visitors and performs general administrative duties. Manage incoming and outgoing mails
• Also may assist other administrative staff with overflow work, including word processing, data entry and internet research tasks
• Handles incoming and outgoing telephone calls
• Responsible in keeping confidential files as instructed by General Manager. Arrange bookings or flights as required.

• Handles incoming and outgoing telephone calls
• Responsible in keeping confidential files, making business letters, scanning of files, sending and receiving fax and emails
• In-charge of making packing list, quotations, delivery notes, and invoices
• Troubleshoot computer problems both hardware and software issues. Installs necessary software as required.

• Handles incoming calls such as inquiries and follow ups, inform customers with regards to their laptop repair status
• Point of contact in accepting laptop repair/maintenance
• Assist in troubleshooting computer problems and replaces defective parts/items
• Coordinates with top management for any escalations.

• Responsible in accepting computer repairs, changing defective items, prepares monthly and daily reports to the manager
• Technical Support Representative assists in computer troubleshooting hardware and software problems, computer assembly, and laptop installation
• Sales Representative assists in selling computer peripherals, ink cartridges, digital cameras, printers, and cell phones. Makes product quotations and estimations
• Customer Service Representative, handles incoming and outgoing calls, assists customer through telephone support, follow ups, and inquiries.

• Handles incoming calls and refer them to the appropriate personnel
• Makes outgoing calls as instructed by the department head
• Oversees incoming mails and handles/disseminates to personnel concerned
• Ensure mails are forwarded to the appropriate department head/staff
• Arranges the appointment schedule of the department head
• Creates memos, letters, and other reports as requested.