Jilsen Joy Pascual
Document Controller
Abu Dhabi,United Arab Emirates
Summary
Highly skilled professional with expertise in information distribution, retrieval techniques, and strict confidentiality ethics. Demonstrates exceptional project coordination efficiency and proficiency in Microsoft Office, including Excel, Word, and PowerPoint. Adept at managing multiple projects under strict deadlines with a keen eye for detail and accuracy. Knowledgeable in Platinum ERP Software, QuickBooks Accounting Software, and Acumatica ERP System. Possesses excellent organizational skills, adaptability to fast-paced environments, and the ability to work under pressure while maintaining high morale. Career goal: To leverage extensive skills in a challenging role that drives results and fosters professional growth.
Overview
6
6
years of professional experience
4
4
years of post-secondary education
Work History
Executive Assistant/Document Controller
Royal Gardens Agricultural Contracting Inc
Abu Dhabi, UAE
03.2024 - Current
- Prepare submittals for As Built, Shop Drawing, SOR & NCR, Handing Over Documents Transmittal
- Tracking of all incoming and outgoing documents, ensuring that it is properly documented
- Support in drafting letters, memos weekly and daily nourishment reports
- Respond to the queries of sub-contractor, supplier and site team
- Support in the preparation and tracking of Sub-contractors Payment Certificate
- Keeping and putting on records (physical and electronic) of all Delivery Notes received on site
- Prepare Material Request and ensuring that the Purchase Order prepared is match and accurate
- Tracking of which material is still pending for delivery on site
- Liaised with other departments to maintain smooth flow of information across the organization.
- Maintained confidentiality and security of sensitive information in accordance with company policies.
- Coordinated effectively amongst various teams for seamless exchange of technical drawings and plans.
- Streamlined document retrieval by implementing an efficient filing system.
- Ensured timely project completion by maintaining organized and updated documents.
- Managed the flow of both electronic and hard copy documents efficiently, thereby enhancing overall organizational effectiveness.
- Improved data accuracy through meticulous verification of all incoming and outgoing documents.
- Organized, filed and stored electronic and physical files to maximize traceability.
- Stored documents using cloud-based systems to drive efficiencies.
- Handled incoming correspondence and technical information, distributing as directed.
- Contributed to accurate and efficient quality checks, ensuring error-free results.
- Managing of emails
Accounting Associate I
Pacific Data Resources Asia Inc
, Philippines
08.2022 - 12.2023
- Managed petty cash transactions meticulously thereby maintaining transparency in cash handling within the firm.
- Prepared bank deposits, checking and correcting any errors.
- Maintained and improved company bookkeeping processes.
- Reconciled all company accounts, including credit cards and expenses.
- Reviewed customer invoices for accuracy and posted information to general ledger.
- Prepared client billing under guidance from billing manager.
- Posted financial data to appropriate accounts in automated accounting system.
- Distributed invoices, answering payee queries and communicating deadlines.
- Updated records in Quickbooks to keep account totals correct and current.
Corporate Accountant
GETS GROUP - GLOBALFME INC
07.2020 - 07.2022
Billing and Collection Assistant
GETS GROUP - YOUR HANDYPRO INC
07.2019 - 07.2020
- Monitors account Receivable of the company
- Prepares statement of account to be given to the customers
- Regularly contacted customers with outstanding balance for payments and reconciliation of accounts
- Prepares weekly and monthly collection report
- Ensures the completeness of attachment of all the SOA sent to the customers
Education
Bachelor of science - Management Accounting
City of Malabon University
Philippines 06.2015 - 05.2019
Skills
- Information distribution and retrieval techniques
- Strict confidentiality ethic and project coordination efficiency
- Knowledge of share point
- Project coordination efficiency
- Proficient in Microsoft Office (Excel, Word and PowerPoint)
- Demonstrate ability to work on multiple projects and complete high-quality work against strict and conflicting deadlines
- Knowledge in Platinum ERP Software, Quick books Accounting Software, Acumatica ERP System
- Excellent organizational skills, accuracy and attention detail
- Adaptive to a fast paced working environment
- Can work under pressure
- Keen to details
- Good written and communication skills
- Results driven
- Hard working
- Good morale
Major Projects Handled
- Design and Construction of Parks in Al Dhafra Region- Design & Built – Madinat Zayed City Parks Package
- Design and Construction of Mohammed Bin Zayed Parks
- Parks Developments in Al Ain (Al Hili- Al Fouah)
- Parks Development in Al Ain
- Construction of New Parks and Playgrounds in Abu Dhabi Shakhbout
- Design and Construction of Al Mamoura Complex Public Realm Improvements
Timeline
Executive Assistant/Document Controller
Royal Gardens Agricultural Contracting Inc
03.2024 - Current
Accounting Associate I
Pacific Data Resources Asia Inc
08.2022 - 12.2023
Corporate Accountant
GETS GROUP - GLOBALFME INC
07.2020 - 07.2022
Billing and Collection Assistant
GETS GROUP - YOUR HANDYPRO INC
07.2019 - 07.2020
Bachelor of science - Management Accounting
City of Malabon University
06.2015 - 05.2019
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