JIM CASTILLO
Abu Dhabi,United Arab Emirates
Summary
A highly organized and detail-oriented Document Controller with 4 years of experience managing and maintaining electronic document management systems in construction and engineering. Adept at ensuring accurate version control, secure document storage, and efficient retrieval processes to support business operations and project success. Proven ability to collaborate with cross-functional teams, track document workflows, and provide comprehensive support for both physical and digital document systems. Dedicated to delivering high-quality results with an unwavering commitment to confidentiality, compliance, and data integrity.
Overview
5
5
years of professional experience
6
6
years of post-secondary education
Work History
Document Controller
China Petroleum Engineering & Construction Corp.
Abu Dhabi, UAE
08.2024 - Current
- Streamlined document retrieval by implementing efficient filing system.
- Maintaining organized and updated documents.
- Enhanced team productivity with prompt resolution of document-related issues.
- Improved data accuracy through meticulous verification of all incoming and outgoing documents.
- Maintained confidentiality and security of sensitive information in accordance with company policies.
- Managed the flow of both electronic and hard copy documents efficiently, thereby enhancing overall organizational effectiveness.
- Managed requests for access to documentation, maintaining confidentiality.
- Organized, filed and stored electronic and physical files to maximize traceability.
- Reviewed documents for accuracy, immediately notifying supervisor of errors.
- Handled incoming correspondence and technical information, distributing as directed.
- Adhered to security protocols, keeping sensitive information and documentation private.
- Coordinated Electronic Document Management System (EDMS) with strong technical knowledge.
Administrative Assistant cum Document Controller
Arab Center for Engineering Studies LTD
Abu Dhabi, United Arab Emirates
10.2021 - 07.2024
- Handling office tasks, such as filing, and generating reports and presentations
- Manage communication including emails and phone calls
- Provide direct administrative support and resolve administrative problems
- Organize and maintain files and databases in a confidential manner
- Routing and tracking of documents for approval
- Ensure current document revisions are available
- Efficiently following the company's standard operating procedures in the submission of documents
- Release of documents and distribution copies
- Scanning and archiving quality records
- Preparing technical and commercial proposals and submissions
- Issuing department Invoices and PO
- Identification of obsolete documents and removal for filing
Logistics and Transportation (Part-Time)
Pioneer Medical Services LLC
Abu Dhabi
06.2021 - 09.2021
- Maintain inventory stock and records
- Determine appropriate stock levels
- Receives and checks in supplies
- Maintain detailed records and reports
- Provide technical assistance on procurement processes
- Daily attendance of drivers and assigning of team
- Dispatching of teams
- Perform other duties as assigned
Procurement Associate (Part-Time)
Via Medica International LLC
Abu Dhabi
01.2021 - 05.2021
- Maintain and update the procurement monitoring system and provide feedback on purchase orders to the requesting office
- Prepare proper and complete specifications for equipment and materials
- Perform buying duties when necessary
- Prepare monthly reports on procurement matters
- Perform other duties assigned
Data Entry Operator
Al Khaja, (Smart Vision for Information Systems)
Abu Dhabi
06.2020 - 12.2020
- Entering customer and account data from source documents within time limits
- Compiling, verifying accuracy, and sorting information to prepare source data for computer entry
- Reviewing data for deficiencies or errors, correcting incompatibilities, and checking output
- Keep information confidential
- Respond to queries for information and access relevant files
- Comply with data integrity and security policies
- Ensure proper use of office equipment and address any malfunctions
- Preparing and sorting documents for data entry
- Entering data into database software and checking to ensure the accuracy of the data that has been inputted
- Resolving discrepancies in information and obtaining further information for incomplete documents
- Creating data backups as part of a contingency plan
- Responding to information requests from authorized members
Education
Bachelor of Science - Entrepreneurship
St. Paul University Philippines
Tuguegarao City, Cagayan Valley 06.2013 - 01.2019
Skills
- Project Management
- Time Management
- Critical Thinking and decision-making
- Problem-Solving
- Detail-Oriented
- Computer Software and Application Knowledge
- Adaptability
- Creativity
Languages
English
Filipino
Timeline
Document Controller
China Petroleum Engineering & Construction Corp.
08.2024 - Current
Administrative Assistant cum Document Controller
Arab Center for Engineering Studies LTD
10.2021 - 07.2024
Logistics and Transportation (Part-Time)
Pioneer Medical Services LLC
06.2021 - 09.2021
Procurement Associate (Part-Time)
Via Medica International LLC
01.2021 - 05.2021
Data Entry Operator
Al Khaja, (Smart Vision for Information Systems)
06.2020 - 12.2020
Bachelor of Science - Entrepreneurship
St. Paul University Philippines
06.2013 - 01.2019
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