Summary

Overview

Work history

Education

Skills

Languages

References

Interests

Others

Timeline

JITHIN ALEX

Dubai,UAE

Summary

Results-driven Administration, HR, Payroll, and PRO Professional with over 6 years of UAE experience in payroll administration, WPS processing, employee relations, visa and labour management, government liaison, fleet operations, procurement, purchasing, sales support, and office administration. Extensive knowledge of UAE Labour Law, MOHRE regulations, immigration procedures, Emirates ID processing, and workforce management. Proven ability to streamline operations, reduce costs, ensure compliance, and support business growth.

Overview

years of professional experience

years of post-secondary education

Work history

HR/Admin Generalist

German Gulf Fibre glass Industries LLC

UAQ, UAE

2024.05 - 2026.03

Proven track record in overseeing administrative functions, including office supplies management, calendar scheduling, and document management..
Processed monthly payroll for 50+ employees through WPS while maintaining 100% compliance with UAE labour regulations.
Managed attendance and payroll for outsource labours.
Supervised fleet operations for 35 company vehicles, ensuring timely registration, insurance renewal, monitor traffic fines and maintenance scheduling. Track fuel consumption and fleet utilization to optimize operational costs..
Develop and implement operational strategies to streamline processes and maximize productivity, resulting in 10% increase in output within 6 months.
Prepared BOQs, tender documents, and technical submittals for client approval.
Optimized inventory levels, reducing holding costs by 15% while maintaining high product availability and minimizing stock outs.
Achieved project success with meticulous planning and execution.

Executive administrative assistant / PRO

Al Ardh Drilling Services

Shariah, UAE

2020.03 - 2024.04

Managed daily operational activities to ensure efficient production and service delivery.
Establish and maintain vendor relationships, negotiate contracts, and monitor service levels to ensure timely delivery of goods and services..
Managed procurement activities with annual international & domestic purchasing budgets exceeding AED 1 million, achieving cost savings through supplier negotiations.
Prepared and delivered technical proposals, including detailed specifications, pricing, and project timelines.
Assisted in project inspections and quality control documentation.
Oversaw procurement of MEP materials ensuring cost savings of 10–15% via vendor negotiations and technical comparisons.
Maintain employee records in compliance with UAE labour regulations
Process monthly payroll ensuring accuracy and timely salary disbursement. Handle employee leave management, attendance monitoring, and benefits administration

Administrative assistant

Nest Infratech Pvt Ltd (Prj: Orchid Park)

Kottayam, India

2016.11 - 2019.12

Conduct technical presentations and product demonstrations to potential clients.
Negotiate pricing and terms of sale with clients, ensuring profitability and customer satisfaction.
Explain complex technical information to non-technical clients, ensuring clear understanding of product benefits and increased sales by 10%.
Gained hands-on experience in sales techniques and customer relation.
Collaborate with cross-functional teams, including sales, finance, and logistics, to align operations with business objectives and drive strategic initiatives.

Education

Bachelor of Business Administration - Business Administration

Dr C V Raman University

Bilaspur, India

2014.01 - 2016.01

Skills

Process Improvement: Experience in analyzing processes, identifying inefficiencies, and implementing improvements
Sales Coordination: Demonstrated experience in supporting sales teams, coordinating sales activities and generating sales reports
End-to-End Project Oversight: Comprehensive experience in managing all phases of projects from concept to completion, including planning, budgeting, scheduling, and resource allocation
Inventory Management: Proficiency in inventory control, ensuring right materials are available when needed, while minimizing excess stock and reducing waste
Communication: Excellent verbal and written communication skills, adept at building relationships with clients and internal stakeholders

Software Proficiency: Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint ) and other relevant office tools
Labour market understanding
Employee record-keeping
Sickness absence tracking

Languages

English

Advanced

Hindi

Upper intermediate

Tamil