JO AN TUNDAG
Dubai
Summary
As a meticulous and task-driven Executive Assistant, I bring over ten years of administrative expertise to the table, specializing in orchestrating client-focused office operations with precision. My exceptional skills in facilitating both internal and external communications are matched by a robust capability to support the daily administrative, financial, and operational tasks in partnership with C-level executives. I am recognized for my ability to align business goals with my extensive administrative acumen, driving maximum operational impact while conserving time and enhancing efficiency. My career is defined by a steadfast commitment to excellence and a proven track record of contributing to the success of executive management through my comprehensive support and strategic approach.
Overview
10
10
years of professional experience
Work History
HR COORDINATOR/PRO
Creakids by Dibber Early Childhood Center
01.2022 - 01.2024
- Maintained human resources information system and kept employee files up to date and accurate.
- Completed background and reference checks to facilitate hiring and onboarding of employees.
- Assisted in payroll processing, ensuring accurate compensation for all employees based on hours worked and applicable deductions.
- Assisted with recruitment process by posting job ads, filtering applications, scheduling interviews, assisting in interview process and drafting offer letters.
- Streamlined HR processes for increased efficiency, reducing time spent on administrative tasks.
- Reviewed human resources paperwork for accuracy and completeness.
- Acted as a liaison between employees and management during periods of organizational change, providing guidance and support throughout the transition process.
- Collaborated with department heads to identify staffing needs and develop job descriptions tailored to specific roles.
EXECUTIVE ASSISTANT
HYVA International BV
09.2018 - 07.2021
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
ADMIN ASSISTANT
Hyva MEA FZE
05.2014 - 09.2018
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Scheduled office meetings and client appointments for staff teams.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
Education
High School Diploma -
CNHS
Compostela Cebu, PhilippinesBachelor of Science - Business Administration And Management (Ongoing)
Cebu Institute of Technology
Cebu, Philippines04.2025
Skills
- Recruitment and selection
- Onboarding and Orientation
- Benefits and payroll coordination
- Executive Support
- Office Management
- Strong Problem Solver
- Schedule & calendar planning
- Meticulous attention to detail
- Travel Coordination
- Confidential Document Control
Timeline
HR COORDINATOR/PRO
Creakids by Dibber Early Childhood Center
01.2022 - 01.2024
EXECUTIVE ASSISTANT
HYVA International BV
09.2018 - 07.2021
ADMIN ASSISTANT
Hyva MEA FZE
05.2014 - 09.2018
High School Diploma -
CNHS
Bachelor of Science - Business Administration And Management (Ongoing)
Cebu Institute of Technology
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