Joice Ann Lim
Dubai
Summary
Highly flexible and multi-tasking individual with a strong ability to prioritize time-sensitive tasks. Hopeful for the position of Senior Administrative to utilize 11+ years of administrative experience offering superior clerical, and customer service skills, advanced writing skills, sales coordination, purchasing skills, and proficiency in Microsoft applications.
Overview
11
11
years of professional experience
Work History
Office Manager/Sales/HR/Admin/Accounts
Buy Brand Bag DMCC
12.2022 - 12.2023
- Responsible for hiring new employees
- Responsible for all administrative tasks such as visa processing, payroll, bookkeeping, handling petty cash, bills payment
- Coordinates with the Bank Managers related to Company's Account
- Preparing all Bank Letters
- Dealing with DMCC and handling DMCC portal
- Handling customers inquiries from Instagram, Facebook and other social media accounts
- Handling Website (adding and removing items, checking of payments thru tabby, stripe, paypal and network) Taking photos of the new product to be uploaded on the website and other platforms
- Creates an accurate product description of each item
- Coordinates with Company's third party in France for Sold Items
- Packing and Shipping of Sold items (locally and internationally) Assist CEO from her monthly business appointments internationally.
Procurement Officer/Accounts/Secretary
Well Worth Technical Services LLC
05.2020 - 12.2022
- Researching potential products, vendors, and services, and comparing price and quality to ensure the best price
- Meeting with vendors and clients to negotiate the best contracts
- Liaising with delivery and warehouse teams to ensure goods are received on time
- Monitoring inventory and writing orders to refill stock
- Writing reports on purchases made and performing cost analysis
- Preparation of material submittal Contacting new consultants and contractors for any MEP inquiries Preparation of Statement of Accounts for all the projects Preparation and sending of RFI, RFA, and other documentation to be sent to the contractor
- Filing of all related documents as per project Arranging and booking appointments/travels Secretarial duties
Front Desk Executive/HR Admin/Accounts
Matrix Luxury Motor Vehicles Services LLC
05.2017 - 08.2020
- Serves visitors by greeting, welcoming, and directing them appropriately Notifies company personnel of visitor arrival Receive packages, deliveries, and letters Attend phone calls and redirect them to the appropriate line Update HR Internal databases Organizing and maintaining employee records Prepares documents for visa processing Scheduling and applying RTA training of the driver until card issued Tracking of drivers Assisting the Managing Director in recruitment process Handling monthly payroll Applying insurance card and salary card of the employees Coordinate to external partner like Uber, Careem and hotel Encodes and collect daily income of the drivers thru QuickBooks Prepares daily, weekly and monthly reports
- Bank Letters, RTA Letters.
Sales Coordinator/Secretary of Director of Sales & Marketing
The Country Club Hotel Bur Dubai
06.2016 - 04.2017
- Prepares daily, weekly and monthly reports for the Director of Sales and Marketing Arranges meeting appointments for all the Sales Managers and coordinate with them for their day-to-day sales calls with the potential clients Coordinates with all the travel agents for their queries regarding rates and promotions of the hotel Responsible for preparing and sending all the contracted rates for corporate companies and travel agents
Receptionist/HR Admin/HR Manager Assistant
Majid Al Futtaim Retail Carrefour Market
02.2014 - 04.2016
- Greeted, assisted and directed guests, workers, visitors and the general public Supports Recruitment department from end-to-end recruitment process Answered all incoming calls and handled caller's inquiries Provided office support services so as to ensure efficiency Responded to guests and public inquiries Directed employees, guests and general public to the right staff member Maintain a sufficient record of office supplies Liaising with other departments or functions Pick up and delivered the mail Maintained the common filing system and file all letters Provided administrative services to the office manager
Site Secretary/Administrator
D. A Abcede & Associate
08.2012 - 01.2014
- To produce correspondence and documents and maintain presentations, records, spreadsheets and databases Devising and maintaining office systems Booking rooms and conference facilities Attend meetings with contractors, taking minutes and keeping notes for the Project Manager's perusal Liaising with staff in other departments and with external contacts Ordering and maintaining stationery and equipment
Education
Bachelor of Secondary Education -
The National Teachers College
01.2011
Skills
- Time management
- Able to deal with difficult clients or situations
- Able to handle workload pressure
- Well organized and efficient
- Office Management
Personal Information
- Passport Number: P7178667A
- Date of Birth: 08/28/1990
- Gender: Female
- Nationality: Filipino
- Marital Status: Married
- Visa Status: Husband Visa/with valid health insurance
Disclaimer
I hereby declare that the above-given information is correct to my best of knowledge and belief.
Languages
English
Advanced (C1)
Tagalog
Bilingual or Proficient (C2)
Timeline
Office Manager/Sales/HR/Admin/Accounts
Buy Brand Bag DMCC
12.2022 - 12.2023
Procurement Officer/Accounts/Secretary
Well Worth Technical Services LLC
05.2020 - 12.2022
Front Desk Executive/HR Admin/Accounts
Matrix Luxury Motor Vehicles Services LLC
05.2017 - 08.2020
Sales Coordinator/Secretary of Director of Sales & Marketing
The Country Club Hotel Bur Dubai
06.2016 - 04.2017
Receptionist/HR Admin/HR Manager Assistant
Majid Al Futtaim Retail Carrefour Market
02.2014 - 04.2016
Site Secretary/Administrator
D. A Abcede & Associate
08.2012 - 01.2014
Bachelor of Secondary Education -
The National Teachers College
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