Summary
Overview
Work History
Education
Languages
Timeline
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Julia Grekova

Dubai

Summary

Dynamic and highly organized Executive Assistant with 5+ years of experience supporting senior executives in real estate, project coordination, and consulting industries. Skilled in managing complex administrative operations, optimizing workflows, and fostering effective stakeholder communication. Proven ability to coordinate cross-functional teams, streamline processes, and ensure timely project execution. Adept at handling high-pressure environments with professionalism and discretion while driving operational efficiency and supporting strategic initiatives.

Overview

5
5
years of professional experience

Work History

Executive Assistant | Project Account Manager

Qube Development
03.2023 - 01.2024
  • Company Overview: subsidiary of LSR Group, https://www.lsrgroup.ru/en
  • Coordinated project deliverables, ensuring milestones were met with 100% on-time completion
  • Facilitated seamless communication between architects, contractors, and regulatory authorities, accelerating project approval processes by 20%
  • Conducted market research to identify industry trends and opportunities, assisting in the preparation of strategic proposals that secured new business contracts
  • Streamlined contractor selection process by organizing bid evaluations and tender documentation, improving efficiency by 30%
  • Supported financial tracking and reporting, including unit pricing estimation and budget projections
  • Organized executive meetings, creating comprehensive agendas and ensuring actionable follow-ups
  • Subsidiary of LSR Group, https://www.lsrgroup.ru/en

Executive Assistant to CEO

Gelfand Realty Inc.
01.2020 - 01.2023
  • Company Overview: Family Office | Investment, UAE
  • Supported the CEO in a high-paced environment, acting as a key liaison between the executive and essential stakeholders, including clients, investors, and internal teams
  • Managed all aspects of the CEO’s calendar, ensuring optimal scheduling of meetings and travel arrangements, leading to a 30% increase in operational efficiency
  • Conducted competitor analysis and market research, shaping high-impact business strategies that drove successful mergers and partnerships
  • Prepared executive reports and presentations, directly influencing strategic decision-making
  • Built and nurtured strong relationships with board members and investors, ensuring effective communication across business units
  • Streamlined internal processes, leading to a 15% reduction in administrative delays
  • Family Office | Investment, UAE

Project Coordinator | Market Research

MTR Consulting
01.2019 - 01.2020
  • Company Overview: Russia
  • Conducted qualitative and quantitative market research to gather insights on trends, customer preferences, and competitors, informing strategic decisions
  • Assisted in planning and coordinating project activities, ensuring alignment with project objectives and timelines
  • Facilitated communication between team members and stakeholders to ensure smooth project execution and timely issue resolution
  • Maintained project documentation and organized meetings, preparing agendas and tracking action items to ensure accountability and progress
  • Russia

Education

Bachelor - Economics

Kazan (Volga Region) Federal University
01.2019

Languages

English
Russian

Timeline

Executive Assistant | Project Account Manager

Qube Development
03.2023 - 01.2024

Executive Assistant to CEO

Gelfand Realty Inc.
01.2020 - 01.2023

Project Coordinator | Market Research

MTR Consulting
01.2019 - 01.2020

Bachelor - Economics

Kazan (Volga Region) Federal University

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Julia Grekova