Julia Mchenga
Dubai
Summary
Iam an enthusiastic, self-motivated, reliable, responsible and hard-working person. With over 20 years of experience in different fields, I have learnt to adapt to all challenging situations and can work well both in a team environment as well as using own initiative. I work well under pressure, prioritize and complete tasks independently.
Overview
22
22
years of professional experience
Work History
Executive Assistant
Microsoft Middle East
10.2023 - Current
- Manage the Executive's calendars, including making appointments and prioritizing meetings
- Arrange business trips for the Executives, using our Travel Tool (Concur) to book flights and hotels
- Process expense reports and submit through T&E expense management system
- Play a key role in the planning and organization of company events (All hands meetings and offsite events)
- Act as the point of contact among executives, employees, clients and other external partners
- Maintain polite and professional communication via phone, email and mail
Executive Assistant
IBM Middle East FZ-LLC
06.2015 - 01.2023
- Perform administrative duties for up to 5 Directors and VP's, assist them with their day to day appointments and meetings
- Attend to daily tasks based on scheduled priority
- Organizing business trips for the managers, arranging visas, using Online Travel Tool (Concur) to book air tickets, hotels and car rentals. Providing instant support to the managers with any changes that come about in their itinerary
- Preparing and processing managers expense reports for reimbursement in Concur (IBM) online tool
- Coordinating with group assistants for efficient planning of Manager's diary by scheduling internal meetings and agenda
- Attended meetings regarding strategic departmental changes and noted the minutes of the meeting
- Preparing welcome cards for the department stakeholders, guests and new joiners
Project Coordinator
Infoplus Events LLC
10.2013 - 06.2015
- Attended client meetings and assisted with determination of project requirements including designs
- Prepared the marketing project plan, sponsorship packages, and obtained government approvals for supporting the events and conferences
- Followed up on Logos, Banner designs, set up and coordinate with the marketing department to launch websites, registration links and created a database
- Assessed venues, hotel accommodation, finalized the exhibition sales floor plan, explored vendors (sound & light, staging, backdrop) and arranged the printing of badges, lanyards, bags and conference materials
- Identified, finalized press and media and coordinated the conference requirements
- Effectively and accurately communicated relevant project information to the client, project team and ensured clients needs are met in a timely and cost effective manner
- Maintained a tracker to the Project Manager (PM) to update the status of the projects.
Front Office Manager
Holistic Healing Medical Center
07.2012 - 02.2013
Front Office Associate
Kidville Dubai
05.2011 - 06.2012
Executive Assistant
IBM Middle East FZ llc.
11.2007 - 07.2010
Office Manager
Internet Security Systems
10.2006 - 11.2007
Front Office Executive
Intercontinental Hotel Dubai
05.2002 - 09.2006
Education
Diploma - Event Management And Innovative Marketing
EMDI Institute of Media & Communication
Dubai07.2013
Skills
- Skilled in disciplined approach, multi-tasking and project management
- Team player with regards to diversity in workforce, interpersonal skills
- Ability to work independently in a highly demanding environment with a flexible approach
- Showed potential in change management, problem solving, attention to detail, Proactive
- Proficient in MS Word, PowerPoint & Excel
- Project management
- Change Management agent
- Independent & Multi-tasker
- Team Player
- Problem Solver
- Interpersonal Skills
- Flexible & Adaptable
- Takes own Initiative
- Attention to detail
- Experience in Events
Education Trainings
Prince2 Foundation Certification Training
MOUS certification in Word, Excel, PowerPoint and Access
2-Day Seminar – “Train the Trainer”
Advanced Russian for Business
Personal Information
Nationality: Zambian
Fluent in English (Read, Written & Spoken) Russian (Read & Spoken)
Fluent in English (Read, Written & Spoken)
Russian (Read & Spoken)
Languages
English
Upper intermediate (B2)
Russian
Intermediate (B1)
Timeline
Executive Assistant
Microsoft Middle East
10.2023 - Current
Executive Assistant
IBM Middle East FZ-LLC
06.2015 - 01.2023
Project Coordinator
Infoplus Events LLC
10.2013 - 06.2015
Front Office Manager
Holistic Healing Medical Center
07.2012 - 02.2013
Front Office Associate
Kidville Dubai
05.2011 - 06.2012
Executive Assistant
IBM Middle East FZ llc.
11.2007 - 07.2010
Office Manager
Internet Security Systems
10.2006 - 11.2007
Front Office Executive
Intercontinental Hotel Dubai
05.2002 - 09.2006
Diploma - Event Management And Innovative Marketing
EMDI Institute of Media & Communication
Similar Profiles
Naushar NasarullaNaushar Nasarulla
HVAC - Senior Sales and Technical Manager at Lennox Middle East (LNX Middle East)HVAC - Senior Sales and Technical Manager at Lennox Middle East (LNX Middle East)
ROBERT KIPNGETICH RONOHROBERT KIPNGETICH RONOH
Partner Development Manager Recruit Microsoft-Modern Workplace, Azure, Dynamics365, Security at MC3 Microsoft Cloud Distributor East AfricaPartner Development Manager Recruit Microsoft-Modern Workplace, Azure, Dynamics365, Security at MC3 Microsoft Cloud Distributor East Africa
Ihsan BuyukdagIhsan Buyukdag
Head of Product Management and Pricing at Mercedes-Benz Cars Middle EastHead of Product Management and Pricing at Mercedes-Benz Cars Middle East