Julie Jacob
Al Qusais 1, Dubai
Summary
Human Resources Assistant with passion for performing support duties and process work within HR department. Skilled at multitasking, handling appointments, organizing and preparing reports and logs. Follows procedures and applies HR knowledge to accomplish tasks and duties.
Overview
11
11
years of professional experience
1
1
Certification
Work History
Assistant Medical Officer
American Hospital
Dubai
10.2022 - Current
- Preparing, reviewing, and transmitting claims using billing software, including electronic and paper claim processing
- Checking each insurance payment for accuracy and compliance with contract discount
- Updating billing software with rate changes
- Verify new patients’ insurances and claims for accuracy
- Ability to work independently with minimal supervision
- Understands Health insurance policy terms, coverage, exclusions & approval requirements as per the contractual and regulatory obligations
- Reporting of documentation issues and billing issues for process/performance improvement
- Maintain confidentiality regarding department activities.
Office Administrator cum HR Assistant
Ibritech DMCC
Dubai
06.2020 - 05.2022
- Providing general administrative support to all departments
- Assist with office documentation as required
- Recruitment and Selection of staff
- Preparation of HR related Letters
- Manage employee related issues
- Employees’ personal data file up keeping
- Conduct new employee orientations
- Received and sorted incoming mail and packages to record, dispatch or distribute correct recipient
- Assist in payroll preparation by providing relevant data (absences, bonus, sick leaves etc)
- Writing and submitting reports on general HR activities.
Administrative Coordinator
Al Fattan Properties LLC
05.2017 - 05.2020
- Provided comprehensive administrative and clerical support, including organizing files, creating spreadsheets and imaging documents
- Managed and controlled office supply inventory to ensure timely ordering or requisition of depleted or low-level stock
- Supporting Maintenance Team
- Assist in preparation of Ejari Certificates
- Assist in leasing department for preparation of Lease Agreement Contracts
- Updated and maintains lease information in data base & hardcopy files
- Co-ordinate the flow of information both internally and externally
- Provide information on all aspects of properties
- Supports procurement department on preparation of LPO's
- Trained junior team members on administrative processes.
Administrative Assistant
Beam Electromechanical Contracting LLC
Dubai
08.2015 - 09.2016
- Prepare and modify documents including quotations, letters, drafts, reports, memos
- Managing all LPO's and arranges the approval from directors
- Received and screened high volume of internal and external communications including e-mails
- Provide support to the recruitment specialist and other members of the team in recruiting operations
- Executed record filing system to improve document organization and management
- Received and sorted incoming mail and packages to record, dispatch or distribute to correct recipient.
HR Executive
Pushpagiri Medical College Hospital
07.2013 - 11.2014
- Drafting HR policies for the organization
- Employee Evaluation process
- Maintaining personal records
- Staff Management
- Assisting HR Manager and senior HR Executives
- Monitor all HR activities of the organization
- File papers, documents and prepares new employee files
- Assist with processing of terminations
- Recruitment, short-listing candidates, scheduling and conducting preliminary interviews
- Calls and e-mails to prospective candidates
- Briefing the candidates about the company and job profile
- Knowledge of payroll management.
Education
MBA (HR & IT) -
M.G.University
01.2013
BSc. Chemistry - Science
M.G.University
01.2011
Skills
- Document Coordination
- Multitasking abilities
- Time management
- Flexible & Adaptable
- Proficient in MS office
- Hard working
- Verifying Insurance
- Claim checking
- Problem-Solving Skills
Visa Status
Employment Visa
Personal Information
- Date of Birth: 10/02/90
- Gender: Female
- Nationality: Indian
- Marital Status: Married
Languages
- English, Full Professional Proficiency
- Hindi, Full Professional Proficiency
- Malayalam, Full Professional Proficiency
- Tamil, Full Professional Proficiency
Accomplishments
- Best student Award in 2011 held by Kitex World.
Certification
- Administrative Professional foundations - Linkedin -Issued Jan 2024
- Human Resources: Creating an Employee Handbook Linkedin -Issued Jan 2024
- Courageous Leadership -Linkedin -Issued Feb 2024
- Learning to be promotable - Linkedin -Issued March 2024
References
References available upon request.
Timeline
Assistant Medical Officer
American Hospital
10.2022 - Current
Office Administrator cum HR Assistant
Ibritech DMCC
06.2020 - 05.2022
Administrative Coordinator
Al Fattan Properties LLC
05.2017 - 05.2020
Administrative Assistant
Beam Electromechanical Contracting LLC
08.2015 - 09.2016
HR Executive
Pushpagiri Medical College Hospital
07.2013 - 11.2014
MBA (HR & IT) -
M.G.University
BSc. Chemistry - Science
M.G.University
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