Jyoti C Bhatia
Dubai
Summary
Experienced Fleet Personnel Specialist with over two decades of expertise in crew logistics, documentation, compliance, and end-to-end manning operations. I am skilled in managing international crewing processes, handling flag state documentation across various international and domestic registries, ensuring alignment with STCW, MLC as well as company standards. Adept in handling high-volume crew changes and administrative coordination across global shipping hubs. Recognized for fluency in Danaos software, solid understanding of maritime regulations, and meticulous attention to crew welfare, training, and documentation standards. Currently leading as Deputy Manager, entrusted with supervising crew operations and cost management for container vessels.
Overview
24
24
years of professional experience
1
1
Certification
Work History
Deputy Manager – Fleet Personnel Department
GFS Ship Management
05.2024 - Current
- Overseeing crewing operations for owned vessels under multiple flag states, ensuring STCW/MLC compliance and seamless vessel manning
- Supervising end-to-end crew management including recruitment, SEA execution, onboarding & training coordination
- Liaising with international manning agents and port authorities to ensure timely crew changes while aligning with commercial and technical schedules
- Ensuring accuracy of all crew records, expenses, and travel coordination using Danaos
- Monitoring vessel-wise crew costs, training needs, and manning compliance; aligning these with onboard safety matrix and company manning policy
- Supporting regulatory inspections, internal audits, and flag surveys; working closely with ISM, Commercial, and Technical Department for safe vessel operations
Assistant Manager – Fleet Personnel Department
GFS Ship Management
01.2021 - 04.2024
- Administered employment agreements (SEA) in line with MLC requirements
- Responsible for strategic planning and placement of seafarers, ensuring compliance with Safe Manning requirements and company’s matrix policy
- Managed crew wages, allotments, and final settlements
- Developed training calendars for onboard crew, monitored outcomes and MLC effectiveness
- Acted as liaison between Fleet Personnel, ISM, Technical, and Commercial departments to ensure seamless crewing operations across vessels
- Coordinated SMS audits and Class/Flag compliance including surveys, inspections, and updates
- Maintained detailed databases for seafarers’ qualifications, training, and performance
Assistant Manager – Fleet Personnel Department
Sima Marine India
08.2018 - 09.2021
- Supervised manning operations for Indian-flagged vessels in compliance with DG Shipping requirements and MLC regulations
- Managed seafarer documentation, STCW certification, and pre-joining medicals (PEME), including coordination with clinics and DG-approved centers
- Collaborated with manning offices and training institutes to facilitate skill development programs and refresher courses
- Managed implementation and administration of Danaos and communication systems onboard
- Acted as liaison between Fleet Personnel, ISM, Technical, and Commercial departments to ensure seamless crewing operations across vessels
- Processed crew travel, visa applications, wage distribution, AOA’s and emergency repatriations in coordination with port and respective authorities
- Managed insurance documentation and supported onboard injury claims, incident reports, and grievance resolution
Assistant Manager - Fleet Personnel Department
Simatech Shipping & Forwarding LLC
07.2008 - 07.2018
- Handled international crew deployment and documentation, including flag endorsements (Marshall Islands, Singapore, SVG, Indian), visa processing, and contract issuance
- Maintained crew data and payroll on Danaos; ensured accuracy in wage calculation, final settlements, allotments, and leave records
- Coordinated with international manning offices to ensure vessels met safety manning certificates and operational timelines
- Managed end-to-end logistics for crew changes — flights, hotel bookings, PPE dispatch, local transfers, and emergency evacuations
- Managed crew wages, allotments, and final settlements; coordinated monthly financial reporting for shipboard accounts and monitored budget control
- Facilitated onboard crew training programs based on department-specific requirements and rank-specific responsibilities
- Supported internal and external audits (including MLC inspections) by ensuring complete crew documentation and process adherence
- Managed implementation and administration of Danaos and communication systems onboard
- Oversaw hygiene inspections and pest control processes onboard as per company HSE protocols
- Maintained shipboard medical inventory and arranged timely dispatch of medicines, and safety kits as per vessel-specific needs
- Acted as liaison between Fleet Personnel, ISM, Technical, and Commercial departments to ensure seamless crewing operations across vessels
- Participated in the early stages of Danaos implementation within the company, offering insights on crew-related modules and compliance structuring
Executive – Technical & Fleet Personnel Department
Simatech Shipping & Forwarding LLC
05.2001 - 06.2007
- Detailed responsibilities available upon request
Education
ISSC, University of Pune, Maharashtra- India
01.1992
Bachelor of Commerce -
Smt. Chandibai Himathmal Mansukhani College, India
01.1990
High School Diploma - Business
New Era Higher Secondary School, Maharashtra-India
01.1987
Skills
- Danaos
- STCW/MLC Matrix Tools
- Visa & Travel , Flag Application Portals
- Internal checklists
- Document Control & Compliance
- MLC Readiness
- Crew Budgeting
- Scheduling
- Adaptability and flexibility
- Problem resolution
- Vendor Coordination
- Cost Reports
Certification
- MLC Compliance & Crew Documentation (Internal & External)
- STCW Familiarization & Updates
- Marshall Islands Flag Endorsement Handling
- Maritime HR Practices and Seafarer Welfare
- Maritime Medical Compliance & PEME Coordination
- Crew Performance Management & Evaluation
- Microsoft Office Advanced Training
- Basic First Aid & Emergency Response
Languages
English
Bilingual or Proficient (C2)
Hindi
Bilingual or Proficient (C2)
Sindhi
Bilingual or Proficient (C2)
Arabic
Intermediate (B1)
Timeline
Deputy Manager – Fleet Personnel Department
GFS Ship Management
05.2024 - Current
Assistant Manager – Fleet Personnel Department
GFS Ship Management
01.2021 - 04.2024
Assistant Manager – Fleet Personnel Department
Sima Marine India
08.2018 - 09.2021
Assistant Manager - Fleet Personnel Department
Simatech Shipping & Forwarding LLC
07.2008 - 07.2018
Executive – Technical & Fleet Personnel Department
Simatech Shipping & Forwarding LLC
05.2001 - 06.2007
ISSC, University of Pune, Maharashtra- India
Bachelor of Commerce -
Smt. Chandibai Himathmal Mansukhani College, India
High School Diploma - Business
New Era Higher Secondary School, Maharashtra-India
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