Kainat Faraz
Pakistan
Summary
Dynamic administrative professional with a proven track record at Procter & Gamble Co, excelling in planning and coordination. Recognized for enhancing office efficiency through innovative procedures and effective communication. Skilled in Microsoft Excel and adept at multitasking, I streamline operations and support organizational goals, ensuring seamless execution of events and projects.
Overview
4
4
years of professional experience
1
1
Certification
Work History
Administrative Assistant
Fauji Fertilizer Company Limited
01.2022 - 02.2023
- Managed daily scheduling and coordination of meetings for executive team.
- Assisted in preparing reports, presentations, and correspondence for internal stakeholders.
- Maintained organized filing systems and ensured accurate record-keeping practices.
- Coordinated logistics for company events, including travel arrangements and venue bookings.
- Supported onboarding process by preparing materials and facilitating training sessions for new hires.
- Monitored office supplies inventory and facilitated timely procurement to ensure operational efficiency.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Administrative Coordinator
Procter & Gamble Co
03.2023 - 08.2024
- Managed scheduling and coordination of meetings across multiple departments.
- Assisted in the preparation and distribution of internal communications and reports.
- Maintained accurate records using project management software to track progress.
- Developed efficient filing systems to enhance document retrieval processes.
- Supported event planning logistics, including venue selection and vendor communication.
- Collaborated with team members to streamline administrative procedures for improved efficiency.
- Provided training and guidance to new staff on office protocols and tools.
- Facilitated communication between departments to ensure alignment on organizational goals.
- Answered phone calls and responded to inquiries from customers, vendors and other external contacts.
Administrative Coordinator
Mars Pakistan
08.2024 - Current
- Facilitated smooth day-to-day operations by anticipating needs, proactively addressing potential issues, and efficiently resolving problems as they arose.
- Maintained a well-organized filing system to ensure easy access to important records and documents.
- Oversaw budget tracking and expense reporting, ensuring projects stayed within financial constraints.
- Increased office efficiency with development of comprehensive administrative procedures manual.
- Organized and maintained digital and physical filing systems, improving document retrieval times.
- Coordinated large-scale events, ensuring smooth execution and positive attendee feedback.
- Managed complex schedules for senior management to optimize their time and productivity.
- Improved employee onboarding process, resulting in shorter adjustment period for new hires.
Education
Bachelor of Arts - Arts
Panjab University
Pakistan04-2024
Skills
- Flexible and Adaptable
- Decision-Making
- Active Listening
- Excellent Communication
- PPE Compliance
- Planning and Coordination
- Multitasking Abilities
- Analytical and Critical Thinking
- Time management
- Data entry
- File organization
- Microsoft Excel
- Meeting planning
Certification
- CAP - Certified Administrative Professional
Languages
Urdu
Bilingual or Proficient (C2)
English
Bilingual or Proficient (C2)
Timeline
Administrative Coordinator
Mars Pakistan
08.2024 - Current
Administrative Coordinator
Procter & Gamble Co
03.2023 - 08.2024
Administrative Assistant
Fauji Fertilizer Company Limited
01.2022 - 02.2023
Bachelor of Arts - Arts
Panjab University