Kaja Ansary Nizammudeen

To manage regular/specialized/complex/technical investigation assignments and assist line manager on finding potential Sharia issues in order to meet the objectives of assignments and ensure that Potential Sharia risks are identified for corrective action by the management.

• Assists line manager in preparing a comprehensive, long-range Sharia Audit Plan covering all the functions of DIB. Prioritizing the Sharia audit assignments based on Sharia risk assessment.
• Perform Sharia audit as per the designated Sharia audit plan, document Sharia audit observations and contribute with guidance and subsequent review to the creation of Sharia audit reports.
• Review the Sharia audit draft reports and observation with the line manager & other stakeholders in order to highlight risk issues and control lapses and recommend enhancement of internal controls.
• Prepare & review final Sharia audit reports and executive summaries, review action plans for each assignment, conduct meetings with auditees, assist process owners in evolving suitable corrective/preventive actions based on the assignment reports and verify the implementation effectiveness in order to follow-up, close or escalate open issues.
• Oversee the update of Sharia Audit Observation tracker to ensure implementation of ISSC resolutions & closure of high risk observation through continuous follow-up with relevant Sharia Audit Teams.
• Create and implement improvements to department policies, procedures and processes covering all areas of activity so that all relevant procedural requirements are fulfilled.
• Recommend and manage opportunities to contribute to organizational and departmental change initiatives, programmes and projects taking into account best practice and standards in the business environment.
• Proven ability to develop and implement creative solutions to complex problems.
• Gained strong leadership skills by managing projects from start to finish.
• Developed strong organizational and communication skills through coursework and volunteer activities.
• Organized and detail-oriented with a strong work ethic.

• Execute various administrative tasks, including travel arrangements, scheduling, submission of expense reports, and other correspondence for the HOD and senior management team.
• Follow attainable project timelines and keep teams on task to complete milestones according to the schedule.
• Serve as the executive key point person by coordinating Sharia related queries and other facets of the Department.
• Ensured follow-through of all discussed items in meetings, with updates being incorporated into reports.
• Orchestrated communications, monitored requests, and identified those that require immediate attention.
• Ascertained and preserved the confidentiality of all department communications and documentations.

• Perform a variety of administrative/executive support tasks that are highly confidential & sensitive.
• Coordinates office management activities for the administrator & senior management.
• Maintained Head of Logistics calendar, coordinating schedule of meetings, daily operations, and special projects.
• Maintained file management systems, both manual and electronic as needed.
• Prepared and reviewed all incoming correspondence for Head of Logistics signature.
• Developed detailed standard operating procedures for lower level admin staff.
• Increased efficiency through producing office standard documents for invoices.
• Maximized productivity of HSE & logistic teams through tracking hours worked and level of completion, ensuring resource availability, and providing status reports to Head of Logistics & Project Manager.

• Organized and coordinated conferences and monthly meetings.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Answered high volume of phone calls and email inquiries.
• Screened calls and emails and initiated actions to respond or direct messages for managers.
• Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
• Developed and maintained automated alert systems for important deadlines.
• Used advanced software to prepare documents, reports, and presentations.
• Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
• Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
• Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
• Wrote reports, executive summaries and newsletters.
• Worked with senior management to initiate new projects and assist in various processes.