KANCHI ASAR
Dubai ,UAE
Summary
Reliable HR Officer, Procurement Executive & Executive Office Administrator with 6 years of experience. Offers excellent communication and good judgment to effectively meet team needs. Proactive planner and problem solver.
Overview
15
15
years of professional experience
2
2
years of post-secondary education
Work history
Executive office manager
Philip Morris International
Dubai, UAE
05.2023 - Current
- Worked to facilitate positive, productive working environments through reliable administrative support.
- Managed database to maintain updated records and accuracy.
- Accurately executed secretarial tasks, maintaining smooth administrative operations.
- Produced and distributed monthly reports using Excel knowledge, enabling improved business analysis.
- Registered visitors, guests and contractors upon arrival, providing access passes.
- Answered high-volume daily telephone and email enquiries, minimising correspondence backlogs.
- Managed schedules for C-level executives, coordinating daily meetings and travel arrangements.
- Organised filing systems and maintained records and documentation in alignment with company policies and data security protocols.
- Greeted and directed incoming visitors and clients to reduce wait times and increase satisfaction.
- Processed invoices and purchase orders with high attention to detail.
- Worked with HR to maintain accurate and confidential employee records, enforcing compliance with regulatory standards.
Stay At Home Mom (SAHM)
Home
Dubai, United Arab Emirates
05.2020 - 05.2023
- Time Management with a newborn.
- Working under pressure to complete the scheduled task.
- Being more organized & planning the day accordingly.
- Switching hats from being Mom, cook, cleaner, photographer, teacher & Managing housing repairs, grocery, Finances etc.
HR coordinator/ Office Manager
Lagardere Travel Retail
Dubai, UAE
07.2018 - 05.2020
- Planned, organised and managed recruitment and selection processes, consistently meeting budget targets and recruitment goals.
- Provided induction programmes for new hires on policies and procedures.
- Maintained and organised employee files for accurate, easily retrievable records.
- Addressed employee conflicts, following corporate procedures for timely resolution.
- Oversaw recruitment initiatives to maximise new hire value.
- Coordinated end-to-end recruitment processes for successful talent acquisition.
- Approved holiday and leave requests, maintaining staff levels required for daily operations.
- Processed payroll and confirmed holiday and overtime hours to approve correct payments.
- Reviewed and renewed company policies, ensuring strict legal compliance across all business activities.
- Answered questions from employees regarding health benefits and retirement plan options.
- Prepared equipment and resources to set up new starters ahead of induction.
- Answered phones and took messages or routed calls to correct people.
- Made travel arrangements and booked accommodation for executives.
- Coordinated and maintained impressive office organisation to keep facilities efficient, organised and professional.
- Finalised vendor and employee contracts with strong legal knowledge.
- Prepared vendor invoices and processed incoming payments.
- Enhanced productivity of managers by providing expert administrative support.
- Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
Sales coordinator
Al Nabooda Automobiles (Volkswagen)
Dubai, UAE
06.2016 - 06.2018
- Managed logistics for sales events and trade shows.
- Processed purchases and sales orders promptly.
- Handled inbound queries by phone, email and in person.
- Input orders onto internal system to maintain updated sales records.
- Completed administrative duties promptly and to meet company standards.
- Served as first point of contact for customer queries, expertly handling inbound calls.
- Facilitated product training sessions for sales representatives to enhance product knowledge.
- Updated CRM systems with accurate customer information to enhance sales tracking.
- Coordinated sales activities with effective communication between sales teams and clients.
- Managed team of 3 staff to make sure the Sales team get the Vehicle on time for their Customers.
- Oversaw day-to-day management of social media accounts across 3 platforms.( Al Nabooda , Dubbizzle, Cars 24)
- Generated creative ideas for social-first content aligned with campaign objectives.
Procurement officer
Philip Morris International
Dubai, UAE
11.2015 - 04.2016
- Processing Purchase Order for approvals
- Check the attached quotation, payment terms, Contract with the Vendor, Bidding documents
- Setting up new vendors as per their category
- Calling vendor for verification & to get necessary documents to set up in the system.For Example: - Trade license, Bank letter etc
- Order verification report from the team.
- Get all the necessary signatures on Vendor forms internally & Externally
- Verify Bank details by the Finance team
- Update all the details in vendor system, Attach documents & send for approval
- Generate Material codes in SAP for ware house orders
- Keep track on the spent of Low risk low value vendors
- Making of Monthly report
- Making & Sending travel plan reports weekly for employees.
Sales Executive
First Abu Dhabi Bank
12.2013 - 12.2014
- Handling insurance products of Oman Insurance Company for achieving the given target
- Calling credit card holders of the bank to explain them Oman Insurance products
- Listening to customer requirements and presenting appropriately to make a sale
- Calling to arrange meetings with potential customers to prospect for new business.
Sales Executive
Cupola Teleservices
09.2008 - 09.2009
- Making calls to credit card customers of Royal Bank of Scotland and sold them life insurance policies of Oman Insurance company
- Took inbound calls for C3 DEBIT CARD HOLDERS, gave them information about their salary account
- Reporting directly to the head of customer service representative.
Education
High School Diploma - Business Administration
06.2009 - 05.2010
Diploma - Airport & Customer Service
06.2013 - 07.2014
Skills
- Office management
- PeopleHR
- File and records management
- Employee relations
- Multitasking abilities
- Organizational development
- Employee onboarding procedures
- Business administration
- Mail handling
- Conflict management
- Social media knowledge
- Travel coordination
- Petty cash management
Languages
English
Hindi
Timeline
Executive office manager - Philip Morris International
05.2023 - Current
Stay At Home Mom (SAHM) - Home
05.2020 - 05.2023
HR coordinator/ Office Manager - Lagardere Travel Retail
07.2018 - 05.2020
Sales coordinator - Al Nabooda Automobiles (Volkswagen)
06.2016 - 06.2018
Procurement officer - Philip Morris International
11.2015 - 04.2016
Sales Executive - First Abu Dhabi Bank
12.2013 - 12.2014
Aptech Aviation - Diploma, Airport & Customer Service
06.2013 - 07.2014
Atlas Education - High School Diploma, Business Administration
06.2009 - 05.2010
Sales Executive - Cupola Teleservices
09.2008 - 09.2009
Additional Information
Contact Details - 0553327732
Email Id- Kanchi.asar075@gmail.com