KELVIN WILSON
Dubai,UAE
Summary
Result oriented, dynamic and highly organized Executive Assistant with extensive experience in providing high quality support to C-level executives and senior leadership. Detail-focused in calendar management, travel coordination and confidential correspondence. Adept at streamlining administrative processes, managing multiple priorities, and ensuring seamless executive operations. Recognized for strong communication, problem-solving, and relationship management skills. Proficient in Microsoft Office Suite, project management tools, and expense reporting systems.
Overview
20
20
years of professional experience
5
5
years of post-secondary education
1
1
Certification
Work history
Office Manager
TIMANAGEMENT GROUP LIMITED
Dubai
04.2025 - 07.2025
- Oversaw day-to-day office administration, facility maintenance, and ensured smooth operations and efficient workflow.
- Manage travel arrangements, including domestic and international flights, hotel bookings, and ground transportation for executives and staff with 24/7 support for last-minute changes or emergencies.
- Coordinated office setup and storage projects, including space planning, IT infrastructure, and vendor management.
- Inventory management - office supplies & perishables. Monitored expenses, tracked budgets, and reconciled travel and office-related costs.
Executive Assistant to MD
SAPHIRA INTERNATIONAL GENERAL TRADING LLC
Dubai
06.2023 - 03.2023
- MD Calendar / Travel Management (Official & Personal)
- Recruitment / Staffing - Candidate sourcing and interviews at external venues. Onboarding support.
- Minutes Of Meetings (Drafts / Approvals / Distribution / Follow-up for Action)
- SPOC for internal/external board members & business verticals.
Executive Assistant to CEO
SOCIATE COMMUNICATIONS
Dubai
05.2023 - 02.2023
- CEO Calendar / Travel Management (Official & Personal)
- Recruitment/ Onboarding / Staffing - Job Description, portals, candidate sourcing, interviews & onboarding assistance.
- Employee Records & Documentation, Payroll & Benefits Support, Employee Relations.
- Performance Management Assistance -performance reviews/ appraisals/contract renewals
- DMCC Freezone Procedures: Processing of VISA, Work permit, Tenancy renewals (Official & Personal), Inspection requests & government-related enquiries.
- Vendor management, facility & maintenance support/point of contact.
- Event management logistics & transportation.
- Office Operations: Oversaw office maintenance, ensuring the workspace is functional and conducive to productivity.
Stay at Home Father
Paternal Break
Al Ain City
12.2022 - 06.2022
- Took care of a 2-year-old toddler
Marketing Manager
GRAND INFINITY MEDICAL CENTER
Dubai
07.2020 - 11.2021
- Budgeting, design, marketing & sales of health care packages.
- Sourcing, scheduling/interviewing & screening medical/para medical & non-medical candidates.
- Job Advertising & Candidate Outreach. Recruitment Events & Networking -
- Customer service and floor management (Reception, Insurance approvals, Cold calls)
- Enhanced brand awareness by devising creative promotional activities.
Executive Assistant to SVP
DAMAC PROPERTIES
Dubai
04.2020 - 06.2020
- Office - Schedule - Diary - Travel management
- Managed complex calendars, client meetings, internal legal reviews & arbitrations.
- Logistics support: Organizing events/conferences & Liaising with staff & suppliers.
- Procurement and payment of office stationery.
- Maintained and organized confidential case files, legal databases, and document management systems, which includes assists in contract management, version control, signature coordination, and recordkeeping.
Marketing & Operations Executive
ATLAS HEALTHCARE GROUP
Dubai
04.2013 - 03.2015
- Sales - Atlas health care TPA insurance policies (Cold calls / Field visits)
- Development and implementation of business development and marketing plans
- Customer care management (Reception / billing / insurance approvals / floor management
Program Manager
STARTUP VILLAGE
Cochin
03.2012 - 09.2012
- Point of contact for Student applicants (Counselling)
- Coordination of technical/management events.
- Workshop: Intellectual Properties – association with Inolyst, Bangalore.
- B. Workshop: Open BTS – association with MobMe, Cochin. c. Workshop: Android – association with MindHelix Technologies, Cochin.
- D. The Pitch – 3-minute presentation program for applicants of Startup Village
Sales Executive
AASTRID INTERNATIONAL PVTLTD
Mumbai
07.2011 - 12.2011
- Evaluation of potential suppliers from China, Russia and Taiwan, & Product sourcing
Sales Planning & Control Executive
NEXT EDUCATION INDIA PVTLTD
Mumbai
01.2010 - 04.2011
- GO AHEAD of Hardware Logistics [Inventory Management – [Reduction of product components delivery lead time to 2 weeks from 3 weeks]
- PAN India-Pre-sales support, 200 sales executives, and 6 regional heads.
Process Specialist
GENPACT (former GE CAPITAL INTERNATIONAL SERVICES)
Bangalore
05.2005 - 05.2008
- Supported GE Aviation (E-CARS) Supply Chain Management NADCAP process audits: Quality checks for GE Aviation & GE Energy Contractual Services GE Energy
- Quote/Order Management [TAT of Quote-Order reduced from an average of 20min to 12min]
- Source profile maintenance of 1300 active suppliers for 4500 plus auditing processes
Education
Postgraduate Degree - Business Operations
SIVA SIVANI INSTITUTE OF MANAGEMENT
05.2008 - 05.2010
Bachelor of Science - Biotechnology
THE OXFORD COLLEGE OF SCIENCE
05.2002 - 05.2005
Skills
- Office Administration
- Executive Calendar Management
- Travel Planning & Itinerary Management
- Microsoft Office Suite, Google Workspace
- Project & Document Management
- People Management
- Time Management
Certification
- DRIVING LICENSE: UAE & INDIA
- Certified International Supply Chain Professional (2016-2021: Blue Ocean Academy)
- Basics of Photography - NATIONAL INSTITUTE OF PHOTOGRAPHY, Mumbai, India
- CLS Interact - Training Certification On Communication - GENPACT, India
- HR PARICHAY Certificate for Team Building - GENPACT, India
LANGUAGES
English - Fluent
Hindi - Fluent
Malayalam - Native
Tamil - Beginner
References
References available upon request.
Hobbies and Interests
Bibliophile, Goodreads librarian, Photoblogs (kelvinwilsonk), Blood Donors Kerala - UAE Chapter member, Volunteer in UAE (300+ events platinum member)
Websites
Timeline
Office Manager
TIMANAGEMENT GROUP LIMITED
04.2025 - 07.2025
Executive Assistant to MD
SAPHIRA INTERNATIONAL GENERAL TRADING LLC
06.2023 - 03.2023
Executive Assistant to CEO
SOCIATE COMMUNICATIONS
05.2023 - 02.2023
Stay at Home Father
Paternal Break
12.2022 - 06.2022
Marketing Manager
GRAND INFINITY MEDICAL CENTER
07.2020 - 11.2021
Executive Assistant to SVP
DAMAC PROPERTIES
04.2020 - 06.2020
Marketing & Operations Executive
ATLAS HEALTHCARE GROUP
04.2013 - 03.2015
Program Manager
STARTUP VILLAGE
03.2012 - 09.2012
Sales Executive
AASTRID INTERNATIONAL PVTLTD
07.2011 - 12.2011
Sales Planning & Control Executive
NEXT EDUCATION INDIA PVTLTD
01.2010 - 04.2011
Postgraduate Degree - Business Operations
SIVA SIVANI INSTITUTE OF MANAGEMENT
05.2008 - 05.2010
Process Specialist
GENPACT (former GE CAPITAL INTERNATIONAL SERVICES)
05.2005 - 05.2008
Bachelor of Science - Biotechnology
THE OXFORD COLLEGE OF SCIENCE
05.2002 - 05.2005