Keshmira KB

• Busy attending seminars/ meetings and online sessions to keep abreast of developments, network, learn and engage myself constructively.
• Some of them are :
• Women@work and Hopscotch events on career building, network development, emotional intelligence.
• Attended IPCD 2018 conference in Sept 2019 on ‘Working with Emotions’.
• Linkedin learning sessions/ coursera courses on MS office, financial markets, communication, social entrepreneurship
• Assisted a consultancy ABS to help streamline the projects in invoicing and communication.
• Attended NIMHANS Digital live session on ‘Mental Health & Psychosocial Issues in Covid 19’ May 2020.
• Attended live web seminar on Social Entrepreneurship organized by Hinduja College of Commerce FDP on 28 May 2020.
• Attended workshop online on Games People Play/ Transactional Analysis in Dec 2020 8.
• Currently participating in a Post Graduate course on Human Rights courses online organized by HURT Foundation and Govt. Law College India.

• As an office manager, worked independently, provided support to marketing, sales, after sales, HR, finance departments.
• Coordinated with DMCC (free zone) for visas (application, cancellation, renewal) and managing DMCC portal for all other office statutory work.
• Managed all personnel files for leaves and remuneration.
• Developed content for company website to attract customers (on Guide to Ride project)
• Handled general administrative work.
• Successfully administered the entire process of Office Relocation and setting up of the new office within the targeted time frame.
• Organized and coordinated logistics for the meetings (flight and hotel bookings) and in charged of event management for quarterly/ annual regional dealer meetings, Harley- Davidson intra company meetings, Press Tour events.
• Coordinated special projects and managed schedules ( dealer open houses, office relocation, press tour events)
• Compared vendor prices and negotiated for optimal savings.
• Organized weekly staff meetings and logged minutes for corporate records.

• Maintained the Manpower supply chain management and coordinated the Human Resources requirements; apart from looking after general office administrative and accounting duties
• Created and updated suppliers’ personnel and direct employees database (Valid passport copy, Yellow fever certificate, Misc. certificates, CVs) for Supervisors, Team leaders, Welders, Fitters and other technicians.
• Liaison with Personnel Deployment contractors on project basis (Eastern Europe, France, South Africa.
• Coordinated flights to mobilize and demobilize employees from work sites (local transport, international transport, accommodation if needed).
• Compiled and verified the timesheets/ expense reports/ payroll/ vacation sheets for the employees deployed on projects
• Prepared invoices to clients upon completion of projects or on monthly basis.
• Dealt with general administrative duties, such as, filing documents, attending phone calls, organizing pantry items and stationery, planned and booked travel, hotel reservation and entering contracts with various suppliers
• Accounting follow up: gathered, recorded, prepared and sent all supporting documents; for AP, AR,
  Petty Cash, Payroll details, bank statements; to the Accountant during month end and mid- month.
• Maintained staff directory and company policy handbook for human resources department.
• Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.

Pioneered the entire signature card process of Approvers in ME.

Handled Payroll Accounting & Reporting and Processing Employees Time Sheets/ Expense Reports.

SAP – A/P Handling, G/L Invoicing, Customer & Trade AR / HC. reporting, other reports such as GM and Personnel Tracking Reports.

Office administration/ petty cash management/ purchase order and vendor co-ordination.

• Worked in Environment, Health & Safety
  (EHS) Department & Human Resource
  Department (HRD)
• Drafted personnel policies, such as, Employee Orientation, Vacation Leave, Relocation and so on.
• Handled the Employee Orientation and training programs.
  Performed analysis for Caltex Alkhalij based on the Hay Compensation Report Survey for UAE 2003

Worked as an Administrator - temporary position, in Shell Aviation Department
Prepared/drafted out and dispatched customer lists, price advices and fuel invoices.
Involved in day to day administrative work.

• Identified, met up with and networked with NGOs or non-government organizations for allocating funds and supervised the overall administration of the office.

• Developed and executed the project of Corporate Social Responsibility, met and interviewed top level corporates on their Community initiatives, with the objective of creating more awareness on Corporate Citizenship.

• Co-ordinated School based activities.
• Identified potential corporate and private organisations and led a team to mobilise funds for ongoing programmes within the organisation.
• Organised camps, events, workshops, such as UNICEF, Thalia Trust (UK based theatre group) and Bombay Municipal Corporation to reach out to more children.
• Developed MIS Reports for performance analysis
• 
  

Primarily responsible for counselling women with respect to family and legal matters and intervening in their rehabilitation.

Cordinated individual referrals to obtain community services, advocated for client needs and resolved roadblocks.

Assisted in organizing the National seminar sponsored by TATA Institute of Social Sciences and Ministry of Social Justice and Empowerment in Mumbai, India.

Greeted visitors and answered questions about program, requirements and opportunities.

Engaged in community outreach to aid program mission centered on community support and enrichment.

Organized group work activities for the women residents of the home.
Conducted an outreach program for the 7th standard students of a private school to sensitize them on the issue of old age

Supported engaging, fun and smooth-running events by helping with organization and planning.