KIMBERLY MARIBOJO
Dubai
Summary
Seeking a challenging career in an organization that fosters a stimulating environment, promotes continuous learning, and facilitates both professional and personal growth. Committed to honing interpersonal skills, marketing expertise, and administrative acumen to excel in the field.
Overview
10
10
years of professional experience
Work History
Admin Assistant / Secretary
- Organize daily incoming correspondence, make preliminary assessment and handle and respond as appropriate
- Compose and prepare routine correspondence and prepare simple interpretation of documents and correspondence if requested
- Prepare, assemble and distribute various reports and documents
- Receive and screen all incoming telephone calls, provide and receive information or refer the matters to the appropriate person to handle
- Keep calendar constantly updated to facilitate appointment and meeting schedules
- Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate
- Arrange for various meetings and take minutes
- Function as an administrative link to ensure that all parties receive the relevant information respectively
- Organize business travel arrangements and other duties as assigned
- Ensure payroll and attendance duty roster are well monitored
- Processing of travel expenses and disbursements.
Leasing Executive
Shangri-La Dubai Hotel LLC
05.2022 - Current
- Keeps a strong record and tract of all leasing activities
- Coordinates between all the tenants and internal departments, liaises with other support departments if necessary
- Answering incoming phone calls and emails, assists prospective clients with rental search and conveys qualified leads to Leasing Manager for further actions
- Stays up to date with current availabilities in apartments, offices, shops and restaurants, which is able to communicate the amenities and policies at each community, as well as bring to light potential leasing difficulties to management
- Prepares offer letters, issues lease agreements, notices and addendums based on negotiated terms provided by Leasing Manager
- Ensures the required documents are completed and filed (Tenant’s Registration Form, valid Passport with Visa Page Residence, Trade License Copy for Commercial Units, Power of Attorney for Authorized Signatory as well as co occupant’s documents
- Liaises with Finance Department about the expected tenant’s payment transfer, confirms payment clearance of tenants upon handover of properties
- Liaises with Engineering Department in transitioning executed contracts through to the unit handover and commencement of fit-out
- Responsible for move out process of non-renewal and early termination leases
- Addresses and resolves residents’ questions, concerns and complaints in a timely manner
- Collects rental fees and maintains records of payments and rental activities
- Maintains all lease file systems, both in paper format and electronically that may be easily accessed by DOSM and Leasing Manager
- Creates tenants’ profile and accurate databases for each tenant category to facilitate information retrieval and ensure a proper follow-up system
- Prepares and distributes correspondence such as memos and letters under the guidance of DOSM / Leasing Manager
- Monitors key register of al the rental properties
- Sends monthly renewal/non-renewal notices (90 days prior to expiry)
- Conducts site inspections
- Accountable to meet set targets.
Accounts Receivable/Credit Supervisor
Shangri-La Dubai Hotel LLC
11.2017 - 05.2022
- Prepare timely and accurate preparations of all accounts receivable
- Supervise the preparation of all monthly accounts aging analysis
- Assist the Credit Manager regarding all matters related to the granting of credit and follow up delinquent accounts
- Responsible for the timely mailing of Statement of Accounts and Invoices
- Direct the activities of all hotel bill collectors
- Verify the receipt on a daily basis of all accounts receivable settlements
- Undertake all special projects assigned by Credit Manager
- Ensure payment received are posted in daily manner
- Obtain authorization from the Department Head concerned to process any rebate or adjustments
- All account inquires were answered within 48 hours
- Obtains credit information by company search, professional credit reports or bank references
- Attends operational meetings to ensure prompt and accuracy of billing
- Prepares written off authorization of uncorrectable accounts
- Enforces credit standards if not being followed
- Monthly amortization for advance payments received for proper allocation of monthly income.
General Cashier
Shangri-La Dubai Hotel LLC
11.2017 - 05.2022
- Reconciling daily cash submissions from the various departments in the hotel and for consolidating the bank deposits daily
- Ensuring that all cash-handling employees have adequate monetary change throughout their work shifts
- Performing house bank audits as required by the Company’s policies and procedures to ensure the safeguarding of all hotel cash
- Count and verify daily cash receipts that are submitted from individual cashiers
- Consolidate and prepare the daily bank deposits in a timely manner
- Provide monetary change to personnel with hotel floats
- Issue due-backs to hotel cashiers as required
- Prepare and maintain Over/Short Report by cashier on a daily basis and forward to Chief Accountant at month-end
- Prepare a quarterly summary of float counts
- Maintain current house bank agreements
- Issue cashier safety deposit boxes for bank safekeeping, as required
- Strictly adhere to the hotels procedures for cash handling, cheque cashing and petty cash disbursements
- Ensure that current exchange rates are posted and all foreign currencies and cheques proceeds are deposited on a timely basis.
Accounts Receivable Associate
Shangri-La Barr Al Jissah Resort & Spa
05.2016 - 11.2017
- Review accounts receivable transfer report
- Monitor accounts receivable statement
- Review all accounts receivable payment
- Monitor credit card statement
- Ensure the accuracy and completeness of credit card payments
- Respond promptly to all guest and management queries regarding City Ledger accounts
- Weekly audit of credit card machines in specified outlets/departments
- Daily credit card payments reconciliation
- Adjustments and Rebates are being process with complete documentation
- Ensure proper review of no show and cancellation charges as per the policy provided by the hotel.
Accounts Payable Associate
Shangri-La Hotel Doha
10.2015 - 05.2016
- Completes payments and controls expenses by receiving, processing and reconciling invoices
- Supervise the preparation of monthly accounts payable aging
- Responsible for timely payment processing
- Charges expense accounts and cost centers by analyzing reports and recording entries
- Ensures credit is received for outstanding memos
- Maintains accounting ledgers by verifying and posting account transactions
- Maintains records by scanning and filing documents
- Resolving purchase order, contract, invoice or payment discrepancies and documentation.
Accounts Payable Staff - Casual
Shangri-la’s Boracay Resort & Spa
07.2014 - 06.2015
- Completes payments and controls expenses by receiving, processing and reconciling invoices
- Responsible for timely payment processing
- Maintains records by scanning and filing documents.
Education
Bachelor of Science - Accounting And Finance
Garcia College of Technology
Kalibo, Aklan, Philippines04.2014
Skills
- Customer Service
- Data Entry
- Computer Skills
- Office Administration
- Administrative Support
- Microsoft Word
- Time Management
- Microsoft Excel
- File Organization
- Microsoft Outlook
- Computer Proficiency
- Customer and client relations
- Filing
- Customer Relations
- Documentation and Recordkeeping
- Scheduling and calendar management
- Office Management
- Data organization
- Deadline-oriented
- Records Management
Personal Information
- Date of Birth: May 10, 1994
- Nationality: Filipino
References
- Tarek Medhat - Director of Sales and Marketing Shangri-La Dubai Hotel LLC. Email Address : tarek.medhat@shangri-la.com
- Nand Lal Ahuja - Director of Finance, Shangri-La Dubai Hotel LLC. Email Address : nandlal.ahuja@shangri-la.com
Languages
English
Advanced (C1)
Tagalog
Bilingual or Proficient (C2)
Timeline
Leasing Executive
Shangri-La Dubai Hotel LLC
05.2022 - Current
Accounts Receivable/Credit Supervisor
Shangri-La Dubai Hotel LLC
11.2017 - 05.2022
General Cashier
Shangri-La Dubai Hotel LLC
11.2017 - 05.2022
Accounts Receivable Associate
Shangri-La Barr Al Jissah Resort & Spa
05.2016 - 11.2017
Accounts Payable Associate
Shangri-La Hotel Doha
10.2015 - 05.2016
Accounts Payable Staff - Casual
Shangri-la’s Boracay Resort & Spa
07.2014 - 06.2015
Admin Assistant / Secretary
Bachelor of Science - Accounting And Finance
Garcia College of Technology
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