Kudzi Gladman
Executive Assistant
Dubai,Marina
Summary
Organized and efficient Executive Assistant with seven (7)years supporting top-tier executives in legal, sales and procument. Proven abilities to manage complex functions demanding honed multi-tasking skills.
Overview
6
6
years of post-secondary education
7
7
years of professional experience
Work History
Executive Assistant to the Chief Executive Officer
Dexterous DMCC
Dubai, AE
12.2019 - Current
- Dexterous DMCC (Dubai) Commodities(Diamonds, Gold, Graphite, Graphene) Creating and monitoring projects and teams.
- Reviewing workloads and manpower to ensure targets are met.
- Supporting the CEO and process ideals..
- Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.
- Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Coordinated travel arrangements, including booking airfare, hotel and ground transportation.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
- Met with top national and international executives on self-designed schedules both monthly and annually.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
- Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Researched, monitored and informed firm of legal and industry developments and trends and articulated effects on practice and clients.
- Identified appropriate judicial decisions relevant to cases.
- Communicated pertinent information to clients via phone, email and mail.
- Researched state statutes, decisions, legal articles, codes and documents.
- Cooperated with legal teams to create performance documents for curative action planning.
- Assessed cases for probable outcomes by researching black letter law and other legal authority, comparing fact patterns to those of precedential cases.
- Reviewed regulations regarding procedures and requirements for class action suits.
- Mitigated legal team's workload by reviewing and evaluating legal documents, including discovery materials and contracts.
- Managed accounts and client records of clients, observing confidentiality and extreme discretion.
- Worked alongside attorneys, administrative assistants and fellow legal assistants on complex cases and legal processes.
- Production Supervision (Daily Briefing Meeting with the Production Team).
- Maintained and updated reports on Daily Basis Admin Responsibilities.
- Service License & Establishment Card renewal.
- Tenancy Contract & Ejari renewal.
- Year Ending Audit.
- File Management (Company, Employee Records, Vendors, Client).
- Recruitment, Induction & Training.
- Employee Contract Renewal, End of Service, Medical Insurance.
- Co-ordination with PRO for New Visa application & Visa Renewal.
- Handle all Dubai Employee Visa Applications.
Executive Assistant/Administrator
J. Moyo Attorney's Inc
01.2014 - 09.2019
- Please take note that the tasks below are two fold:
- 1) Tasks as to the director
- 2) Inclusive Office Administration Handling external or internal communication or management systems.
- Managing clerical or other administrative staff Organizing, arranging and coordinating meetings Sorting and distributing incoming and outgoing post for the Director.
- Preparing affidavits, legal correspondence and other documents for attorney.
- Organizing and maintaining documents in a paper or electronic filing system for the director.
- Meeting with clients, attorneys, and other professionals to talk about case details.
- Filing pleadings with court clerk.
- Assist to prepare for trial by organizing exhibits and assisting with other tasks as needed.
- Preparing briefs, wills, contracts, real estate closing statements, pleadings, appeals, and other legal documents.
- Investigating facts and laws of cases and searching public records and other resources to prepare cases and determine causes of action.
- Directing and coordinating law office activity, including delivery of subpoenas.
- Gathering and analyzing statutes, decisions, and legal articles, codes, documents and other data.
- Calling on witnesses to testify at hearings.
- Performed in-depth research and culled information into informative summary for review.
- Responded to internal and external correspondence on behalf of executive leadership.
- Created highly researched and articulate legal paperwork such as pleadings, contracts and briefs.
- Maintained comprehensive database covering wide range of topics, such as client information, billable hours and budget documentation.
- Mitigated legal team's workload by reviewing and evaluating legal documents, including discovery materials and contracts.
- Cooperated with legal teams to create performance documents for curative action planning.
- Communicated pertinent information to clients via phone, email and mail.
- Adhered to privacy laws to avert possible information breaches and protect client data.
- Established knowledge-sharing culture through focused communications to publicize benefits.
Education
High School Diploma -
Morgan High School
Harare,Zimbabwe 01.2008 - 11.2013
Skills
Policy Planning in strategy Policy development and procedural out review Project Managementundefined
Additional Information
- Willing to relocate: Anywhere
Timeline
Executive Assistant to the Chief Executive Officer
Dexterous DMCC
12.2019 - Current
Executive Assistant/Administrator
J. Moyo Attorney's Inc
01.2014 - 09.2019
High School Diploma -
Morgan High School
01.2008 - 11.2013
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