Kudzi Gladman
Executive Assistant
Dubai,Marina
Summary
Organized and efficient Executive Assistant with seven (7)years supporting top-tier executives in legal, sales and procument. Proven abilities to manage complex functions demanding honed multi-tasking skills.
Overview
6
6
years of post-secondary education
7
7
years of professional experience
Work History
Executive Assistant to the Chief Executive Officer
Dexterous DMCC
Dubai, AE
12.2019 - Current
- Dexterous DMCC (Dubai) Commodities(Diamonds, Gold, Graphite, Graphene) Creating and monitoring projects and teams.
- Reviewing workloads and manpower to ensure targets are met.
- Supporting the CEO and process ideals..
- Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.
- Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Coordinated travel arrangements, including booking airfare, hotel and ground transportation.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
- Met with top national and international executives on self-designed schedules both monthly and annually.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
- Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Researched, monitored and informed firm of legal and industry developments and trends and articulated effects on practice and clients.
- Identified appropriate judicial decisions relevant to cases.
- Communicated pertinent information to clients via phone, email and mail.
- Researched state statutes, decisions, legal articles, codes and documents.
- Cooperated with legal teams to create performance documents for curative action planning.
- Assessed cases for probable outcomes by researching black letter law and other legal authority, comparing fact patterns to those of precedential cases.
- Reviewed regulations regarding procedures and requirements for class action suits.
- Mitigated legal team's workload by reviewing and evaluating legal documents, including discovery materials and contracts.
- Managed accounts and client records of clients, observing confidentiality and extreme discretion.
- Worked alongside attorneys, administrative assistants and fellow legal assistants on complex cases and legal processes.
- Production Supervision (Daily Briefing Meeting with the Production Team).
- Maintained and updated reports on Daily Basis Admin Responsibilities.
- Service License & Establishment Card renewal.
- Tenancy Contract & Ejari renewal.
- Year Ending Audit.
- File Management (Company, Employee Records, Vendors, Client).
- Recruitment, Induction & Training.
- Employee Contract Renewal, End of Service, Medical Insurance.
- Co-ordination with PRO for New Visa application & Visa Renewal.
- Handle all Dubai Employee Visa Applications.
Executive Assistant/Administrator
J. Moyo Attorney's Inc
01.2014 - 09.2019
- Please take note that the tasks below are two fold:
- 1) Tasks as to the director
- 2) Inclusive Office Administration Handling external or internal communication or management systems.
- Managing clerical or other administrative staff Organizing, arranging and coordinating meetings Sorting and distributing incoming and outgoing post for the Director.
- Preparing affidavits, legal correspondence and other documents for attorney.
- Organizing and maintaining documents in a paper or electronic filing system for the director.
- Meeting with clients, attorneys, and other professionals to talk about case details.
- Filing pleadings with court clerk.
- Assist to prepare for trial by organizing exhibits and assisting with other tasks as needed.
- Preparing briefs, wills, contracts, real estate closing statements, pleadings, appeals, and other legal documents.
- Investigating facts and laws of cases and searching public records and other resources to prepare cases and determine causes of action.
- Directing and coordinating law office activity, including delivery of subpoenas.
- Gathering and analyzing statutes, decisions, and legal articles, codes, documents and other data.
- Calling on witnesses to testify at hearings.
- Performed in-depth research and culled information into informative summary for review.
- Responded to internal and external correspondence on behalf of executive leadership.
- Created highly researched and articulate legal paperwork such as pleadings, contracts and briefs.
- Maintained comprehensive database covering wide range of topics, such as client information, billable hours and budget documentation.
- Mitigated legal team's workload by reviewing and evaluating legal documents, including discovery materials and contracts.
- Cooperated with legal teams to create performance documents for curative action planning.
- Communicated pertinent information to clients via phone, email and mail.
- Adhered to privacy laws to avert possible information breaches and protect client data.
- Established knowledge-sharing culture through focused communications to publicize benefits.
Education
High School Diploma -
Morgan High School
Harare,Zimbabwe 01.2008 - 11.2013
Skills
Policy Planning in strategy Policy development and procedural out review Project ManagementGeneral önance and budgeting management Strategic Market Planning and ImplementationLeadership and Personal EffectivenessAdministrativeBusiness DevelopmentCommoditiesContractsDocumentationFile ManagementFillingLegalMarket PlanningOffice AdministrationProject ManagementRecruitmentStrategyStrategicSupervision
Business writing
Filing and data archiving
Multi-line phone proficiency
Conflict management
Staff Management
Performance improvement
Resourceful
Business administration
Schedule Management
Conference planning
Proofreading
Report Development
Travel coordination
Schedule & calendar planning
Office management
Human Resources Management (HRM)
Additional Information
- Willing to relocate: Anywhere
Timeline
Executive Assistant to the Chief Executive Officer
Dexterous DMCC
12.2019 - Current
Executive Assistant/Administrator
J. Moyo Attorney's Inc
01.2014 - 09.2019
High School Diploma -
Morgan High School
01.2008 - 11.2013