Lara Oliveira Goncalves
Dubai,United Arab Emirates
Summary
Dedicated executive administrative professional with extensive experience in operational coordination, planning and support. Background working with confidential information, strict processes and ambitious targets. Thrives under pressure in high tempo environment to meet tight deadlines.
Overview
9
9
years of professional experience
1
1
Certificate
Work History
Executive Assistant | Account Executive
One Trolley Digital
DUBAI, UAE
08.2022 - Current
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
- Coordinated projects by capturing timelines and strategies and delivering progress updates.
- Assigned work to appropriate members of staff on behalf of CEO.
- Collaborated with admin teams, human resources and finance department on special projects.
- Prepared financial statements, invoices and other financial documents.
- Researched and compiled data to prepare documents for directors to present during meetings.
- Managed petty cash reimbursements and reconciliation.
- Facilitated smooth communication between CEO and members of staff.
- Approved travel expenses and reimbursement requests submitted by employees.
- Maintained databases and filing systems to boost team efficiency.
- Coordinated events and conferences, offering support with set-up and resources to guarantee smooth operations.
Front Office Receptionist
Reach Business Center
Dubai, UAE
04.2022 - 08.2022
- Greeted customers promptly and professionally, providing friendly, knowledgeable assistance.
- Updated client accounts and patient charts to maintain accurate and up-to-date files.
- Monitored office supplies inventory, promptly reordering low stock items to prevent workflow disruptions.
- Liaised with office cleaners and maintenance service providers for jobs.
- Provided critical administrative support to 10 co-workers.
Finances Analyst
Dede Transportes Ltda
Contagem, Brazil
08.2020 - 04.2021
- Applied knowledge of data modelling and statistical analysis to note trends and draw conclusions.
- Generated weekly reports, detailing findings and advising recommendations for strategic decision making
- Implanted of bank reconciliation procedures checking in and out balance transactions later sent to accounting department
- Prepared of spreadsheets for financial follow-ups resulting in 100% improvement with more assertive control and reliable data.
- Helped improve operations by showing clear connection between current policies and business results.
Administrative Supervisor / Finance Assistant
LR Engineering
Belo Horizonte, Brazil
03.2014 - 05.2020
- Supervised 5 workers by providing better time use and available resources assuring obedience to proposed activities and goals achievement
- Identified process mapping, anomalies analysis and created improvement actions
- Assisted in financial planning, investment accounts control, and HR team.
- Monitored and controlled office inventory to guarantee adequate supply levels, timely product ordering and efficient management of company resources.
- Analyzed and verified DRE (Income statement) and balance with direct report to board of directors
- Attended management meetings to present results and decision making
- Created and updated cashflow, payables and receivables, spending and income analysis
- Identified staff training and development needs and obtained necessary resources to facilitate training for financial and administrative department resulting into motivated and high-performance teams
Education
Bachelor of Science - Engineering
Pontifical Universidad Catholic De Minas Gerais
Brazil06.2020
Skills
- Account reconciliation processes
- Executive and corporate travel
- Executive support
- Documentation control
- Payroll and budgeting
- Database administration
- Relationship building
Languages
Portuguese
Native
English
Fluent
Spanish
Upper intermediate
Timeline
Executive Assistant | Account Executive
One Trolley Digital
08.2022 - Current
Front Office Receptionist
Reach Business Center
04.2022 - 08.2022
Finances Analyst
Dede Transportes Ltda
08.2020 - 04.2021
Administrative Supervisor / Finance Assistant
LR Engineering
03.2014 - 05.2020
Bachelor of Science - Engineering
Pontifical Universidad Catholic De Minas Gerais
Certification
- Business English- Speak English Institute- Dubai (2022)
- Emotional Intelligence – Conquer (2020)
- Productivity and Time Management – Conquer (2020)
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