Lavina Dembla
Dubai,UAE
Summary
Dependable administrator with 3 years of experience in real estate and business administration. Skilled in prioritizing tasks and maintaining a positive work environment. Eager to assume greater responsibilities to support team success.
Overview
3
3
Languages
3
3
years of post-secondary education
5
5
years of professional experience
Work history
Real Estate Administrative Assistant
Levante Real Estate Broker LLC
Dubai , UAE
2026.04 - Current
- Handled the drafting, registration and documentation process for property management activities, ensuring accurate records and compliance with relevant requirements.
- Prepared tenancy contracts and issued renewal notices ahead of expiry, ensuring compliance with contractual and regulatory timelines.
- Assisted tenants with Ejari registration via the Duabiland system, ensuring accuracy and regulatory compliance.
- Prepared and maintained Excel trackers for tenancy contract expiries to ensure timely renewal and follow-up.
- Updated and maintained CRM records with detailed property information, including owner and tenant details, cheque records, and tenancy dates.
- Oversaw property listings across multiple online platforms to maximise visibility. across portals like Property Finder.
- Advised tenants and property owner on the RERA Rental index and its impact on rental pricing and renewal strategies.
- Coordinated with building management teams to secure approvals for move-in and move-out processes and obtain required work permits.
- Supported tenants throughout the move-in and move-out process, coordinating with the maintenance teams to address inspections, repairs and handover requirements.
- Scheduled appointments and coordinated client meetings for contract execution and cheque collection and represented agents when they were unavailable.
- Carried out day-to-day duties accurately and efficiently.
- Assisted team members by providing help and fostering a collaborative work environment. by demonstrating respect and willingness to help.
Administrator/ Business Setup Advisor
Auxilium Hub Corporate Services Providers LLC
Dubai, UAE
2025.09 - 2026.03
- Managed legal documentation and liaised with government authorities to secure trade names and licenses for clients.
- Facilitated corporate bank account openings by verifying compliance with KYC documentation for new clients.
- Processed visas and work permits for investors, employees, and their families, ensuring adherence to residency requirements.
- Provided support for ongoing compliance, including licence renewals and amendments to corporate documents.
- Engaged with new clients to understand their business objectives and specific needs.
- Assisted clients in understanding legal requirements and organisational structure.
- Maintained and updated customer records within the company’s CRM system to ensure data accuracy.
- Make price quotes and custom proposals
Administrator/Receptionist
Elite business Management Services
Dubai, UAE
2024.12 - 2025.08
- Managed front desk duties to maintain efficient reception area operations and enhance client experience.
- Handled phone inquiries, managed correspondence, and ensured office cleanliness to coordinate office operations.
- Organised reception area to create a welcoming and professional environment for clients and visitors.
- Provided administrative support to team members which resulted in seamless operations.
- Coordinated office supplies orders to keep necessary materials available at all times.
- Administered mail distribution process, ensuring each department received its correspondence in a timely manner.
- Collect, verify, and process client KYC, legal documents, and application forms for trade licenses.
- Ensure all client setups strictly adhere to local commercial laws, regulatory updates, and filing guidelines
- Keep internal databases updated on application statuses, license renewal dates, and government processing milestones
- Processed new customer orders, coordinated documentation, and adjusted account balances to ensure timely fulfilment and accuracy.
- Advised clients on legal and regulatory requirements for company formation, including necessary licenses and permits.
- Collaborated with HR officers during recruitment to aid in candidate screening processes.
Administrative assistant/ Telesales Executive
Altin International Real Estate LLC
Dubai, UAE
2023.09 - 2024.11
- Handled incoming calls and emails with professionalism, ensuring high client service standards and satisfaction.
- Scheduled appointments and coordinated client meetings for contract execution and cheque collection, facilitating timely transactions.
- Oversaw front desk operations to ensure efficient reception and client engagement. to ensure smooth operation of reception area.
- Maintained and updated client databases and prepared regular operational and management reports.
- Utilised CRM software proficiently for tracking customer interactions, enhancing efficiency in operations.
- Conducted follow-up calls with customers to strengthen relationships and enhance retention rates.
- Produced sales leads through strategic cold calling to expand client base. through cold calling, resulting in increased sales opportunities.
- issued tenancy renewal notices well in advance of contract expiry, ensuring full compliance with contractual and regulatory timelines.
Human Resources Executive
Starbuzz Advertising Pvt Ltd
Mumbai, India
2022.11 - 2023.06
- Participated in recruiting, hiring, and training new employees.
- Conducted exit interviews to identify trends and insights for improving employee retention.
- Contributed to initiatives aimed at enhancing workplace morale and engagement.
- Analysed staff survey findings to recommend improvements in working conditions and practices.
- Maintained comprehensive staff records for easy access.
Human resources intern
INGLU
Remote , India
2021.05 - 2021.07
- Enhanced employee engagement with regular feedback and communication sessions.
- Handled confidential documents securely, maintained privacy of sensitive information.
- Maintained accurate personnel files to ensure data protection regulations were met.
- Improved staff morale by organising team-building events.
Education
Bachelor Of Management Studies - FINANCE
RD and SH National College and SWA Science College
Mumbai, India 2020.09 - 2023.05
Skills
- Organisational skills
- Problem-solving
- Inventory management
- CRM software expertise
- Customer relationship management
- Communication proficiency
- Objection handling
- Cold calling
- G Suite and MS Office proficiency
Languages
English
Hindi
Sindhi
Accomplishments
- Led the Finance Department and managed all financial activities for the intercollegiate fest.
- Maintained accurate records of bills, expenses, sponsorship income, and financial transactions.
- Prepared and submitted timely financial reports to college authorities, ensuring transparency and effective financial management.
Awarded for Excellence in Financial Management – Intercollegiate Fest
Head of Finance Department - August 2021- March 2022
Timeline
Real Estate Administrative Assistant
Levante Real Estate Broker LLC
2026.04 - Current
Administrator/ Business Setup Advisor
Auxilium Hub Corporate Services Providers LLC
2025.09 - 2026.03
Administrator/Receptionist
Elite business Management Services
2024.12 - 2025.08
Administrative assistant/ Telesales Executive
Altin International Real Estate LLC
2023.09 - 2024.11
Human Resources Executive
Starbuzz Advertising Pvt Ltd
2022.11 - 2023.06
Human resources intern
INGLU
2021.05 - 2021.07
Bachelor Of Management Studies - FINANCE
RD and SH National College and SWA Science College
2020.09 - 2023.05