Microsoft Office
Lavina Rebello
Executive Assistant
Dubai,UAE
Summary
Driven and resourceful administrative professional with 12+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills
Overview
8
8
years of professional experience
3
3
years of post-secondary education
2
2
Languages
Work History
Executive Assistant to the Managing Director
Innovations Group
Dubai, United Arab Emirate
03.2015 - Current
- Manage administrative functions, including complex calendar management with focus on proper allocation of executive availability.
- Responding to emails and other correspondence to facilitate communication and enhance business processes.
- Working with senior management to initiate new projects and assist in various processes.
- Handling accounts payable and receivable, bank deposits, controlling inventory, and maintaining equipment and technology.
- Organizing international and domestic travel arrangements,including transportation and hotel stays.
- Producing accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
- Handling logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Executive Assistant to the Managing Director
Buzzworks Business Services Pvt Ltd
Mumbai, Maharashtra
02.2014 - 02.2015
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Researched, proposed and implemented vendor agreements to decrease costs and improve services.
- Worked with senior management to initiate new projects and assist in various processes.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
Education
Diploma in Executive Assistance -
Davar's College of Commerce
India 02.2013 - 02.2014
Bachelor of Commerce -
Eastern Institute For Integrated Learning
Sikkim 01.2010 - 06.2012
Skills
Travel coordination
Schedule Management
Multi-line phone proficiency
Business administration
Human Resources Management (HRM)
Schedule & calendar planning
Advanced MS Office Suite
Office management
Accomplishments
- Planned corporate meetings, lunches and special events for groups of 200+ employees.
- Awarded a bonus in recognition of managing Employee engagement within the group.
Software
ERP
Additional Information
- Valid UAE Driving License
- Date of Birth : 9th Feb 1985
- Martial Status: SIngle
- Notice period : 30 days
Timeline
Executive Assistant to the Managing Director
Innovations Group
03.2015 - Current
Executive Assistant to the Managing Director
Buzzworks Business Services Pvt Ltd
02.2014 - 02.2015
Diploma in Executive Assistance -
Davar's College of Commerce
02.2013 - 02.2014
Bachelor of Commerce -
Eastern Institute For Integrated Learning
01.2010 - 06.2012