Summary
Overview
Work History
Education
Skills
Languages
Hobbies and Interests
Personal Information
Timeline
Generic
Lekshmi Suresh

Lekshmi Suresh

Dubai

Summary

HR administrator with 16 years of experience in office administration and recruitment. Proven ability to manage multiple tasks under pressure while maintaining high standards of performance. Strong team player with a commitment to collaboration and initiative. Recognized for a proactive approach and dedication to achieving organizational goals.

Overview

20
20
years of professional experience

Work History

HR Administrator

Confidential
Ajman Freezone
03.2022 - Current
  • Visa Processing & Immigration: This is a significant part of the role, focusing on coordinating and processing work visa applications and renewals for expatriate staff, liaising with Freezone authorities, and maintaining accurate visa records.
  • Recruitment & Staffing Support: The role involves assisting with the entire recruitment lifecycle, from job postings and shortlisting to scheduling interviews and issuing offer letters, and maintaining a database of skilled labor.
  • Employee Onboarding & Offboarding: This includes managing onboarding formalities like document verification and induction, as well as handling resignation processes, exit interviews, and final settlements.
  • Attendance & Timekeeping: The person will be responsible for monitoring employee attendance, tracking shift schedules, overtime, and leave records to ensure accurate payroll input.
  • Payroll Assistance: This involves collecting and verifying data for payroll and coordinating with finance or external payroll providers for timely salary disbursement.
  • Employee Records : Maintaining updated employee records, contracts, and statutory documentation in both digital and physical formats is crucial.
  • Performance Management: The role supports performance evaluations, appraisal record keeping, and tracking employee goals.
  • Employee Engagement & Communication: This involves acting as a liaison between employees and management and supporting engagement initiatives.
  • Customs & Logistics Support: Preparing daily gate passes for materials through the Ajman Customs Portal indicates a direct involvement in logistics and customs clearance.
  • Office Management: Monitoring office stationery supplies and ensuring timely replenishment.
  • Vehicle Management: Tracking GPS locations of company vehicles, checking for traffic fines, and ensuring timely renewal of registrations and documents for company vehicles.
  • Utility Bill Payments: Ensuring timely payment of company utility bills.

Office Manager

PROMES ENGINEEERING SYSTEMS
Dubai
01.2015 - 01.2021
  • Supervising and monitoring the work of administrative staff.
  • Liaising with staff, suppliers, and clients.
  • Maintain office records accurately and in an easily accessible manner.
  • Orders office supplies as required.
  • Coordinating with the PRO to renew, update, and keep all employees' work contracts on time to guarantee that the organization's records are up to date in the Ministry of Labor and Immigration Departments.
  • Send a notification to employees on the required documents before their visa expires.
  • Coordinating with the PRO for renewing the company trade license is updated, and following up with official approvals and permits prevents unnecessary violations.
  • Providing the Accounting Department with the updated Leave Plan in order for them to pay employee wages as per U.A.E. Labor Law.
  • Coordinating with Account Department to prepare the Invoices to Clients on a timely basis.
  • Coordinating with IT Department to set up Office Equipment and setting up E-mail Accounts and Profile for all users.
  • Follow up with IT Department with any Server and Computer related issues.
  • Responsibilities with Training Department
  • Preparing the Training Calendar for Public Training Programs.
  • Coordination with Clients like ENEC, DP World, Musanada, Saudi Aramco, ADNOC Distribution, TRANSCO, Qatari Diar, Kuwait Fund, and so on for their In-House training requests.
  • Recruit new Trainers and evaluate performance.
  • Develop Training Materials in coordination with concerned Trainers.
  • Conduct Organizational Needs Assessment.
  • Maintain updated curriculum database and training records.
  • Familiar with Clients' procurement Portal for the company's Training and Consulting Programs.
  • Updating the company's website by adding various Public Training courses.
  • Releasing and sending monthly Training Newsletters via E-mail marketing.

Sea & Air Freight Coordinator

International Shipping Line
Dubai
03.2010 - 07.2014
  • Enter the Data into Freight Forwarding Software (FLOTILLA) to process the inquiries received.
  • Communicate with the agents on daily basis to make sure that the shipments are accurate and delivered on time.
  • Manage the entire forwarding process to ensure customer satisfaction through a best practice approach.
  • Negotiate and book cargo with shipping lines.
  • Manage Passing Export Documents (ED) and Bill of Entry through E-Mirsal II.
  • Manage documentation such as Bills of Lading, Air Way Bills (AWB's) Packing Lists, Commercial Invoices.
  • Coordinate the collection/delivery process and manage this until the final destination.
  • Handle requirements for any dangerous or controlled goods and ensure that the proper export-controlled permits and licenses have been acquired.

Recruitment Coordinator

ABC Consultants
Dubai
07.2009 - 12.2009
  • Sourcing and filtering appropriate candidates as per the Client's request and performing reference checks.
  • Scheduling and conducting interviews.
  • Communicate with Hiring Managers.
  • Providing follow-up correspondence to candidates on recruiting status via phone and E-mail.
  • Working closely with the clients and the internal team to ensure the hiring process runs smoothly.
  • Tracking recruiting activities and providing candidate status in a weekly report.

Recruitment Coordinator

N Force HR Consultancy
Dubai
07.2008 - 06.2009

Recruitment Coordinator

Paradigm Recruitment Solutions
India
12.2004 - 05.2008

Education

Bharathiar University
India
01.2004

MG University
India
01.2001

Skills

  • Office administration
  • Recruitment and staffing
  • Database maintenance
  • Customer relationship management
  • Dispute mediation
  • Time management

Languages

  • English
  • Malayalam
  • Hindi

Hobbies and Interests

  • Reading
  • Cooking
  • Listening to Music

Personal Information

  • Date of Birth: 05/30/81
  • Nationality: Indian
  • Marital Status: Married
  • Visa Status: Spouse Visa

Timeline

HR Administrator

Confidential
03.2022 - Current

Office Manager

PROMES ENGINEEERING SYSTEMS
01.2015 - 01.2021

Sea & Air Freight Coordinator

International Shipping Line
03.2010 - 07.2014

Recruitment Coordinator

ABC Consultants
07.2009 - 12.2009

Recruitment Coordinator

N Force HR Consultancy
07.2008 - 06.2009

Recruitment Coordinator

Paradigm Recruitment Solutions
12.2004 - 05.2008

Bharathiar University

MG University

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Lekshmi Suresh