Lovely Formentera

• Managed employee data and privacy to keep employee data confidential per organizational privacy policies.
• Managed payroll and timekeeping to track hours and accurately pay employees.
• Updated HR database with new employee information, changes in benefits, and other details.
• Handled visa process for newly hired employees, which included distribution of all paperwork.
• Prepared new hired employee contracts, and corporate policies.
• Monitoring attendance of employees.
• Responding emails for clients concern and arranging schedule for delivery.
• Input in SAGE Accounts System the daily sales & Expenses.
• Preparing the daily and monthly sales report.
• Preparing and Monitoring Accounts Receivable & Accounts Payable.
• Preparing Monthly Expenses and Bank Reconciliation.
• Filing and keeping documents in the office, providing invoices to clients and suppliers. Making invoice, LPO, Quotation, Purchasing, follow up orders.
• Supervised logistics functions and operations.
• Managed logistics assets for timely and cost-effective delivery of cargoes.
• Negotiated freight rates with third-party vendors to acquire cost-effective contracts.
• Coordinated shipping requests for expedited delivery and documented accurately to achieve correct billing.
• Prepared shipping documents and documented shipment activities and cargo movements to enable tracking history and maintain accurate records.
• Tracked orders and notified customers of status or potential delays.
• Scheduled and coordinated truck, ship and air transport to maximize productivity and maintain organized calendar.
• Planned and supervised shipments from production to end-user and scheduled daily and weekly routes.
• Registered vendors and customers on database to maintain updated roster.
• Organized records of vehicles, schedules and completed orders.
• Secured discounts from third-party logistics service providers to deliver substantial cost savings.

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· Primary point of contact for internal customer initiating work within the department or checking the status of jobs already in progress

· Monitoring Material in and out

· Preparing and Monitoring Accounts Receivable & Accounts Payable.

· Bank Reconciliation.

· Filing and keeping documents in the office, providing invoices to clients and suppliers. Making invoice, LPO, Quotation, Purchasing, follow up orders.

· Monitoring attendance of employees and payroll.

. Preparing the daily and monthly sales report.

• Responsible in answering and directing phone calls, handling inquiries and incoming request by clients to coordinate with concern person in the office
• Primary point of contact for internal customer initiating work within the department or checking the status of jobs already in progress
• Responding emails for clients concern and arranging schedule for delivery
• Organizing and purchasing the production of branded items such as stationery and merchandise
• Checking the quality and maintaining branding ,color code accordingly
• Visiting Sites
• Input in ERP Info’s System the daily sales
• Preparing the daily and monthly sales report
• Preparing and Monitoring Accounts Receivable & Accounts Payable
• Bank Reconciliation
• Filing and keeping documents in the office, providing invoices to clients and suppliers
• Making invoice, LPO, Quotation, Purchasing, follow up orders
• Monitoring attendance of employees
• Monitoring Material in and out.

• Assisting team member with day to day marketing task and coordinating marketing project and activities requested
• Primary point of contact for internal customer initiating work within the department or checking the status of jobs already in progress
• Visiting site
• Notify any fault received from the client and getting the rectification or replacement from the vendor on urgent or strict basis
• Organizing and purchasing the production of branded items such as stationery and merchandise
• Monitoring and renewing business licenses, Tenancy Contract, working permits, etc…
• To process visa for newly hired employees using online immigration system
• To keep 201 files of employees & to monitor visa expiry/renewal/new visa
• Preparing payroll, preparation of checks & WPS
• Preparing Accounts Receivable & Accounts Payable
• Bank Reconciliation
• Monitoring attendance of employees
• Filing and keeping documents in the office, providing invoices to clients and suppliers
• Making invoice, LPO, Quotation, Purchasing, follow up orders
• Doing budget & costing for each project
• Handling inbound & outbound emails from/to clients
• To arrange schedule for delivery and shipment
• Responsible in answering and directing phone calls, handling inquiries and incoming request by clients to coordinate with concern person in the office
• Actively seek opportunities to increase orders for production, agreeing implementation of initiatives with the Company owner.

• Issues official receipts to any transaction that would mean exchange of money for service or items purchase from the company
• Inputs and validates transactions through the cash register
• Inputs and validate transactions by updating the school system
• Ensure that cash count is done every afternoon and turns over the money to the accountant
• Inputs information of official receipts to the computer for daily operation report
• Prints daily operating report and proof list & prepare daily monitoring report
• Post payments made by students in the school system
• Prepares the previous day collection for depositing purposes
• Prepares statement of account to be given to the students once a month or when ask to do so
• Prepare and submits AR reports to the COO & accountant once a month or when ask to do so and to maintain a copy of student’s assessment files
• Receives liquidated petty cash advances together with attachments.

• Responsible in answering and directing phone calls; handling Inquiries and incoming work requests
• Typical duties include advising customers, issuing refunds, conducting financial transactions through internet banking, stock taking and communication to customers
• Reviewing files and records to answer requests for information
• Compiling records of office activities
• Photocopying, scanning, and faxing
• Sending emails and preparing outgoing mail
• Typing documents and data entry
• Other clerical and Administrative works.