LUBNA SAHAR
Summary
Experienced administrative professional prepared for this role with strong background in office management, scheduling, and communication. Skilled in handling multiple tasks efficiently, ensuring smooth operations, and supporting executive teams. Team collaboration and adaptability to changing needs drive consistent achievement of organizational goals. Known for reliability and fostering positive work environment.
Achieved certification in “International Payroll Fundamentals” in compliance with the Laws and regulations, improving HR skills.
Overview
19
19
years of professional experience
5
5
Certification
Work History
Business Development Executive / Contract Admin
Ridge Engineering & Design Consultancy
08.2023 - Current
- Manage Contracts, including drafting agreements, managing correspondence, and tracking key deadlines.
- Prepare Business proposals, invitation, emails
- Organize meetings and Travel Tickets, Transportation
- Accept Tenders and inviting the contractors to submit their bids
- Record and manage employee records
- Increased client base by identifying and pursuing new business opportunities through market research and networking.
- Established and maintained highly effective relationships with clients and industry partners to drive growth.
- Secured new partnerships by identifying and pursuing business opportunities in untapped markets.
- Negotiated prices, terms of sales and service agreements.
- Performed effectively in self-directed work environment, managing day-to-day operations and decisions.
HR consultant /Marketing Executive
Shan International Company (Group of Companies)
07.2015 - 01.2018
- Managed marketing 50 calls daily to achieve 25 visas as given target monthly.
- Developed and implemented talent acquisition strategies to attract top-tier candidates.
- Directly contact the HR officials of the companies for mobilization of the candidates.
- Successfully achieved 100 visas Blue collar staff to the company.
- Coordinate employee onboarding and induction programs.
- Market research on employment and unemployment labor requirements in UAE
- Expert in coordination of overseas recruitment, accessed to government portals to check company quota, employee information on passport and medical status for mobilization purpose,
- Used paid job portals for qualified candidates search
- Managed benefits administration, ensuring accurate record-keeping and timely enrollment for employees.
Document Controller cum Administrative Assistant (Grade 7), MEP / Planning Management Team (Metro and Airport Projects)
W.S. Atkins & Overseas Partners - (Corporate office)
11.2006 - 05.2013
- Record all the incoming and outgoing project documents and correspondences
- Control of project documents hard and soft copies with proper filing system.
- Conducted regular audits of documentation processes, identifying areas for improvement and ensuring accuracy.
- Implemented a digital filing system, improving document traceability and reducing retrieval times.
- Coordinate employee onboarding and induction programs
- Managed all the Travel arrangements for the Engineers and Associate directors
- Diary management
- Successfully submit weekly the recorded attendance, (Time sheets) for payroll.
- Provide general administrative support to the HR team.
- Oversaw version control processes, maintaining integrity of documents throughout project lifecycles.
- Collaborated with project managers to streamline documentation workflows, supporting timely project execution.
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Established performance metrics for document management activities, driving continuous improvements in operational efficiency.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Provided support for document controls and worked with contract documents.
- Maintained accurate records of all project-related documents, facilitating quick retrieval when needed.
- Ensured timely submission of project documents by closely monitoring deadlines and prioritizing tasks accordingly.
- Reduced errors in documentation by maintaining consistent formatting and proofreading for accuracy.
- Established and managed document distribution matrix and document control register.
- Used Adobe Acrobat, Blue Beam, and ProjectWise for document management and enhancements.
- Enhanced document organization by implementing efficient categorization and filing systems.
- Enforced use of standardized forms and templates to achieve uniformity of communications across departments and functions.
- Assisted in the preparation of regular document control reports for senior management, providing valuable insights into project progress and areas requiring attention.
- Prepared documents for projects in accordance with project manager, team, or client specifications.
- Transmitted documents, organized revisions and tracked changes.
- Assisted in continuous improvement activities while developing and maintaining resulting documents.
- Converted documents from one application to another.
- Developed and maintained document control procedures to ensure compliance with industry standards.
Education
Bachelor of Arts - Public Administration
Osmania University
India04-1998
Skills
- Business Development, Management Assistant, Administrative Support, Time Management, Interpersonal Skills, Business Coordination, Handle Pressure, Problem solver, Calendaring, MS Office (MS Word / Excel / PPT / MS Access / MS Outlook), Copying, Receptionist, Scanning, Uploading and Downloading, Emails and submissions on Aconex, Adobe Acrobat Report formatting
- Employment Law, Faxing, File Systems, Human Resources, Invoicing, preparing Quotations, credit notes, LPOS and DOs (Accounts)
- Marketing Research, Organising Meeting, Travel arrangements
- Team leadership
- Negotiations
- Excellent listening skills
- Client consultations
- FLUENT IN [ENGLISH]
- Market research
- Proficient in [Aconex,Travel Booking Portal]
- Excellent communicator
Accomplishments
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Accomplished trust and appreciation from Management for Documentation and timely submission of the project by providing overall support in maintaining records incoming and outgoing emails, bid documents, CIFs, RFIs and internal confidential document until its completion date.
- Oversaw implementation of new phone system which resulted in more cost-effective service.
- Completed payroll for staff of 50 to 75 direct reports.
- Achieved First Aid certification
Achieved record-high client growth in [2017 to 2018] by developing a comprehensive sales and marketing plan.
Certification
- MS Office (Ms.Word, Excel, PPT, Access, Outlook)
- Group Communications
- First Aid by Government Authorities
- Travel Management
- Medical code/administration
- International Payroll Fundamentals (Compliance and Payroll)
- Holding Driving license since 2005 (renewed)
Additional Information
Willing to relocate with Family
PERSONAL DATA
- Married, 2 Kids (School going)
- UAE Visa: Spouse Sponsorship
- Holding USA Multiple visa (able to travel commute if required by company)
- Own Car
- Preferred location : Dubai / Sharjah
Timeline
Business Development Executive / Contract Admin
Ridge Engineering & Design Consultancy
08.2023 - Current
HR consultant /Marketing Executive
Shan International Company (Group of Companies)
07.2015 - 01.2018
Document Controller cum Administrative Assistant (Grade 7), MEP / Planning Management Team (Metro and Airport Projects)
W.S. Atkins & Overseas Partners - (Corporate office)
11.2006 - 05.2013
Bachelor of Arts - Public Administration
Osmania University