MAHARAJAN K
TAMILNADU,India
Summary
Diligent and organised professional with strong foundation in administrative tasks and document management systems. Proficient in maintaining accurate records and ensuring timely retrieval of documents, with excellent communication and organisational skills. Committed to ensuring seamless documentation processes and contributing to success of my role.
Overview
11
11
years of professional experience
5
5
years of post-secondary education
Work history
Project Documents Controller
RAJA ENGINEERING & CONSTRUCTION
CHENNAI, INDIA
07.2018 - 11.2024
- Produced document progress reports for senior managers.
- Support technical project team and other departments.
- Perform document control duties, which includes: registering all the incoming and outgoing correspondence, transmitting drawings and documents and other related documentations from Project Site
- Can provide daily admin roles as well as project division secretarial roles to the project team and department for proceeding efficiently and without difficulties during the operations.
- Provide personal and technical assistance and clerical support to the Project Control Team as required. Duty includes: assistance and support to Company Representative, Project Control Manager, and Discipline Engineers.
- Responsible for managing emails, queries and distributing to the concerned personnel for their information.
- Consolidate all progress report/s from Project Site and submitted to each department head for weekly progress report and project cost and schedule.
- Maintain and arrange schedule of all the engineers assigned for weekly meetings. Duty includes set-up and coordinate meetings.
- Maintain the Project Master Document Register for tracking all technical and non-technical documents.
- Prepare expense report such as (Travel Order, Medical Expenses and other personal business)
- Compiling all related invoices for the expense report and travel order for record and back-up.
- Provide other related documents such as drawing, transmittal and other specification needed during the audit
- Responsible in monitoring stationary inventory, supplies and purchasing of orders.
- Maintain confidential records and files.
- Distribute all the technical documents issued by the CONTRACTOR to all relevant Engineers as well as Department Heads.
- Ensure document submission are complete and accurate as per the Engineers response.
- Effectively follow the Company’s Standard Operating Procedure in submissions of documents. Standard Document Submissions are followed according to Company’s Documentation Procedure and Standard.
- Filling, Organizing and maintaining all documents (contract document/drawing, specification, contracts)
- Attend Progress Meetings as required and providing details needed in the meeting.
Administration and HR Officer
JSW STEEL LIMITED
TAMILNADU, INDIA
03.2015 - 02.2018
- Assisting Manger Admin in formulation of administrative policies and coordination of all administration related activities.
- Assisting Manger Admin in ensuring direct oversight over office facilities, support staff, logistics and assets.
- Maintaining and management of personal files of all the PMU-MSP staff.
- Assisting HR-Specialist in conducting job evaluations and organization needs assessments periodically.
- Look after and involve in whole Hiring/ appointment process for successful applicants including the preparation of appointment letters, Offer Letters, contract agreements, charge assumptions, arrival reports etc.
- Assist the management in negotiating terms and conditions of employment with staff. Any other task assigned by sector Specialist and Project Director.
Admin Assistant
CMR BUILDER
TAMILNADU, INDIA
08.2013 - 11.2014
- Managed front desk duties to ensure smooth operation of reception area.
- Getting quotations from different suppliers and provide bid analysis
- Coordinating with the warehouse team and tracking the materials dispatched by the company.
- Indenting & receiving the material finally dispatching the same to the distributors.
- Maintaining the Inventory record in system.
- Maintain confidential records and files.
- Setup and coordinate meetings and conferences.
- Maintain and distribute staff weekly schedules.
- Prepare correspondence, report and documents.
- Provide assistance to all the staff especially to the Managing Director.
- Responsible of processing of all types of applications and paperwork to the local government bodies, such as car registrations, Trade License, labor permits, export license, economic license, foreign license, etc.
Education
Master of Business Administration - Administration
Kamaraj University, Sivakasi, Madurai
Tamilnadu 07.2011 - 04.2013
Bachelor of Business Administration - Bachelor of Business Administration
Manonmaniyam Sundharanar University, Thirunelveli.
Tamilnadu 07.2008 - 04.2011
Skills
Microsoft Office (MS Word - MS Excel - MS Power Point – Outlook )
Languages
English
Advanced
Malayalam
Advanced
Tamil
Native
Timeline
Project Documents Controller
RAJA ENGINEERING & CONSTRUCTION
07.2018 - 11.2024
Administration and HR Officer
JSW STEEL LIMITED
03.2015 - 02.2018
Admin Assistant
CMR BUILDER
08.2013 - 11.2014
Master of Business Administration - Administration
Kamaraj University, Sivakasi, Madurai
07.2011 - 04.2013
Bachelor of Business Administration - Bachelor of Business Administration
Manonmaniyam Sundharanar University, Thirunelveli.
07.2008 - 04.2011
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