MAHIJA VIJITH
Dubai,United Arab Emirates
Summary
Energetic professional with highly relevant skills in communication and organisation, coupled with proficiency in Microsoft Office and data management. Proven ability to multitask and prioritise workloads, ensuring smooth and efficient office operations. Aiming to streamline administrative processes and contribute to team productivity.
Overview
4
4
years of professional experience
Work History
ADMINISTRATIVE ASSISTANT
Cosmos Insurance Brokers
Sharjah
08.2022 - 12.2024
- Manage office operations, supplies and equipment
- Provide support for front office staff, ensuring seamless business operations
- Coordinate team meetings and events and prepare agendas
- Overseeing clerical tasks, such as sorting and sending mail
- Keeping an inventory of Office supplies and ordering new materials as needed
- Performed administrative functions such as data entry, filing and customer service
- Managed front desk duties to ensure smooth operation of reception area.
- Streamlined administrative processes for increased efficiency in the workplace.
- Handled incoming calls for staff, answering questions, directing calls and documenting messages.
- Supported staff with administrative needs for photocopying, faxing and filing.
- Arranged filing systems for easy use and retrieval by personnel.
- Wrote professional letters, emails and memoranda for business communication.
- Examined, scanned and input documents in software system.
- Develop Debit Note and Credit Note with IRIS software.
ASSISTANT OFFICE ADMINISTRATOR
Hexaware Technologies
Dubai
05.2021 - 06.2022
- Greeted and directed incoming visitors and clients to reduce wait times and increase satisfaction.
- Manage daily office activities and maintained administrative procedures for efficiency.
- Managed meeting schedules to ensure smooth operations.
- Handled petty cash responsibly, preventing financial discrepancies.
- Enhanced customer satisfaction through professional front desk management.
- Maintained confidentiality of sensitive information, ensuring trust within the team.
- Increased efficiency by streamlining office processes.
- Kept accurate records of office expenditure, ensuring budget compliance.
- Coordinated office supplies order to maintain inventory levels.
- Improved communication for better team collaboration.
- Answered high-volume daily telephone and email enquiries, minimising correspondence backlogs.
- Organised filing systems and maintained records and documentation in alignment with company policies and data security protocols.
- Utilised Microsoft Excel to manage spreadsheets and deliver specialised reports on company metrics.
- Coordinated office workflow and implemented improvements to drive efficiency and productivity.
- Worked with HR to maintain accurate and confidential employee records, enforcing compliance with regulatory standards.
Education
DIPLOMA - FINANCIAL ACCOUNTING
BGHUD
BACHELORS DEGREE - COMPUTER SCIENCE
St. Mary's College for Women
Skills
- Data Entry
- Record Management
- Office Administration
- Customer Service
- Document Preparation
- Scheduling
- Report Generation
- Front Desk Handling
- CRM Management
- Inventory Management
- Correspondence Handling
- Client relations
Personal Information
- Nationality: Indian
- Marital status: Married
- Visa status: Spouse Visa
Timeline
ADMINISTRATIVE ASSISTANT
Cosmos Insurance Brokers
08.2022 - 12.2024
ASSISTANT OFFICE ADMINISTRATOR
Hexaware Technologies
05.2021 - 06.2022
DIPLOMA - FINANCIAL ACCOUNTING
BGHUD
BACHELORS DEGREE - COMPUTER SCIENCE
St. Mary's College for Women
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