Majida Bibi
Sharjah,United Arab Emirates
Summary
Accomplished professional specializing in administrative and financial operations with a strong track record in stakeholder engagement and financial analysis. Expertise in logistical planning, record maintenance, and performance reporting. Proven ability to manage vendor relationships and deliver high-quality results through effective time management.
Overview
9
9
years of professional experience
4037
4037
years of post-secondary education
Work history
Admin and Finance Officer
Sui Northern Gas Pipeline Limited (SNGPL)
09.2024 - 06.2025
- Managed administrative and financial operations to ensure smooth departmental functioning.
- Reviewed and processed new service connection applications in compliance with policies.
- Verified customer documentation and validated data accuracy.
- Maintained financial and administrative records and reconciled payments.
- Coordinated with departments to support efficient service delivery.
Admin and Finance Assistant
Youth Action Pakistan
01.2020 - 08.2023
- Managed administrative, financial, and logistical operations, including procurement, assets, vehicles, and office maintenance.
- Maintained staff records, attendance, petty cash, financial documentation, and supported audits and HQ coordination.
- Coordinated meetings, documentation, reporting, and stakeholder engagement.
- Led flood response operations in 2022, supporting aid distribution, community engagement, and complaints handling.
- Supported fundraising initiatives, donor coordination, and gender-inclusive programming.
- Managed administrative tasks including scheduling meetings and maintaining records.
- Coordinated financial documentation ensuring compliance with organisational policies.
- Developed efficient filing systems to streamline access to important information.
- Facilitated communication between departments to enhance collaboration and workflow.
- Processed invoices and payments accurately to maintain financial integrity.
- Supported training initiatives for new staff on administrative procedures.
- Performed general administrative tasks, enhancing overall departmental productivity.
Temporary Tehsil Monitor (TTM)
World Health Organization (WHO)
07.2016 - 05.2018
- Monitored pre-, intra-, and post-campaign activities, including trainings, micro-plan validation, and field assessments.
- Led community engagement and social mobilization to improve participation and vaccine acceptance.
- Analyzed campaign data (FGDs, KIIs, surveys) and provided daily updates on field issues, stocks, and facility functionality.
- Conducted door-to-door monitoring, spot surveys, and reported findings to senior management.
- Coordinated with UC and district stakeholders and trained volunteers on mobilization and data collection.
- Prepared monitoring reports, review presentations, and ensured compliance with program protocols and Code of Conduct.
Education
MBA - Finance
University of Peshawar
Pakistan2020
BBA - Finance
Pakistan2016
Skills
- Administrative & Financial Operations
- Stakeholder engagement
- Financial analysis
- Logistical planning
- Record maintenance
- Performance reporting
- Vendor relationship maintenance
- Time management proficiency
Languages
English
Advanced
Urdu
Native
Volunteer Experience
Pakistan Red Crescent Society (PRCS), Volunteer, 2014-05, 2014-07, Supported camp management in tent setup, IDP registration (with a focus on women), and food/NFI distribution., Conducted health and hygiene awareness sessions and identified host families for assistance.
International Trainings/Events
Participated in the World Youth Festival (WYF) 2024 in Sochi Russia.
Computer Skills
MS OFFICE
Google Workspace
Project management tools
Data entry
Database management
QuickBooks.
Timeline
Admin and Finance Officer
Sui Northern Gas Pipeline Limited (SNGPL)
09.2024 - 06.2025
Admin and Finance Assistant
Youth Action Pakistan
01.2020 - 08.2023
Temporary Tehsil Monitor (TTM)
World Health Organization (WHO)
07.2016 - 05.2018
MBA - Finance
University of Peshawar