Malith Maheepala
Dubai
Summary
Results-driven operations and administrative support professional with over 14 years of experience in security, HR management, administration, compliance and documentation within high-accountability environments. Expertise includes operations coordination, HR administration, document control, SOP implementation, reporting and audit support. Proficient in managing confidential records, supporting recruitment and onboarding processes and ensuring adherence to internal policies and regulatory standards. Demonstrated success in overseeing warehouse operations, managing inventory with precision, implementing efficient storage methods, leading teams to optimize operational efficiency, conducting stock audits and maintaining safety compliance while showcasing exceptional organizational skills and stakeholder communication.
Overview
14
14
years of professional experience
Work History
Administrative Officer
Sri Lanka Air Force
01.2011 - 01.2025
- Led over 1000+ security operations and coordinated day-to-day administrative and operational activities, ensuring smooth workflow and continuity across multiple departments at Air Bases.
- Provided comprehensive HR and administrative support including recruitment coordination, onboarding documentation, personnel records management and payroll data verification.
- Maintained accurate document control and records management systems, ensuring version control, confidentiality and audit readiness.
- Developed, implemented and updated Standard Operating Procedures (SOPs) to improve efficiency, compliance and consistency of operations.
- Supported internal and external audits by preparing documentation, reports and compliance evidence.
- Implemented efficient storage methods, managed inventory levels, conducted stock audits and led teams ensuring compliance with safety regulations and optimizing operational efficiency.
- Oversaw daily operations, ensuring accurate stock records, timely order processing and effective coordination with logistics teams to streamline workflow.
- Coordinated with internal teams and external stakeholders to align operational, administrative and compliance requirements.
- Ensured strict confidentiality and regulatory compliance in handling sensitive personnel and operational information.
- Utilized HRMS and MS Office tools to streamline reporting, documentation and administrative processes.
- Assisted in training administration by designing and delivering training programs, managing documentation, coordinating schedules and maintaining training records.
- Prepared comprehensive training reports, records and evaluation summaries for management review. Conducted regular documentation reviews to ensure compliance with policies and operational standards.
- Supported operations and administration for teams exceeding 1,000+ personnel, ensuring continuity and compliance.
- Supported profitability and transparency of internal projects through structured reporting and documentation.
Education
BSc. - Aviation Std. (Management)
General Sir John Kotelawala Defense University
Sri Lanka10.2015
Skills
- Security management
- Appointment scheduling
- Presentation and report development
- HR administration
- Confidential document handling
- Document management and SOP execution
- Proficient in MS Office (Ex:Microsoft Excel)
- Digital management systems proficiency (Ex:HRMS)
- Proficient multitasking capabilities
- Detail-oriented and discreet
- Versatile approach
- Effective problem-solving
- Strategic decision-making in complex situations
- Team management
- Stakeholder Coordination
Personal Information
Residence Visa (Family Sponsored) | Sri Lankan | Immediate joiner
Courses Training
- Advance Certificate in HR Management, Chartered Institute of Personnel Management Sri Lanka, 01/01/26
- Certificate in Occupational Safety & Health, National Institute of Occupational Safety and Health Sri Lanka, 01/01/26
- Fire Prevention & Fire Fighting, Ports & Maritime Academy, Sri Lanka, 01/01/25
- Junior Command and Staff Course, Junior Command and Staff College, Sri Lanka Air Force Academy, 01/01/22
- Human Rights and International Humanitarian Law, University of Colombo, Sri Lanka, 01/01/22
- Aviation Security Training at India, Indian Air Force Station-Jodhpur & Jaisalmer, 01/01/19
- Security Course for Officers, Sri Lanka Army, 01/01/16
- Information Technology Course, Sri Lanka Air Force Academy, 01/01/12
- Basic Administration Training, Sri Lanka Air Force Academy, 01/01/12
- Diploma in Network Administration, WinSYS Networks, Colombo, 01/01/11
Timeline
Administrative Officer
Sri Lanka Air Force
01.2011 - 01.2025
BSc. - Aviation Std. (Management)
General Sir John Kotelawala Defense University