Maricar M. Arejola
Dubai,UAE
Summary
Secure a responsible career opportunity to fully utilize my knowledge and skills, while making a significant contribution to the success of the Company.
Overview
8
8
years of professional experience
3
3
years of post-secondary education
Work History
Accounts Assistant
Maggadit General Trading LLC
08.2023 - Current
- Provided administrative support to the finance team for seamless operations.
- Maintaining accurate financial records and documentation.
- Recording and reconciling financial transactions.
- Processing payments, including payroll, supplier payments, and reimbursements.
- Monitoring bank transactions and reconciling statements.
- Handling general administrative duties related to finance
- Coordinated with various departments regarding invoicing matters, resolved queries efficiently.
- Monitored account activity, detected discrepancies promptly.
- Conducted bank reconciliations regularly to maintain accurate records.
- Kept and updated digital and physical financial records.
- Stored confidential information safely and securely in line with company protocol.
Letter of Credit Assistant
Maggadit General Trading LLC
Dubai, UAE
03.2022 - 07.2023
- Performs export administration tasks and forms to move goods efficiently through export steps and procedures
- Handles Bank and Export Documents based on Letter of Credit requirements
- Prepare Certificate of Origin and other LC Requests for Chamber of Commerce
- Ensure proper check and balance approach for trade finance processes
- Ensure that all LC presentation is non-discrepant, ensure follow-up, and any discrepancies are handled promptly and accurately
- Maintained digital database, enhancing ease of access to information.
Receptionist/Administrative Assistant
William Hare UAE LLC
Abu Dhabi, UAE
09.2019 - 02.2022
- Greet and directed visitors and clients to appropriate staff, ensuring efficient service delivery.
- Provide basic and accurate information in-person and via phone/email and ensured a quick response of inquiries.
- Maintained accurate logs of visitor entries for security purposes.
- Receive, sort and distribute daily mail/deliveries.
- Enhanced customer satisfaction by efficiently managing all front desk enquiries.
- Arranged and booked parcels and packages for courier.
- Upheld confidentiality with sensitive information handling procedures.
- Assisted with administrative tasks, improving overall functionality of the office.
- Maintained an organized reception area for a professional business environment.
- Delivered front of house duties with warm and professional manner.
- Maintained accurate and up-to-date records for smooth handovers.
- Solved administrative and customer service issues with knowledgeable assistance and friendly support.
Document Controller
William Hare UAE LLC
Abu Dhabi, UAE
07.2018 - 09.2019
- Copy, scan and store documents.
- Review and update technical documents (e.g Manuals and workflows)
- Distribute project-related copies to internal teams.
- File documents in physical and digital records to maximize traceability.
- Develop and manage utilization of document control database system allowing for better tracking of documents, approval loops, revision identification, quality, and timely receipt for distribution.
- Responsible for examining documents such as blueprints, drawings, change orders, and specifications to verify completeness and accuracy of data.
- Reviews and verifies project documents for completeness, format, and compliance with contract requirements.
- Creates transmittals and files for recipients to ensure nothing is delayed that may affect bids or projects.
- Maintain document distribution matrix for project teams, client lists, and key personnel Assisted in engineering specification templates to be uploaded to the EDMS.
- Distribute project-related copies to internal teams, technical teams, and projects departments.
- Improved data accuracy through meticulous verification of all incoming and outgoing documents.
- Reviewed, approved, and tracked changes made to important projects, reducing errors significantly.
- Resolved issues related to documentation and associated information.
Secretary/ Pre-Qualification Assistant
Aqua Dynamic Electomechanical LLC
Abu Dhabi
02.2017 - 04.2018
- Coordinate with the contractor on work priorities and schedules
- Prepare documentation for and undertake pre-qualification exercises to determine supplier tender lists
- Responsible for verifying that all required internal/external approvals are obtained before any external commitment is signed, and ensure all warranties, performance bonds and insurance policies are obtained from contractors
- Prepare Call for Tender (CFT) documentation and contract documentation (Agreements, and Contract Exhibits) ensuring that these comply with company and other relevant procedures
Education
Bachelor of Science - Hotel and Restaurant Management
Mariners’ Polytechnic Colleges, Philippines
Philippines 06.2005 - 03.2008
Skills
- Customer Service Oriented
- Office Management and Organization
- Flexible and self –driven
- Organizational awareness and efficiency
- Professional and friendly demeanor
- Attention to detail and accuracy
- Proficiency in MS Office (Word, Excel, Outlook)
Timeline
Accounts Assistant
Maggadit General Trading LLC
08.2023 - Current
Letter of Credit Assistant
Maggadit General Trading LLC
03.2022 - 07.2023
Receptionist/Administrative Assistant
William Hare UAE LLC
09.2019 - 02.2022
Document Controller
William Hare UAE LLC
07.2018 - 09.2019
Secretary/ Pre-Qualification Assistant
Aqua Dynamic Electomechanical LLC
02.2017 - 04.2018
Bachelor of Science - Hotel and Restaurant Management
Mariners’ Polytechnic Colleges, Philippines
06.2005 - 03.2008
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