Marjhorie Puerto

Inventory & Reporting

• Provide accurate stock reports per brand to Brand Managers.
• Monitor and manage aging stocks across multiple warehouse locations.
• Consolidate and analyze Defective reports for UAE, Oman, Qatar, and Bahrain.
• Prioritized tasks effectively under pressure, met critical deadlines.
• Monitored operational standards, maintained consistent quality control.

Procurement & Logistics

• Process shipment allocation plans based on stock movement and brand forecasts.
• Generate Purchase Orders upon receipt of Proforma Invoices from suppliers.
• Sending Order List to our warehouse team for order preparation as per customer's requirements
• Preparation of Export documents (Commercial Invoice, Packing List, COO, IMEI list and other documents depending on the requirements of the consignee)
• Create and update item codes for new SKUs in coordination with procurement and sales.

Pricing & System Maintenance

• Update product pricing in the system across multiple tiers (Wholesale, RRP, LPC) per brand and region.
• Ensure data consistency and integrity across inventory and pricing systems.

Order & Export Coordination

• Prepare export and local order documentation in line with sales and logistics requirements.
• Draft Authorization Letters for potential distributors in coordination with Brand and Legal teams.

Compliance & Certification

• Manage TRA registration and certification process for electronic devices across the GCC.
• Support ongoing compliance with import/export regulations and certification bodies.

For Admin Job:

• Processing of Company's Trade License renewal, Establishment Card renewal, P.O Box Renewal
• Processing the Renewal of Office Tenancy/Ejari
• Manage agendas/travel arrangements/appointments for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Track stocks of office supplies and place orders when necessary.
• Submit timely reports and prepare presentations/proposals.
• Monitoring office expenses (office supplies, office bills).
• Maintaining company's confidential documents (Agreements, Management's documents).
• Facilitating for vehicle renewal for Insurance and Mulkiya.
• Maintaining and preparing for staff's reimbursement.

For HR Job :

• Provide counseling on policies and procedures.
• Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process.
• Coordinating with PRO for visa processing of employees.
• Create and implement effective onboarding plans.
• Develop training and development programs.
• Assist in performance management processes.
• Monitoring all Employment Visa Status, Passport, Labour Card and Emirates I.D validation.
• Maintaining and monitoring attendance, annual leave and sick leave report for office and warehouse staff.

For Accounts Job:

• Prepares Tax Invoices for Orders and monthly Sellout invoices for Consignment customers.
• Prepares and entries of Sales Return and Purchase Returns.
• Generating Credit Notes.
• Statement of Account Reconciliations.
• Support budgeting and bookkeeping procedures.

• Encoding shipment details Job Reports for Sea Import/Export, Air Import/Export and Other Services in FlairSoft
• Generating Proforma Invoice, Tax Invoice, Credit note, Sales Return and Purchase Returns in system.
• Updating the Statement of Account for Forwarding Debtors
• Generating of Bank/Cash received for all collections.
• Allocating all the released payments to all the expenses requested.
• Managing all Petty Cash and supporting documents.
• Prepares ledger reports for all Payables and Receivables.
• Prepares funds status daily.
• Prepares for cash/cheque deposits and withdrawals.
• Prepares Internal and External Fund transfer.

For Import:

• Checking the Arrival Status of the Vessel
• Sending arrival notice to forwarders/clients
• Sending import charges invoice
• Creating Reports for monthly loadings
• Sending billing charges to consignee
• Updating Vessel Schedule
• Checking of Customs Manifest to be submitted in Customs
• Calculating of Demurrage/Detention per containers

For Export:

• Sending Authority to Withdraw Containers
• Updating for vessel's closing time and departure
• Sending daily booking advice to principal
• Sending booking confirmation to clients
• Encoding shipper's details in system
• Sending billing charges to shipper
• Submitting reports to principal for monthly loadings for certain vessel.