Summary
Overview
Work History
Education
Skills
Timeline
Accomplishments
Certification
Generic
Marjuk Ahamed

Marjuk Ahamed

Site Coordinator
Abu Dhabi

Summary

Versatile, enterprising, dynamic, enthusiastic graduate in computer science and system technology with 14 years of experience in process of documents, supervising and managing especially in the Facilities Maintenance in UAE.


Seeking for a job in challenging and healthy work environment where I can utilize my skills and knowledge efficiently for organizational growth. Currently looking for a position that offers variety and the opportunity to develop both personally and professionally.

Area of Interest: - Site Coordinator, Admin and Document Controller

Overview

16
16
years of professional experience
1
1
Certificate
3
3
Languages
5
5
years of post-secondary education

Work History

Site Coordinator

M/s. EFS Facilities Services Group, Emirates
Abu Dhabi
12.2021 - Current
  • (Nuclear Power Plant (BNPP – AUH Ruwais)
  • Trained and supervised event staff to complete tasks on time.
  • Ordering materials as per the client's requirements
  • Involved in all day to day activities which include complaint handling, daily report generation, attendance monitoring, applying of site entry passes for workers and staff
  • Maintaining of Inventory List and Stock Materials
  • Read and interpreted documents such as safety rules, operating and maintenance instructions and procedure manuals.

Site Coordinator

M/s. AG Facilities Solutions LLC
Dubai
10.2018 - 10.2022
  • E
  • Prepare Daily, Weekly and Monthly reports and submit to client
  • Prepare the monthly time sheet from the respective supervisor and submitted to HR department
  • Follow up delivery of materials with supplier against our LPO / WSOʼs
  • Update the Employee Tracker record and forward client for approval
  • Collect the cleaning photos (before and After) and organize the report submitted to client
  • Responsible for maintaining and retrieving data in specified formats
  • Responsible for all Internal &Outgoing official emails
  • Organizing Admin Internal meetings and preparing the minutes Spearheading
  • General Administrative duties and handling advanced clerical work
  • Handling the Work Order System and Documentation System Managing and filing receivables
  • Carrying out invoice and maintain all incoming and outgoing files
  • Following up for the quotation from the vendors and choose the best option
  • Prepare the monthly time sheet from the site team leader to be submitted to HR department
  • Responsible for receiving, logging, and distributing documents
  • Managing, maintaining and controlling records and site registers including inspection request, material procurement, variation order, technical and shop drawings approval
  • Acting as library custodian, maintaining office library through database
  • Updating manuals and resource materials and managing stationary supplies
  • Performing a wide range of other administrative tasks as necessary including photocopying ,faxing, and carrying out receptionist duties
  • Interact with Customer Interaction Centre to solve customer complaints, suggestions and enquiries

Administrative Assistant Cum Document Controller

M/s. Engineering Maintenance Company LLC
Abu Dhabi
06.2015 - 09.2018
  • E
  • Delivered clerical support by handling range of routine and special requirements
  • Composing office letters/e‑mails, out of their own initiative
  • Coordinate all Facilities activities, work direction, and support
  • Supervise and train facility employees and contractors as needed
  • Set up, maintain, and organize department's central files, information
  • Assist facilities staff in locating parts, supplies, and materials
  • Provide administrative support to the Facilities team
  • Responsible for all Internal & Outgoing official emails Preparation of Monthly / Weekly reports to Client
  • Prepare reports, presentation, memorandums to the management
  • Supervise all administrative personnel
  • Maintaining and following the stationary supplies and preparing the request order for the workers
  • Preparation of Manpower Request form (New Hiring and Resignation persons) and getting certified by Manager and enter the system in our portal and follow up with HR Department for completion of process
  • Request for Indenting for Material and WSO Indent for Services
  • Enter the petty cash bill to follow up with Accounts Department to get the petty cash payment and handover to concern person
  • Preparation of Monthly invoice shall be submitted to client and get the acknowledgement copy and forward to Accounts payable department to follow up payments to client asper agreed payment terms
  • Request for job master to be opened as per awarded contracts
  • Preparation of initial budget based on newly awarded contracts
  • Preparation of additional budget and swapping the budget as per requirement of operations
  • Request for Indenting the Materials and Services for AMC Contracts and other related works such as Transportation Repair and Services, Safety Training, Food and Accommodation request in Oil Field Areas
  • OSP Request for our Staff and Employees in ADNOC Oil Field Areas
  • Follow up delivery of materials with supplier against our LPO/WSO's Getting the Allowance Sheet and Attendance sheet from Site on every month
  • Once received the materials from supplier, based on delivery order shall be request for GRN Entry and upload the invoice in our Portals

Executive Secretary

M/s. Engineering Maintenance Company LLC
Abu Dhabi
03.2008 - 06.2015
  • A.E
  • Planning and organizing meetings with the clients and attaining overseas conference calls
  • Giving presentations to the superiors about the working procedures, revenue generated, expenses, human resource management, etc
  • Making calendar entries for the reporting managers and scheduling meetings and appointments
  • Preparing and maintaining the data shared between the departments and recording the information accordingly
  • Providing detailed information about the business and working nature of the organization to the clients
  • Attending events and meeting on behalf of the managers and later briefing the about the same
  • Ensuring that the organization follows all the legal rules and regulations Coordination with Tender Department to prepare Technical and Commercial Proposal
  • All BOQ and Tender documents should be signed and stamped with covered sealed by fax and submit to client
  • Prepare reports, presentation, memorandums to the management
  • Provided clerical support to company employees by copying, faxing and filing documents
  • Track office supply inventory and approve supply order
  • Take and record minutes of the meeting and produce report and charts supervise all administrative personnel
  • Enter the petty cash bill external visits and business trips
  • Completed accurate daily report documents, memos and invoices.

Education

Master of Science - Computer Science

Bharathidasan University
Trichy
06.2003 - 05.2005

Master of Science - Computer Science

Bharathidasan University
Trichy
06.2000 - 05.2003

Skills

    Microsft Word

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Timeline

Site Coordinator

M/s. EFS Facilities Services Group, Emirates
12.2021 - Current

Site Coordinator

M/s. AG Facilities Solutions LLC
10.2018 - 10.2022

Administrative Assistant Cum Document Controller

M/s. Engineering Maintenance Company LLC
06.2015 - 09.2018

Executive Secretary

M/s. Engineering Maintenance Company LLC
03.2008 - 06.2015

ASP.Net (Certification Course) - M/s. Infotech

06-2007

Master of Science - Computer Science

Bharathidasan University
06.2003 - 05.2005

Master of Science - Computer Science

Bharathidasan University
06.2000 - 05.2003

Accomplishments

  • M/s
  • Engineering Maintenance Company ‑ Successful completion of Musanada Project and his contribution awards towards HSE for achieving 2.8+ Million safe man hours in this project.

Certification

ASP.Net (Certification Course) - M/s. Infotech

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Marjuk AhamedSite Coordinator