Mary Elaine Garcia
Dubai,Dubai
Summary
Accountant with over 15 years of extensive experience in finance working in various fields such as Construction, Engineering Consultancy Firm, Financial Services, Logistics and Shipping, and Manufacturing. Possess a high degree of professionalism and strong problem resolution capabilities. Prepares financial statements, month-end closing reports, payroll, and maintains 100% accuracy in processing invoices. Thrives in challenging, fast-paced, high-volume working environments. Dedicated in providing current state- of-accounts reports to inform cash flow management decisions.
Overview
16
16
years of professional experience
Work History
Senior Accountant
Torishima Service Solutions FZC-Dubai
05.2024 - 12.2024
- Processed Accounts payable transactions accurately and efficiently by verifying necessary documentation and supporting details
- Streamlined accounts payable processes, reducing payment cycle times by automating invoice processing.
- Daily posting of high-volume invoices, an average of 1000 to 1500 a month, with 3-way PO matching
- Reduced email updates to supplier from 4 hours to 15 minutes by using ERP featured tools
- Reconcile Vendor SOA and handle discrepancies with third party vendors
- Prepared monthly journal entries and reconciliations.
- Collected and reported monthly expense variances and explanations.
- Processed and reconciled monthly intercompany billing and charges from 5 different entities across GCC
- Optimized month-end closing procedures by streamlining workflow processes, reducing time taken from 10 days to 5 days without compromising accuracy or detail level achieved.
- Prepare and provide VAT returns report for VAT payment
- Posting of Bank transactions, bank reconciliations, monthly bank revaluation for 10 accounts with 5 different currencies
- Improved cash flow management by 30% by implementing stricter credit policies.
- Assisted in successful completion of external audits by preparing comprehensive documentation and supporting evidence.
- Review rental contract (new and renewal) for employee accommodation
- Handled queries related to finance from other departments, facilitated cross-departmental understanding
- Established strong relationships with vendors to negotiate favorable payment terms that improved working capital management.
- Reconciled accounts and created documents for monthly closure procedures.
Senior Accountant
Velocidad Logistics LLC
04.2023 - 05.2024
- Oversee Accounts payable and Accounts Receivable Functions
- Maintain accurate financial records to ensure proper documentation of all financial transactions
- Managed quarterly and annual tax filings for the company, ensuring timely submissions and compliance with regulations.
- Coordinate and negotiate special contract rates to vendors to ensure that the company gets the best rates
- Optimized cash flow management, carefully scheduling outgoing payments to coincide with receivable cycles.
- Negotiate chargeable service rates to clients and following up payments
- Review vendor invoices making sure that the billing charges are within the contract rate
- Maintain and update WPS record of the employees
- Process monthly payroll and EOSB computation of 15 office employees
- Support operations team for budgeting and forecasting all expenses for each job
- Email Management: Corresponding with internal and external stakeholders
- Month-end closing reports
- Annual Forecast and Budget
- Coordinates with external auditors for AFS audits
- Provided timely and accurate financial reporting to business owner, enabling informed decision-making based on reliable data.
Accounts Payable Analyst
IWG PLC Inc.
11.2021 - 05.2023
- Offshore Accounts Payable service to MEAPAC region (UAE, Iraq, Qatar, India, Malaysia, Australia and New Zealand)
- Invoice Management (High-volume): Processing, PO matching and invoice payment using OCR and ERP Application
- Global support for Vendor Maintenance for 119 countries, ensure that all vendors set-up is compliance with company's requirements
- Resolve AP escalation issues for MEAPAC countries make sure that all ticket meet a 2-day SLA
- Email Management: Corresponding with internal and external stakeholders
- Vendor reconciliation of over 400 to 500 vendors
- Review and analyze general ledger transactions
- Handled supplier queries promptly to improve relations
Senior Accounts Payable Officer
WSP MANILA INC.
10.2016 - 10.2021
- Offshore Accounts Payable support for Australia New Zealand Region
- Invoice Management (High volume) Processing, 3-way PO matching and invoice payment using OCR and ERP Software
- Expense Management: Audit and Review Employee expense reimbursement and KM claims and Company issued credit cards as per company policy
- Give support to project admin and site engineers making sure that all expenses are properly allocated with correct cost centres and project numbers
- Closely monitored accounts to post timely payments and resolve billing discrepancies.
- Review all project expense cost if within the allocated budget
- Proactively identified opportunities for cost savings through analysis of spending trends and leveraging volume discounts with key suppliers.
- Email Management: Corresponding with internal and external stakeholders
- Adjusting Entries: Cost recoveries and expense transfer
- Manage and process monthly intercompany payments, resolve inter-co disputes and discrepancy
- Developed training materials for new employees, promoting consistency in accounts payable processes across the organization.
- Vendor reconciliation of over 600 vendor accounts
- Mentored junior staff members on best practices within accounts payable processes, fostering a collaborative work environment that supports continuous learning and development.
Project Accountant
ACCESS ADVISORY INC.
03.2015 - 07.2016
- Enhanced communication between accounting and project management teams with regular financial updates and collaborative meetings.
- Monitored project costs, developed job cost forecasts, managed cash flow and approved invoices for payment.
Accounts Payable Officer
Parsons Brinckerhoff
04.2012 - 06.2015
- Managed accurate and timely processing of over 2,000 invoices per month.
- Collaborated with procurement team for timely resolution of discrepancies, ensuring accuracy in invoicing and payment.
- Matched purchase orders with invoices and recorded necessary information.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
Payroll Master
Floor Finish - Floor Level Inc.
08.2008 - 04.2012
Education
MASTER OF BUSINESS IN ADMINISTRATION - FINANCIAL MANAGEMENT
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Philippines03.2018
Bachelor of Science - BUSINESS MANAGEMENT
MEYCAUAYAN COLLEGE
Philippines03.2004
Skills
- Invoice Processing
- Accounts Receivable Management
- Project Financial Management
- Accrual Accounting Practices
- Financial Record Management
- General Ledger Accounting
- GAAP Compliance
- Proficient in IFRS Standards
- Skilled in Microsoft Office
- Experience with ERP Solutions
- Email Optimization
- Payroll Administration
- Critical Thinking Ability
- Effective Issue Resolution
- Detail-Oriented Organization
- Resilient Performance in High-Pressure Situations
Timeline
Senior Accountant
Torishima Service Solutions FZC-Dubai
05.2024 - 12.2024
Senior Accountant
Velocidad Logistics LLC
04.2023 - 05.2024
Accounts Payable Analyst
IWG PLC Inc.
11.2021 - 05.2023
Senior Accounts Payable Officer
WSP MANILA INC.
10.2016 - 10.2021
Project Accountant
ACCESS ADVISORY INC.
03.2015 - 07.2016
Accounts Payable Officer
Parsons Brinckerhoff
04.2012 - 06.2015
Payroll Master
Floor Finish - Floor Level Inc.
08.2008 - 04.2012
MASTER OF BUSINESS IN ADMINISTRATION - FINANCIAL MANAGEMENT
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Bachelor of Science - BUSINESS MANAGEMENT
MEYCAUAYAN COLLEGE
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