MARY GRACE PASTORITES

• Managed daily office operations, ensuring smooth workflow, effective communication, and resource allocation.

• Implemented office policies and procedures, improving operational efficiency and document handling.

• Oversaw business licenses, tenancy contracts, Ejari, vehicle registrations, and legal compliance documentation.

• Coordinated with accounting firms for VAT filing, maintaining zero penalties for late submissions.

• Planned, scheduled, and supervised multiple fit-out projects from design approval to handover.

• Conducted site inspections and ensured compliance with safety, quality, and timeline requirements.

• Coordinated procurement of materials, including supplier evaluation, negotiation, and delivery tracking.

• Prepared project documentation: LPOs, quotations, invoices, submittals, RFIs, and shop drawings.

• Managed budgets, monitored expenses, and assisted in cost control initiatives.

• Supervised administrative and project staff, providing guidance and improving team productivity.

• Acted as primary contact for clients, contractors, and vendors, ensuring timely communication and issue resolution.

• Successfully delivered 50+ fit-out projects (AED 100K–8M) on time, maintaining 100% compliance with Dubai regulations.

• Processed deposits, withdrawals, foreign currency exchanges, and payments.

• Assisted in account openings, client document verification, and payments processing.