MENCHIE LOU BAGO
Dubai,United Arab Emirates
Summary
Organised and resourceful Executive Assistant known for streamlining office operations and enhancing executive productivity. Excelled in managing complex schedules, coordinating high-profile meetings, and improving administrative workflows. Delivered impactful project support and ensured seamless communication within teams and with external stakeholders.
Overview
20
20
years of professional experience
2005
2005
years of post-secondary education
Work History
Executive Assistant
Mec3 Arabia DMCC
Dubai
10.2019 - 03.2025
- Proactively manage a wide range of executive and administrative duties and processes
- Deal with incoming email, post or other correspondence as required
- Devise and maintain office systems including data management, electronic filing, correspondence and document filing
- Carry out background research, produce reports, briefing papers and findings
- Work multiple priority activities that require extensive coordination in multiple time zones; schedule appointments and meetings, and manage the calendars for leadership members as assigned
- Arrange corporate travel and meetings by developing itineraries and agendas, visas, scheduling flights, booking other transportation, arranging lodging and meeting accommodations
- Provide general assistance for presentations, workshops or meetings
- Ensure senior management is briefed for meetings
- Take notes if required and follow up
- Screen phone calls, enquiries or request and handle if/when appropriate
- Protect confidential and sensitive personnel information for Leadership, HR and Customers
- Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and making adjustments to plans
- Ensure that assigned projects/tasks are correctly planned and managed during execution
- Establish, maintain and drive best practices in all aspects of Office Management
- Be a change agent-influence, consult, and lead efforts for sharing and standardizing of best practices and processes
- Interact effectively with supplier, clients and colleagues; handle communications and inquiries with customers in a global multi-cultural environment
Accounts Assistant/Logistics Coordinator
Construction Systems and Material DMCC
Dubai
02.2019 - 09.2019
- Assist the Accounts team to preserve accurate accounting records of the company activities
- Assist in data entry, bookkeeping, monthly VAT filing and Bank Reconciliation
- Monitor unpaid invoices from clients and Issue payment requisition to the vendors
- Maintain accurate posting of accounting transactions in Tally system
- Maintain accurate accounting general ledgers
- Organize and generate monthly financial reports
- Assist in preparing financial statements
- Other duties as required by the Accounts and Finance Department
- Prepares a quotation and contracts according to clients' requirements as per rules and regulations
- Preparation of Shipping documents - Commercial Invoice, Packing List, Certificate of Origin etc
- Review of all documents like Bill of Lading etc
- Review of Sales & Purchase agreements
- Knowledge of various documents required for sending the documents through bank either on LC basis or on collection basis
- Follow up with customers and freight forwarder for import/export shipments and must know the status of all shipments
- Maintaining the inward-outward reports of material
- Update the inventory management on monthly/quarterly basis
- Preparation of PO & sending it to the supplier
- Generate cost analysis report per project and evaluate the data
- Reports to the manager of a department or an executive team member to handle any admin & logistics required for running a business
Procurement & Logistics Officer/Accounts Payable Assistant
The Sinbad Navigation Company DMCC
Dubai
04.2017 - 01.2019
- Managing the procurement and logistics activities in support of continued fleet operations
- Negotiate quotations, proposals and contracts with suppliers on price, shipping lead time, quality and service for multiple services and commodities within the department' approved budgets
- Prepare PO and Cash purchases and track shipment orders
- To ensure best commercial value is achieved whilst meeting strict and demanding request for timely shipment/supply of goods and services
- Responsible for all Supply and Shipment matters as relate to Fleet Operations and monitor stock levels and identify purchasing needs
- Maintaining and updating potential vendor lists
- In charge of all the necessary reports which includes but not limited to, comparison reports for each supplier and ports, a daily and monthly report of the department and reports required by the management for the annual meeting and accounts audit
- To ensure invoices are matched to the approved PO
- Follow up with stores/onboard vessels to close out good receipts
- Reviewing, encoding & posting all the supplier's invoices
- Distributing vendor invoices to cost center owners for payment approval and chase status where required
- To check all the petty cash vouchers for supporting documents, validity and accuracy
- Dealing with supplier accounts, inquiries, and all correspondence
- Assist with Audit ensuring appropriate books and records are maintained
- Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries
- Preparing the monthly VAT purchase report
- Ad hoc tasks/ reports as required
Purchasing Controller/Accounts Assistant/Sales Coordinator
Food Services Co., - Opera Café
Doha
02.2011 - 02.2017
- Solicits quotations from different Suppliers (local/overseas) and prepare orders
- Preparing Reports such as Consumption Reports, Price Comparison, Quotation Evaluation, Suppliers Price Increase update
- Preparing the Correspondences for Purchasing Section as per the Procurement Manager's instruction
- Coordinate with Foreign shipments & Local Purchases
- Review and record invoices from vendors to ensure accuracy in billing
- Have knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses
- Timely booking of purchase/ expense Invoices
- Reconcile A/P transactions on a monthly basis
- Research and resolve Invoice discrepancies and issues
- Correspond with vendors and respond to inquiries
- Assist with month-end closing
- Inventory verification and reporting
- Managing all sales related activity of the department and handling the volume of customer enquiries whilst providing a high quality of service to each caller
- Prepare Quotations on time and then follow up with client for the status of the quote, negotiating terms with the client at a cost best suited for them
- Writing up accurate and grammatically correct sales correspondence and effectively communicating with the customers in a professional and friendly manner
- On time Acknowledgement the Orders received, processing the Supplier Purchase orders, Follow-up with the freight forwarders and internal logistics team for timely delivery of the material as per agreed terms
- To produce monthly reports, order status file, stocks inventory and business opportunities for future guidelines of the Sales Team
Accountant/Bookkeeper
EC CUENCA & CO., CPA's
Cagayan de Oro City
05.2005 - 12.2010
- Compile and analyze financial statements
- Prepare tax documents and compute tax returns of the clients
- Preparing balance sheet, profit and loss statement of the clients
- Summarizing current financial status of the clients
- Prepares bank deposits, bank reconciliation, payroll data and other reports
- In charge of the audit plan and program and implement detailed field work or routine audit procedures
- Make the audit working papers and prepares the draft of the audit report and findings for submission to the Senior Auditing Supervisor
Education
Bachelor of Science - Accountancy
San Isidro College
Skills
- Accounting Software (Tally, QuickBooks, Peachtree, Pioneer, Oracle & ERP Inventory System)
- Communication skills
- Analytical skills
- Detail oriented and Organizational skills
- Procurement & Logistics
- Negotiation Skills
- Practical knowledge of Import and Export documentation
- Good computer skills (MS Office)
- Decision Making Skills
Attendance to Exhibition
- Gulfood Exhibition, 2015-2025, Dubai World Trade Centre, Dubai, UAE
- Gulfood Manufacturing Exhibition, 2015-2025, Dubai World Trade Centre, Dubai, UAE
- SIGEP The Dolce World Expo, 2020-2025, Rimini Expo Centre, Italy
Timeline
Executive Assistant
Mec3 Arabia DMCC
10.2019 - 03.2025
Accounts Assistant/Logistics Coordinator
Construction Systems and Material DMCC
02.2019 - 09.2019
Procurement & Logistics Officer/Accounts Payable Assistant
The Sinbad Navigation Company DMCC
04.2017 - 01.2019
Purchasing Controller/Accounts Assistant/Sales Coordinator
Food Services Co., - Opera Café
02.2011 - 02.2017
Accountant/Bookkeeper
EC CUENCA & CO., CPA's
05.2005 - 12.2010
Bachelor of Science - Accountancy
San Isidro College
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