MERASOL MENCHAVEZ

Manage end-to-end tender processes from publication to Recommendation of Award (ROA).

· Maintain comprehensive tender log sheets and track status through all stages.

· Draft and issue supplementary letters, amendments, and contract addendums.

· Coordinate bidder queries via MS Teams and compile official responses.

· Develop bid evaluation programs and maintain logs for evaluation activities.

· Assist in preparation of final contract documents and ensure compliance with standards.

· Organize kick-off meetings with contractors and manage post-award documentation.

· Process visa quota approvals and manage subcontractor agreement expiries.

· Continuously support the contracts department in achieving its objectives by providing timely and accurate administrative assistance.

in all pre and post award activities.

Provided contractual and administrative support to Project Engineers

and Contracts Department.

· Tracked project correspondence, memos, MoMs, and transmittals.

· Assisted in drafting and amending project-related letters and documentation.

· Supported Contracts Technician in gate pass and subcontractor

approval processes.

· Maintained Project Communication Database (PCB) for all

incoming/outgoing documents.

. Providing when required, clarification to the Project Team on the contractor’s visa quota / allocation requirement (due to prior HR role).

Prepared employment contracts, commencement forms, and related documentation.

· Negotiated quotations with manpower suppliers and managed contract agreements.

· Allocated visa quotas to subcontractors and verified gate pass applications.

· Managed final settlements and visa cancellations for demobilized personnel.

. Coordinating with administration team and safety department for safety induction of newly arrived personnel.

Attending meetings with local manpower supplier for selection.

. Arrange tickets for incoming and outgoing or going on leave personnel.

. Process terminated personnel for visa cancellation if required. Negotiating, Coordinating with overseas manpower agency for selected candidate’s documentation up to deployment in Kuwait.

. Coordinating with external travel partners to book all travel arrangements. Conducting initial interviews with applicants (face to face or over the phone) and schedule for interviews.

. Processing on-board documentation and travel logistics for high volumes of newly hired personnel.

Providing administrative and professional support to clients (KoC) through the timely processing of Manpower Contracts under the supervision of deputy director and director.

Processed manpower contracts under supervision of directors.

· Verified and approved gate pass requests for subcontractors and vendors.

· Reviewed and evaluated manpower supply quotations and contract agreements.

· Managed end-to-end recruitment documentation and government transactions.

. Sourcing, Advertising, and screening resumes from qualified candidates, coordinating with managers and arranging interviews.

. Communicating with external travel partners to book all travel arrangements

. Conducting preliminary interviews via telephone or walk-in, making recommendations based upon the eligibility criteria.

. Preparing letter of intent (LOI) and contract for each employee employment package. Verifying and approving documents for gate pass request and communicating with the procurement and construction for the duration of gate passes request Coordinating, verifying and providing assistance with the documents for subcontractor’s / vendor gate passes.

. Attending meeting with various manpower supply and review quotation and contract agreements as per client requirements Conducting evaluation and salary allocation as per applicant’s qualification. Arranging applicants’ interview for senior post (engineers to managers) through skype or telephone call from departmental manager to client arrangement (KOC). Processing Termination/demobilization & conduct exit interviews. Research on optimal travel alternatives and resolve all incorrect charges with respect to entire travel program.

Processed commercial/working visa documentation for ERP/IFS teams.

· Managed Material Purchase Request Forms (MPRF) and related contractual documents.

· Assisted in budget tracking and payment processing related to contracts.

. Responsible for all the documentation from administration down to the project-related tasks. Processing the necessary documentation for applying for a Commercial / Working visa of the ERP / IFS team.

. Responsible for issuing new and return of used Material Purchase Request Forms (MPRF).

. Prepare response to correspondence containing routine inquiries. Updating the yearly budget and processing payments to the accounts department

· Conducted and documented Quality & Safety inspection reports and performed weekly and monthly safety accident reviews and accident synopsis.

· Evaluated employee safety violation records and submitted actionable recommendations to HR department.

· Managed electronic documentation of all drivers' contractual activities and maintained accurate and up-to-date digital personnel files.

· Oversaw the Vehicle Management System (VMS), Accident/Incident Reporting System, and safety violation tracking systems.

· Distributed daily Quality & Safety Evaluators’ reports and ensured timely dissemination to relevant departments.

· Verified and entered drivers' safety training qualifications into the company database to ensure compliance with safety standards.

· Scheduled and coordinated meetings, training sessions, and departmental events for the Quality and Safety Department.

· Established, maintained, and updated electronic files, databases, records, and documentation systems.

· Closed incident, accident, and violation report upon resolution and tracked expiration dates to ensure compliance.

· Generated metrics and special safety performance reports for management review.

· Prepared and presented weekly and monthly safety reports for staff and company meetings.

· Coordinated overseas recruitment and contract administration for Filipino workers.

· Conducted orientation sessions on company policies, safety, and employment standards.

· Managed leave processing, records maintenance, and compliance documentation.

• Conducted exit interviews, gaining valuable insights for future improvement strategies.

. Facilitated smooth communication between employees and management.

· Conducted recruitment, interviews, and training for retail staff.

· Managed employee relations, attended labor hearings, and provided counseling.

· Handled mall leasing negotiations and manpower subcontractor agreements.

. Carried out day-to-day duties accurately and efficiently.

· Supported HR with documentation, records management, and administrative tasks.

. Filling / arrange all documents and preparing documents for signature. Photocopying, scanning & sending faxes.