Minu Ponthen

· Issue accurate and timely invoices for recruitment placements in UAE, Saudi and Qatar using Business Central Dynamics 365

· Follow up proactively with clients and consultants for timely submission of time sheets, ensuring no delays in billing and revenue recognition

· Resolve time sheet discrepancies quickly and track the collection

· Coordinate with recruiters and clients to ensure correct placement details and contractual terms before invoicing, minimizing errors and disputes

· Verify billing rates and flag if any mismatches

· Streamline the billing process by practicing standardized templates and tracking systems, increasing efficiency and consistency

· Monitor status of invoices submitted via email or portal (Ariba, Coupa, ZATCA, Oracle iSupplier)and follow up to resolve rejections

· Collaborate with sales to resolve billing queries reducing delays

· Manage client billing accounts and maintain detailed logs of all invoices, credit notes and follow-ups for audit and compliance purposes

· Maintain and update Purchase Order tracker regularly to ensure accurate invoice matching

· Ensure 100% VAT compliance on all invoices

· Generate monthly billing performance reports for management review and cash flow planning

· Collect and maintain documents for customer code creation

· Ensure data accuracy during data entry to prevent duplication

· Attend weekly calls with clients to review outstanding issues

. Train new joiners

• · Oversee AR process including document verification, order approval, invoicing, collections, allocation of payments and reconciliation ensuring compliance with company policies and industry standards
• · Analyze customer creditworthiness, establish credit limits and monitor credit exposure to minimize risk and enhance cash flow
• · Review payment history and outstanding of customers prior to approving new orders
• . Conduct regular reviews of aging reports to identify delinquent accounts in· initiating appropriate actions for collections
• · Practice efficient collection strategies achieving collection of AED 15 million on monthly average and reducing DSO (Days Sales Outstanding)
• · Collaborate with sales, procurement and invoicing teams to resolve billing discrepancies and address customer inquiries promptly
• · Present monthly reports on ageing, collections and cash flow projections to senior management and flag issues if any
• · Update bank statements by accessing bank online portals and make the right allocation of payments after reconciliation
• · Deposit cheques through cheque scanning machines and check for returned cheques if any
• · Following up for expired bank guarantees and documents like Trade License in a timely manner
• · Create code for new customers after verifying documents and background check in system software Vikas (Oracle)
• · Provide training and guidelines for new recruits

• . Invoice clients and insurance companies based on package offered and follow up for payment within due date
• · Reconcile bank statement
• · Update invoice and payment details in Alayacare software
• · Petty cash handling and top-up on daily basis
• · Prepare monthly cash flow and forecast for next quarter
• · Coordinate supplier and utilities payments on time after reconciliation
• · Prepare and process payroll through WPS
• · Update report for Internal Auditor
• · Input and Output VAT submission to senior Accountant
• . Assist in submission of Management Accounts by uploading invoice log, preparing schedules for accrued expenses, prepayments & depreciation, cash on hand & credit card reconciliation and other entries in SAGE50

• · Updating day-to-day transactions and accounts in Oracle Netsuite system
• · Regularly follow up receivables and record payments received
• · Report on discrepancies in purchase orders with supplier bills
• · Prepare, maintain and reconcile monthly reports including sales Vs purchases report, invoice history, Statement of Account, P&L statement, sales budget, expenses budget and freight charges
• · Responsible for budgeting process and updating
• · Payroll calculation and control of office expenses
• · Assist in preparation and submission of VAT returns at quarter end
• · Assist in monthly balance sheet reconciliation
• . Assist Senior Accountant in audit and other duties

REFERENCES CAN BE PROVIDED UPON REQUEST