Mirza Moiz Ahmed

• Collaborate closely with the Regional Revenue Manager, partners, lawyers, secretaries, and compliance teams to manage the billing function at the Riyadh office.
• Conduct face-to-face WIP (Work in Progress) and debt meetings with partners and lawyers.
• Prioritize and manage bills to meet performance targets effectively.
• Maintain up-to-date records of all interactions with partners and clients regarding WIP.
• Ensure timely billing by partners or the appropriate write-off of uncollectible WIP.
• Prepare draft bills, including editing narratives, reviewing rates, and ensuring compliance with firm and country policies.
• Dispatch bills to clients and post them to accounting ledgers promptly, adhering to established deadlines and cut-offs.
• Implement the E-Billing process with the project team according to new requirements in KSA.
• Demonstrate flexibility by supporting the wider finance team and office as needed.

Credit Control:

Oversee the collection of all payments and debt for the Riyadh portfolio.

• Conduct proactive regular reviews with partners, lawyers, and clients, and follow up on outstanding debts.
• Identify and develop key client contacts necessary for debt recovery.
• Liaise with partners and lawyers to escalate issues and respond to client queries.
• Prepare monthly and ad-hoc debtor reports for team discussions and drive actions to target debt recovery.
• Produce and deliver client statements as part of routine duties.
• Analyze invoices and negotiate discounts/fees with clients.
• Administer the receipting of client payments.
• Maintain accurate records of collection activities in SAP.
• Handle on-boarding requests as required by clients.
• Perform other ad-hoc duties as assigned by the Regional Revenue Manager.

• Perform client billing and collection activities for assigned clients in a timely manner
• Monitor aging of unbilled fees for assigned partners and/or clients
• Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts
• Meet with the Billing Manager, Senior Billing Coordinators, and/or partners to discuss monthly billing, outstanding invoices and strategy for collections
• Generate Proformas for each assigned partner at the beginning of each month, after the time entry deadline
• Prepare billing packages for each assigned partner (i.e. draft cover letters, invoices, etc.)
• Review Proformas for misallocated time and ensure time entries are in accordance with client policy
• Communicate new/changes in client policies to timekeepers
• Edit draft invoices based on partners’ mark-up, including: Write-offs, in accordance with firm policies/procedures
• Time/cost transfers; investigate appropriateness of where entries should be billed
• Time entry narrative changes with respect to additions, corrections, deletions
• Verify client specific rate accommodations and if necessary, apply approved discounts to the face of the invoices; keep track of volume discounts based on thresholds reached
• Pull back-up of costs to include with final invoices based on a client’s billing requirements
• Generate billing variance reports and write-off reports; acquire appropriate write-off approvals based on write-off amount thresholds
• E-Billing and prepare electronic invoices in LEDES; submit electronic invoices to clients via their designated electronic billing system and verify successful submissions
• Establish working relationships with e-billing site vendors; make certain all timekeepers and rates are up-to-date on the sites; submit timekeepers and rates for approval as needed
• Ensure three way communications between e-billing site, client and the Firm (as the e-billing site processes invoices based on the Clients’ Outside Counsel Billing Guidelines)
• Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise
• Monitor payment of assigned clients’ accounts receivable and coordinate collection efforts
• Collaborate with Billing and Collection Committee members and/or Financial Managers to coordinate billing and collection efforts

· Submitting the invoices.

· Following up with the client on outstanding invoices.

· Discussing with sales team about their customers aging report.

· Psychical visits to the client if they reach to more than agreed payment terms.

· Communicate with clients about billing discrepancies and questions.

· Engage management over any AR problems you encounter.

· Initiate collections on past-due accounts.

· Maintain accounting ledgers as required.

· Protect organization’s value by keeping information confidential.

· Perform any other reasonable tasks as required by the Company.

· Create and update a log sheet for quality control.

· Handle all special billing situations, including group reservations and conventions

· Audit ledgers to ensure they contain correct information, such as billing addresses and invoice numbers.

· Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.

· Reconciling processed work by verifying entries and comparing system reports to balances.

• Ensuring data uploaded on FTP Server is received through Automation & Processed
• Requesting the Missings of the Title Plant Counties on top priority and should provide information if there are any delays to avoid holding the Title Plant
• Daily TAT & PAS reports should be verfied for respective regions and if there are any delays, need to provide valid reasons to Management
• Closely monitoring the frequency of Live Counties and if there any delays need to communicate with NCQ team PA alert
• All issues related to the respective region is being communicated in a timely manner to the concern person from Global Group
• Reports & Analysis:
• Performing Missing analysis of 2014 & 2015 Year and ensuring all the missing percentage is below 0.5%
• Title Plant Counties missing percentage should be 0.00%
• Performing additional research for the errors identified in Post QA or Random Scan Application to ensure Zero discrepancies in our database
• Requesting the Missing to Media Acquisition Team with accurate and detailed information after research