Mohamed Jaffar

• Overseeing entire procurement process and ensuring compliance with procurement requirements.
• Key role in fetching budgetary proposals for upcoming year future investment & CAPEX requirement with proper justification and promising ROI.
• Evaluated supplier quotes based on purchasing procedures and competitiveness in quality, price and delivery.
• Led sourcing process for new vendors to get quality products and services and mitigate risk.
• Analyzed supplier contracts to confirm compliance with company policies and procedures.
• Negotiated contracts with suppliers to obtain favorable terms and pricing.
• Reviewed and issued contracts and blanket purchase orders after choosing ideal vendor and drive procurement process.
• Negotiated complex corporate procurement contracts by working closely with internal and external contacts.
• Managed supply chain process, from order placement to delivery, to facilitate on-time and accurate fulfillment.
• Responsible for Annual Procurement Planning review, for Raw Materials, Feed & Packaging Materials which is reconciled each month based on actual consumption vs closing stock vs Forecasted qty. Intimating the procurement team to book additional order before attaining zero stock based on above review.
• Leading all major CAPEX projects related to upgrade or New requirement of Utilities, Process lines, Filling lines, Fleet, Material Handling Equipments(MHE), Heavy Duty Racking with optimized storage solutions, Electronic & Electrical appliances, Warehouse construction, Cold & Frozen store etc.,
• Developed and implemented procurement policies and procedures to enhance compliance with company standards.
• Tracked contract performance metrics and reported issues or non-compliance with appropriate stakeholders.
• Generated reports on purchasing activities to support management decisions.
• Created purchasing policies and procedures that complied with company standards and regulatory requirements.
• Reduced costs by streamlining contract bidding and procurement processes to assure best prices for materials and services.
• Scrutinized purchasing data to identify areas for improvement and cost savings.
• Researched and evaluated potential suppliers to determine best fits for company needs and to identify cost savings opportunities.
• Facilitated resolution of vendor disputes and discrepancies.
• Utilized market intelligence to identify opportunities for savings and cost reduction.
• Resolved invoice and payment issues to facilitate prompt payment to suppliers.
• Monitored and managed procurement budget to control costs.
• Prepared and presented reports to management on purchasing trends and cost savings to aid in decision making.

• Analyze & gathered approved PR's from various dept. End users on daily basis and properly float RFQ to the suitable qualified vendors in the market
• Actively source for best price in market with genuine and trustable product resources by having good business relationship with vendors
• To follow up with, Preparation of Techno-Commercial Evaluation with justifiable selection of vendor/service provider and submission for approval as per company DOA and Procurement Policy
• Negotiate with the selected vendors providing target price(analyzed from lowest market price) and finishing the deal within the Initial & Budgeted Forecast price
• In case of CAPEX related procurement, carry out diversified process comprising techno-commercial evaluation, ROI calculation & reporting, along with better selection process criteria between owning the asset vs rental option
• Prepare, seek approval & Float PO to the vendor and follow up for delivery and payment if needed in advance as per agreed terms

Simultaneous Accomplishments & Highlights

• Migrated advance and min Credit vendors/service providers to 60/90 days open credit by fixing monthly target and achieving beyond the limit
• Documentation expertise in preparation of memo as per DOA like Waivers for Single party selection, Advance payment limit exceed in case of no BG, reallocation of budgets, unbudgeted CAPEX & OPEX approval etc., with proper and valid justification
• Streamlined the item code master data in eliminating duplication, improper description & categorized as per standard as the initial rectification in workflow difficulty is handled in prior
• Major shortcomings in ERP were escalated to Group-IT and continuously followed with the team in sorting out to enable Procurement process better and faster.
• Implemented policies to unify the PR's by continuously stressing the end users to minimize PR qty and concentrate on Preventive maintenance which in turn reduce cost and eliminate time waste
• Handled multiple technical CAPEX projects related to asset purchase including new machines supply & installation, plant process, utilities & filling line upgradation, Chilled Distribution vehicles & trailers, material handling equipment’s etc., from RFP stage by closely working with end user to know the operational requirements until final handing over
• Worked closely with consultants for major CAPEX projects like cow barn extension, cold store construction for distribution centers @various locations etc., from RFP stage until final handing over
• Devised and executed annual purchasing plans and contracts
• Performed monthly reconciliation of open purchasing orders & purchase requests and clearing before due period
• Provided inputs in writing standard operating procedures for department while handing over assets after procurement/project is done
• Assisted in adjusting procedures to maximize department effectiveness
• Identified and targeted critical procurement issues, saving time and huge cost.

• Receipt of requirements from all 35 subsidiaries of the group company & to float RFQ (Request for Quotation) to the registered Vendors.
• Kick-in the value addition and cost reduction by introducing new & potential vendors and getting competitive prices
• Maintain received quotes from Vendors & prepare comparison with historical price data if similar/equivalent material procured
• Contribute to the overall procurement process by negotiating/maintaining to the last procured price
• Verifying stock availability, vendor performance and price variance, conversation with vendor for price negotiation
• PO generation & release after approval
• Material delivery follow up with respect to lead time mentioned in the Quotation (or as agreed in the PO)
• Involved in the team for creating master database for ERP implementation, to automate the manual procurement process including classification of material, item code generation, setting up process for procurement and stores department

Significant Accomplishment with Team:

• Introduced replenishment system and forecasting techniques that enabled to improve order fulfillment, rate and minimize inventory
• Streamlined operations by introducing efficient material handling and process improvements
• Contributed significant savings of 28% for similar items procured and achieved cost reduction against repetitive Material Order
• Was an active team member for the successful migration of the entire manual procurement process to ERP (ORION)
• Restructured the master database for item master list and incorporated the same to the ERP
• Contributed and supported the IT and the MIS team for report generation related to data retrieval for current status of purchase request and last purchase cost to the current quoted cost against
• Was part of team for creating standard operating procedure for the centralized procurement and centralized Stores

Special Initiatives:

• Added more streams to the annual contract program for fast moving materials where there was a scope of bulk procurement (but inventory @Vendor's place, invoicing as per delivery) Hydraulic hose Bearing Oil & Lubricants (For Industrial machines & Vehicles) Vehicle, Forklift, Electrical stacker & air compressor service
• Working on similar initiative for Steam Boiler, Testing & calibration of gauges, instruments & weighing scale
• Started monthly analysis report for data related to Value of PO generated & Pending delivery against the released Purchase Order
• Took initiative to speak to Vendor for migration from CDC/ PDC to Credit terms by increasing their scope of participation in the Procurement process (extended their material supply scope).