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MOHAMMED ALI
IT/Senior Document Controller
Abu Dhabi
Summary
Professional summary Has over 14 years' experience in Document Control, with 12 years' experience – 10 years in UAE. Highly motivated Aviation Safety Officer, maintaining effective, efficient safety management systems. Providing exceptional analytical, problem-solving abilities to aid operational improvements for maximized company safety and compliance. High- performing Real Estate Manager, skilled in developing target-hitting teams through expert leadership and coaching. Deftly handling large portfolios of properties with exceptional levels of organization for effective, professional property management. Quality-focused Metal Production Manager, inspiring high-performing production teams to work effectively and efficiently for optimized company output. Using strategic planning, positive communication, and motivational techniques to optimize productivity for profitable results.
- Document Review Specialist with demonstrated success negotiating, researching and communicating effectively. Provided leadership vision, direction, development and maintenance of multiple complex and high priority contracts directly impacting business strategies of organization. Strong organizational skills to think strategically and react quickly to internal and external needs.
- Document Control Specialist experienced in storing, managing and maintaining company and project documents while ensuring accuracy and quality. Process documents for revision and approval, organize documents from conception to distribution and filing and create systems to be used to train staff on document control processes. Growth mindset and willing to help team move business forward with any task.
Overview
18
18
years of professional experience
2
2
Languages
Work History
SENIOR DOCUMENT CONTROLLER
ARCADIS CONSULTING MIDDLE EAST LTD
01.2012 - Current
- Work through the Aconex program
- Preparing the procedures for incoming and outgoing correspondence and their distribution to the Project Team
- A filing system for hard and soft copies of drawings, specifications, contractor's submittals and shop drawings, correspondence, and all other deliverables necessary to Project and record that documents history for the project
- Track and maintain timely records and registers of all the correspondence incoming and outgoing
- Creating a regular back up of all the uploaded and downloaded document by maintaining a folder structures for the internal use of the entire project management team for easy access of the soft copies, in case of emergency situation causes due to network/internet problems
- Maintaining and updating of registers like Document Transmittals /
- Drawing submittals (Construction drawing, Shop drawings and As-built drawings) / Material approvals / Technical submittals/ Site Instructions /
- Request for Information's, NCR and SOR
- Maintaining the Pre-qualification documents (Pre-Contract documents) and Post Contract documents of all the Consultant and Contractors
- Assisting the Contracts and Commercial Management Team, on daily basis to update the project Invoices and Payment Certificates and Bank
- Guarantees received from Consultants and Contractors
- Assisting the Planning and Project Control Team giving them the
- Consultants and Contractors deliverable details by preparing the Logs for all the transmittals and submittals received with their due dates and submitted dates and pending submittal details
- Control of distribution of documents to the internal Project Team and
- Consultants and Clients
- Sharing lessons learned and best practice with other Projects
- To provide support where appropriate to the Project team
- Report to the Technical Engineer regarding the pending documents with consultant
- Use department databases to track, manage and control the issue of documents
- Receives correspondence from the Consultant, Subcontractors and other suppliers of the company
- Responsible for clerical duties related to technical documentation of procedures and practices
- Ensures proper upkeep of all types of documents, including coding/processing/filing documents including correspondence, meeting minutes, drawings, and construction/technical engineering documents
- Provide secretarial support for the preparation of faxes, memo's, letters, minutes of meeting and reports in standard company format
- Provide assistance to the RE and consultant team, as required
- Provide IT support and assistance to users in capturing and locating electronic information.
- Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
- Provided support for document controls and worked with contract documents.
- Evaluated current document processes, suggested methods for change and implemented successful improvements.
- Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
DOCUMENT CONTROLLER
- HYDER CONSULTING AT NAJMAT
- PROJECT ON REEM ISLAND, ABU DHABI:
- Preparing the procedures for incoming and outgoing correspondence and their distribution to the Project Team
- A filing system for hard and soft copies of drawings, specifications, contractor's submittals and shop drawings, correspondence, and all other deliverables necessary to Project and record that documents history for the project
- Track and maintain timely records and registers of all the correspondence incoming and outgoing
- Creating a regular back up of all the uploaded and downloaded document by maintaining a folder structures for the internal use of the entire project management team for easy access of the soft copies, in case of emergency situation causes due to network/internet problems
- Maintaining and updating of registers like Document Transmittals /
- Drawing submittals (Construction drawing, Shop drawings and As-built drawings) / Material approvals / Technical submittals/ Site Instructions /
- Request for Information's, NCR and SOR
- Maintaining the Pre-qualification documents (Pre-Contract documents) and Post Contract documents of all the Consultant and Contractors
- Assisting the Contracts and Commercial Management Team, on daily basis to update the project Invoices and Payment Certificates and Bank
- Guarantees received from Consultants and Contractors
- Assisting the Planning and Project Control Team giving them the
- Consultants and Contractors deliverable details by preparing the Logs for all the transmittals and submittals received with their due dates and submitted dates and pending submittal details
- Control of distribution of documents to the internal Project Team and
- Consultants and Clients
- Sharing lessons learned and best practice with other Projects
- To provide support where appropriate to the Project team
- Report to the Technical Engineer regarding the pending documents with consultant
- Use department databases to track, manage and control the issue of documents.
CLERK/SECRETARY BENEVOLENCE FOUNDATION
PC Zone Engineering
- SUDAN
- Systemization & Filling all files with (typing Arabic & English)
- Handling file and Database analysis for power line
- Handling files Management and contractor's information
- Scheduling jobs of maintenance
- All clerical work
- Sudan:
- Maintenance of Computer (Hardware & Software)
- Network maintenance and Troubleshooting
- Network Installation and configuration
- Internet System Installation
- Programs and System Installation over the PCs
- Other Relevant Areas of Experience include:
- Administration and configuration of small network systems
- Security and inscription
- Database development and management
- Engineering Drawing using Auto CAD - 2002, 2004
- Novell Network 3.1 - 6.0
- CCNA Certificate
- Photo Shop.
SENIOR DOCUMENT CONTROLLER
TRANSPORTATION
01.2009 - 01.2011
- SALEM ALABD ADVOCATES &
- LEGAL CONSULTANTS ON ABU DHABI:
- Monitor public opinion regarding an organization or particular issues
- Develop and implement communication strategies for an organization and advise management on communication issues and strategies
- Plan public relations programs
- Respond to enquiries from the public, media and other organizations
- Prepare and distribute news releases
- Assist in preparing organizational documents such as annual reports, corporate profiles and submissions
- Organize special events such as open days, visits, exhibitions, and functions
- Ensure an organization’s reputation is maintained
- Plan, develop and manage brand identity
- Organize and manage events, exhibitions, conferences and product launches
- Procure sponsorship deals
- DOCUMENT CONTROLLER FOR EXOTIC SYSTEM &, SERVICES ON MUSAFFAH, ABU DHABI:
- Create all types of invoices
- Sustain full recording for all invoice
- Journalist general records by double entry balance and posted it to ledger
- Reconcile the bank statement with the company documents and Check continual at balance on the banks to cover the cheques drawn
- Create all Payment / receipt Vouchers
- Daily, weekly, monthly reports collection of invoices on the computer
- Daily, weekly, monthly reports of accounts receivable & accounts payable
- Analyze and distribute expenses
- Check continual at evaluate the purchases of each customer as far as their credit can allow
- Reconcile the purchase invoice with the purchase order we sent and keep the copy after recording
- Calling customers to pay their bills are claim
- Check and loading customer's cheques.
Consultant
06.2005 - 01.2008
- Subcontractors, and other suppliers of the company
- Responsible for clerical duties related to technical documentation of procedures and practices
- Ensures proper upkeep of all types of documents, including coding/processing/filing documents including correspondence, meeting minutes, drawings, and construction/technical engineering documents
- Provide secretarial support for the preparation of faxes, memo's, letters, minutes of meeting and reports in standard company format
- Provide assistance to the RE and consultant team, as required
- Provide IT support and assistance to users in capturing and locating electronic information
- Trainings Attended “EDMS” FILENET FROM IBM
- Attended seminar in using the world class document management system which supports effective control over information access, security, and retention, ensures that records are saved in a secure document management repository where information is only accessible by those with authorization
- Practice archiving of office documents for easy access and retrieval, easy information sharing, easy and enhanced communication, getting rid of filling problems, increased productivity, reduce cost and remote access
- HYDER SYSTEM
- Integrated and Interactive Management System that covers all aspects of managing the business in compliance with ISO 9001:2008 (Quality Management), ISO 14001 (Environmental
- Management, BS18001 (Occupational Health and Safety Management)
- Provide the user with a full understanding of our business in general and projects in particular
- Provide access in policies and procedures.
Education
DIPLOMA OF HIGHER EDUCATION - ENGINEERING COMPUTER
UNIVERSITY OF GEZIRA, WAD MEDANI
2010
BSC OF MATHEMATIC - undefined
OMDURMAN ISLAMIC UNIVERSITY
2008
Skills
- Quality Management
- Computer hardware, IBM,
- Technical documentation
- Network systems, ISO,
- Translating
- Conferences, ISO 9001,
- Transportation
- Consulting, Journalist, Trouble
- Shooting
- Consultant, Ledger,
- Troubleshooting
- Contracts, Legal, Typing
- Controller, Letters, Written
- Credit, Managing, Annual
- Reports
- Databases, Office
- Database analysis, Network
- Installation
- Database development,
- Network
- Document management, News
- Releases
- Attention to detail
- Powerful negotiator
- Communication skills
- Problem solving
- Team management
- Clients, Access
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Software
Oracle
Accomplishments
- Used Microsoft Excel to develop inventory tracking spreadsheets.
Timeline
SENIOR DOCUMENT CONTROLLER
ARCADIS CONSULTING MIDDLE EAST LTD
01.2012 - Current
SENIOR DOCUMENT CONTROLLER
TRANSPORTATION
01.2009 - 01.2011
Consultant
06.2005 - 01.2008
DIPLOMA OF HIGHER EDUCATION - ENGINEERING COMPUTER
UNIVERSITY OF GEZIRA, WAD MEDANI
BSC OF MATHEMATIC - undefined
OMDURMAN ISLAMIC UNIVERSITY
DOCUMENT CONTROLLER
CLERK/SECRETARY BENEVOLENCE FOUNDATION
PC Zone Engineering
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