Mohammed Safwan

Financial reporting and Internal controls :

• Preparation and Presentation of Monthly Management Report.
• Monthly finalization of Trail balance and preparation of individuals and group financials.
• Responsible for financial reporting in accordance with IFRS.
• Participating in budget preparations and forecasted income statement. Responsible for preparing cash flow and variance analysis.
• Responsible for centralized banking functionalities for the company. (2B authorization level)
• Responsible for centralized treasury management for the company.
• Ensure Balance sheet reconciliations and maintain balance items schedule.
• Preparation of audit work as outlined in procedures. Ensure annual audit is managed within agreed deadlines.
• Preparation of VAT filing and submission within FTA deadlines.
• Preparation of AD-HOC reports for GM, Regional Finance Manager and Group CFO as requested.
• Working with the management to ensure improvements in internal processes, procedures and controls.

Accounting Operations - AR and AP Management :

• Full control over AR and AP management.
• Monitoring AR collections and send weekly, monthly reports for management meetings and analyze the progress of collections and discussing the best course of action to be taken for overdue accounts.
• Monitoring AP accounts and resolve disputes if any.
• Managed a team of AR and AP officers. Provided mentorship, support and team management to keep staff suitably trained and competent.
• Driving the team to comply with the monthly closing dates.
• Ensuring monthly reconciliation of intercompany balances and corporate charges allocation.
• Approve vouchers and journal entries in ERP and payments within bank.

HR and Administration:

• Payroll processing and disbursement through WPS.
• Co -Ordination with PRO with regards to visa processing, renewal and cancellation of visa of employees.
• Maintaining and submitting documents as per compliance requirement of DMCC,FTA, banks and other private and government bodies.
• Responsible for renewal of Trade licenses and Group Insurance policies.

• Supervise and co-ordinate with the account division; Ensure that all accounts responsibilities are handled efficiently and effectively
• Preparation of financial accounts up to finalization
• Perform full set of accounts, P&L & B/S and ensure timely closing of accounts
• Responsible for day to days accounts operations -AP, AR, and GL
• Key liaison with External, Internal Auditors and bankers for any queries and requirements
• Assist Finance manager in preparing budgets and difference management reports, Accounts receivable management (Full control over AR management process)
• Cash and banking management; Cash & credit collections, deposits and multiple bank reconciliations
• Accounts payable management (Negotiated with various vendors responsible for all aspects of payable)
• Payroll management - staff and workers salary preparation and disbursement through WPS
• Custodian of Petty cash
• Prepare Ageing report & Maintain list of Accounts receivable and Accounts Payable
• Handling Airway bill stock and issue airway bill as per branch manager approval
• Claiming the Petty Cash Amount from HQ with the proper supporting approved by branch manager
• Reconciliation of bank statement, Cash in hand and inter-company accounts
• Prepare and send daily cash collection report to the management
• Issuing Credit notes and Debit notes
• Invoicing for Sea Freight division & GSA Airlines (Kenya Airway, Air Malawi, Rwanda Air, Indigo and Malaysian Airlines) as well as invoicing for Non-GSA Airlines on daily basis
• Verification and allocating costing for Vendor and supplier payments, Prepare Purchase invoices accordingly and Process Payments
• Responsible for establishing customer relationships and coordinating and actioning customer queries
• Compute taxes and prepare tax returns
• Preparation of weekly Sales and Job reports for DAFZA Branch
• Preparation of cargo sales report and allocating costing for GSA and Non-GSA Airlines
• Preparation of Cost Benefit Analysis report if any cost needs management approval
• Admin work like maintaining Branch Vehicles insurance and service records
• Maintaining Overtime sheet for warehouse staff and release overtime payment accordingly.

Accounts Receivable Accountant :

• Processing and recording incoming payments from customers.
• Reconciling accounts receivable ledger to ensure accuracy.
• Generating invoices and statements for customers.
• Following up on overdue payments and communicating with customers regarding payment status.
• Resolving any discrepancies or issues related to accounts receivable.
• Maintaining accurate records of all transactions and interactions with customers.
• Collaborating with other departments to ensure smooth financial operations.
• Providing reports and analysis on accounts receivable to management as needed.