MOHAMMED A K SHUBIER

Led and guided administrative staff, fostering culture of continuous improvement.

• Coordinated hiring, recruitment and training strategies to build successful administrative team.
• Oversaw facility maintenance and allocated needed resources to meet standards.
• Managed and resolved employee queries and concerns to create positive workplace culture.
• Maintained smooth-running business operations by delegating priorities to staff abilities.
• Controlled resources by department or project and tracked use in ERP.
• Organised financial and operational data to help with yearly budgeting and planning.
• Directed operations for accounts, reconciliations and payroll.
• Investigated issues affecting group operations, prepared reports and helped correct problems.
• Led and managed administrative staff to maintain smooth daily operations.
• Established clear budgets and cost controls strategies to meet objectives.
• Developed organisational policies for administrative oversight and internal controls.
• Analysed and resolved complex resource management issues for optimised scheduling.
• Controlled, monitored and documented administrative processes and procedures.
• Translated senior management directives into actionable front-line policies and implemented changes with staff.
• Oversaw daily operations to achieve high productivity levels.
• Managed on-site evaluations, internal audits.
• Analysed reporting to reconcile transactions, accounts and ledgers.
• Engaged with stakeholders to build relationships and brand awareness.
• Processed invoices and payment runs with complete accuracy.
• Support the development and implementation of HR initiatives and systems (HRMS).
• Maintain employee records according to policy and legal requirements.
• Review employment and working conditions to ensure legal compliance.
• Provide HR support and advice to employees and line managers, explaining policies and procedures in a timely and effective manner.
• Enter data into the HR system so that accurate records are maintained.
• Provide data for and prepare management information reports.
• Administer the probationary review periods.
• Arrange yearly air tickets/encashment for staff as applicable

Payroll:

• Liaise with Accounts department for the monthly payroll (monthly salaries, EOS, etc....).
• Approval of leaves, absences, staff induction, etc. in HRMS system.

Policies and Procedures:

• Assist in performance management processes.
• Support the management of disciplinary and grievance issues.
• Policy formulation for a wide span of human resources related issues including, job evaluation, compensation and benefits, performance management, recruitment, career and staff development.

Recruitment:

• Actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process.
• Create and implement effective onboarding plans.
• Work closely with the PRO and government officials to get employee/ family visas etc.
• Liaising with recruitment companies to fill vacancies within the specified timeframe.
• Liaising with the designated outsourcing company.
• Preparation of Employment offers.

Public Relations:

• Organize periodic procedures for the issuance and/or renewal of the licenses.
• Preparation & submission of documentation required for obtaining MOI & MOHRE establishment, civil defence registration & certification.
• Procedures for establishing new Branches for the company.
• Processes of registration in municipalities & obtaining all certificates & approvals.
• Processing company documentation for classification.
• Preparation & submission of documentation for Visa application process.
• Preparation & submission of documentation required obtain trade license.
• Submit & collect all necessary documentation required for Employee's official documents.
• Develop & preparation of all documentation required for employee's medical tests, emirates ID etc...
• Act as an official representative of the Company at locations such as Police station, Courts, Notary Public, Airports, Embassies, Ministries/Municipalities & others governmental departments.
• Preparation & submission of documentation required by the Ministry of Economy for the purpose of trademark and all other certificates.
• Maintain strict confidentiality and ensure PR works are of highest level.
• Implement plans for updating or creating new policies based on new local law changes/requirements.
• Establish procedures and processes in relation to corporate Human Resources functions.
• Participate with Internal Auditors regularly to provide documentation for audits reports.
• Handle all leave of absence administration to include, workers compensation and the salary continuation program to ensure compliance while partnering with department managers to address attendance and staffing concerns.
• Coach department managers on personnel changes, including creation or change of potion descriptions.
• Understanding and keeping informed of significant legal changes affecting the business.
• Communicate salary recommendations to departments based on compensation analysis.
• Develop, manage and deliver support for all Team Members regarding company HR policies, procedures benefits and various HR programs and initiatives.
• Analyze internal processes, recommend and implement procedure or policy changes to improve operations.
• Maintain the legal documents register and original documents list for company legal entity documents, trademarks, franchise agreements, powers of Attorney Schedule and intercompany agreements.
• Ensure legal compliance and policy adherence, this will include managing internal audits, eligibility HRIS data entry, workers compensation and absence management to minimize potential costs and ensure compliance with company policies and laws relative to accurate record keeping and processes.

Legal Matters:

• Managing Legal Documentation & dealing with Government entities and preparing report drafting legal Correspondence with legal translation.
• Processing company documentation for issuing MOA & POA from Notary Public.
• Translation of Arabic to English and vice versa for legal documents.
• Submission & coordination with lawyers pertaining any financial cases, labour cases & any other cases.
• Follow up with courts & police stations for any cases/claims towards the company.
• Attend all meetings & coordination for Experts arbitration sessions.

• Coordinated project meetings, documenting key action items and decisions.
• Investigated issues affecting group operations, prepared reports and helped correct problems.
• Analysed project performance metrics to make continuous improvements.
• Monitored health and safety measures for guaranteed compliance.
• Monitored processes and proposed recommendations for improvements.
• Demonstrated resilience and composure under pressure for successful project outcomes.
• Facilitated constructive communication between stakeholders for project clarity and alignment.
• Answered phone calls and responded to emails from clients.
• Assist management on all legal aspects concerning company affairs.
• Advise management on stand to be taken after investigating facts and laws of cases to determine causes of action to be taken to assist the company.
• Identify, develop and maintain all legal documents and agreements to provide the management with the required information to ensure the company's interests are protected.
• Assist company lawyers with the preparation of cases documents & ensure compliance with UAE Federal/Local regulations to allow the company to legally and securely conduct our business activities.
• Review customer contracts to ensure compliance with legal requirements and support company business strategy.
• Draft contract amendments and alternative clauses where necessary.
• Prepare brief for lawyers especially during deal closings /mergers and acquisitions, prepare closing binders and document sets for distribution to the required members of management.
• Identify and recommend legal firms; check their fees; approve their invoices to ensure a cost-effective service is provided to the company.
• Corporate Governance: Handling all license & Commercial Register renewals for all company branches.
• Managing Key Projects documentation & all authorities communication and approvals.
• Maintain an audit file for each contract which will include original contracts, all correspondences.
• Reviewing certificates and correspondence received from third parties.
• Preparing first drafts of legal documents (e.g. deeds, contracts, balance of powers etc....).
• Analyzing, researching and summarizing legal information.
• Keeping up to date with changing legislation.
• Ensure that contractor is in-compliance with legal requirements, owner specifications and government regulations.