Muhammad Rizwan
Abu Dhabi,Abu Dhabi
Summary
Dedicated professional with strong independent work ethic and exceptional organizational skills. Committed to service excellence and integrity in all tasks. Proven communication proficiency and analytical problem-solving abilities. Quick learner focused on continuous improvement and skill enhancement.
Overview
18
18
years of professional experience
8
8
Certification
Work history
Executive Secretary / Sr. Administration Officer
National Marine Dredging Company (Formerly NPCC)
11.2023 - 09.2025
- Coordinated executive agenda for Vice President of Onshore Projects, managing appointments and meetings.
- Facilitated management and steering committee meetings, including conferences.
- Uploaded outgoing letters in ACONEX while maintaining precise records.
- Applying Optima/LOA for using ADNOC new system Fieldglass (SAP- Ariba)
- Distributed incoming and outgoing correspondence to relevant teams efficiently.
- Managed mobilization for JV staff (NPCC/Saipem) to GOP/DC4-6, overseeing documentation and logistics.
- Reviewed documents for VP-OP signature to ensure regulatory compliance.
- Prepared employment requisitions for PMT mobilization and departmental organisation charts with VISIO.
- Oversaw office space management and supply provisions, delivering comprehensive administrative support.
Executive Secretary / Administration Officer
National Petroleum Construction Company (NPCC)
09.2021 - 10.2023
- Managed executive's agenda, coordinating appointments and meetings efficiently.
- Organised business travel arrangements, including tickets, hotels, and transport.
- Screened and redirected incoming calls to appropriate contacts.
- Compiled and formatted reports, ensuring accuracy and coherence.
- Prepared employment requisitions for project mobilisations.
- Created organisation charts using VISO software.
- Reviewed outgoing correspondence requiring Vice President's signature for compliance.
- Coordinated logistics for security passes, safety training, and flight bookings to Zirku Island.
Project Administrator / Site Supervisor
National Petroleum Construction Company (NPCC)
11.2017 - 08.2021
- Direct reporting to Senior Project Director
- Handling all temporary gate passes for NPCC, Contractors and Subcontractors personnel to access Safaniya site.
- Handling all Material gate passes for Contractors and Subcontractors.
- Controlling transport movement inside/outside for various activities.
- Preparing Daily Manpower Roster / MOM for Client Submission.
- Arranging temporary Aramco ID for NPCC & Subcontractors personnel.
- Coordination with NPCC / Subcontractor’s personnel and Vendors (Going/Incoming) offshore.
- Accommodation & Transport arrangement for offshore / vendors and NPCC / Subcontractor personnel (Safaniya & Tanajib).
- Arranging chopper bookings for NPCC personnel and vendors for travelling offshore.
- Handling & controlling all offshore material from / to various vessels / barges.
- Coordination & arrangement of Pantry & office supplies for Client and NPCC offices (Safaniya & Tanajib).
- Arranging Coast Guard and ISF passes for NPCC/ Subcontractors and vendors for travelling offshore by crew boat.
- Provide full administrative support in any emergencies (Onshore/Offshore).
Project Secretary / Project Administrator
National Petroleum Construction Company (NPCC)
10.2015 - 10.2017
- Direct reporting to Project Director
- Scheduled project meetings and conference rooms and arranging refreshments.
- Coordinate travel arrangements to Saudi/Bahrain. (Tickets, transportation, accommodation)
- Issuing travel authorizations and preparation of Saudi visa arrangements.
- Arranging temporary gate access for the client and subcontractors/vendors.
- Arranging transportation inside/outside for various activities.
- Handling the pantry & office supplies for NPCC & client staff and providing the full secretarial/administrative support.
- Administered all incoming calls and ensured phone calls are redirected accordingly.
- Preparing timesheets for NPCC/Hired staff and prioritizing all incoming and outgoing correspondence, emails and maintained project files.
- Typed memos and various reports, minutes and agenda for the client and subcontractors.
- Drafting and submission of letters to Client and Subcontractors.
- Performed other general secretarial/administrative duties as required by the project.
- Prepare Job Instruction, Store demand issue voucher, Purchase Requisition & Service Requisition through PROMAT / MMS.
- Reviewed outgoing documents and correspondence requiring a PD signature.
Senior Clerk
National Petroleum Construction Company (NPCC)
07.2011 - 09.2015
- Direct reporting to Project Manager
- Upload/download documents from Vendors FTP Site and distribute the same to all discipline Engineers.
- Update on weekly basis Material / Equipment Purchase Requisition status and submit the same to PMT.
- Implementation of Sub-contract Document Procedure to the Company inter-departments, and other involved parties in the project
- Co-ordinates with Client, Vendor & Subcontractors, inter department.
- Monitor document/drawing and Engineering Queries with Project Engineers.
- Support PMT by accomplishing various activities, which includes supervision of document distribution and filing for proper and efficient documentation control.
- Supervision for final documentation and preparing index and tracking system and submit to client for approval. Incorporate client comments on the final documents and resubmit.
- Establish and maintain electronic records management system for all incoming and outgoing correspondences.
Assistant Accountant
Northern Calcium Industry Private Limited (NCIPL), Pakistan
01.2008 - 02.2011
- Direct reporting to Senior Accountant
- Reconcile invoices and identify discrepancies.
- Create and update expense reports.
- Process reimbursement forms.
- Prepare bank deposits.
- Enter financial transactions into internal databases.
- Check spreadsheets for accuracy.
- Maintain digital and physical financial records.
- Issue invoices to customers and external partners, as needed.
- Review and file payroll documents.
- Participate in quarterly and annual audits.
Education
B.COM - Bachelor of Commerce
Punjab University Lahore
Higher Secondary School Certificate - H.S.S.E
Board of Intermediate & Secondary Education Lahore
Secondary School Certificate - S.S.C in Science
Board of Intermediate & Secondary Education Lahore
Skills
- Integrity and dedication
- Independent work ethic
- Organizational skills
- Communication proficiency
- Analytical and problem-solving abilities
- Commitment to service excellence
- Quick learner
Certification
- Certification Course on Peach Tree (Accounting Related) – Brain Computer institute
- Certification Course on Auto Cad (2D, 3D) – AUSPAK Computer institute
- Certification Course on IT Basic – AUSPAK Computer Institute
- Certification of Skill Development (Spoken English) – Lingua Speak
- Certification of MS, Windows – Government of Pakistan
- Certification of Typing master – Government of Pakistan
- Certificate of Participation Webinar – Work Life Balance
- Certification of In-house Applications – VBC/NDMS, NEAS, Promat & MMS
Languages
English
Proficient (C2)
Urdu
Proficient (C2)
Timeline
Executive Secretary / Sr. Administration Officer
National Marine Dredging Company (Formerly NPCC)
11.2023 - 09.2025
Executive Secretary / Administration Officer
National Petroleum Construction Company (NPCC)
09.2021 - 10.2023
Project Administrator / Site Supervisor
National Petroleum Construction Company (NPCC)
11.2017 - 08.2021
Project Secretary / Project Administrator
National Petroleum Construction Company (NPCC)
10.2015 - 10.2017
Senior Clerk
National Petroleum Construction Company (NPCC)
07.2011 - 09.2015
Assistant Accountant
Northern Calcium Industry Private Limited (NCIPL), Pakistan
01.2008 - 02.2011
Higher Secondary School Certificate - H.S.S.E
Board of Intermediate & Secondary Education Lahore
Secondary School Certificate - S.S.C in Science
Board of Intermediate & Secondary Education Lahore
B.COM - Bachelor of Commerce
Punjab University Lahore
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