Muhammad Nomaan Khan

Working as “Section Head Site Support Maintenance Services” in an integrated unit named RSI (Ruwais Site integration) under the sponsorship of ADNOC Refining Ruwais. Responsible for maintenance activities which incldes Civil Maintenance, Scaffolding painting insulation, Ultra High Pressure Water Jetting, Vacuuming and Chunk Cutting activities to achieve high performance and effective resource utilization among the participating companies, ADNOC Refining, ADNOC Fertilizers and Borouge.

KEY ACCOUNTABILITIES

• Lead and develop a team of Engineers/Supervisors along with contractor’s personnel to provide Civil Maintenance support , Scaffolding , Insulation , painting , Ultra High pressure Water Jetting , Vacuuming , Chunk Cutting Services to the participating Companies.
• Review of safe Working methodologies and plans along with team.
• Ensure compliance with respective OPCOs HSE procedures i.e. Permit To Work, Method Statements, Task Risk Assessment.
• Manage the overall compliance of applicable documents and procedures relevant to CMS and procedures of participating OPCOs.
• Provide inputs to develop contracting strategies to minimize wastage and maximize the opportunity by combining requirements suitable to participating Companies.
• Organize and co-ordinate pre-award and post-award activities related to assigned section for short term and long term contracts to mobilize the contractor’s resources in a timely manner and fit for the business purposes.
• Identify short & long-term budgetary requirements to operate maintenance services activities smoothly in line with the requirements of participating OPCOs. Provide budgetary inputs related to the section.
• Review & preparation of capital and operating budgets by identifying specific items to be included in budget submission. Technical review of bids related to direct capital and operating budget purchase requisitions relevant to the site services activities.
• · Provide technical solutions to trouble shoot problems in equipment and site activities related to Civil Maintenance support , Scaffolding , Insulation , painting , Ultra High pressure Water Jetting , Vacuuming , Chunk Cutting Services , Heavy Lifting and Heavy equipment maintenance.
• Ensure the certifications related to Ultra High Pressure Water Jetting, Chunk cutting and Scaffolding Services as well as in line with applicable guidelines and procedures.
• Ensures compliance of applicable documents and procedures relevant to Site support, maintenance activities.
• Participate in pre-award and post-award bidding process for contract requisitions including but not limited to preparation of scope of work, estimated BOQs, technical evaluations and post award contract administration.
• Involve in the endorsement of time sheets & invoices related to Services of Civil Maintenance support, Scaffolding, Insulation, refractories, painting, Ultra- High pressure Water Jetting, Vacuuming, Chunk Cutting Services.

Worked as “Superintendent Maintenance Services” in Abu Dhabi Polymer Company known as Borouge (www.borouge.com) Abu Dhabi - UAE, owned jointly by Abu Dhabi National Oil Company (ADNOC) and Borealis of Austria. Job responsibilities involved Identifying & arranging maintenance works beyond in-house resources and need to be contracted out. Co-ordinates with concerned discipline engineers to prepare detailed specifications, scope of work, pricing templates for further procurement and tendering process.

Job Specific Accountabilities

• Responsible to manage administrate and control the Post award maintenance contracts activities like Time Sheet management, Invoice verification, Procurement of materials , change order procedures , Contract financial status review and control , Contractor’s monthly progress activities reviews.
• To administer and control all outsourced services, manpower, and equipment related to all maintenance activities.
• Preparation of acquisition /interface strategy, budgetary requirements and investment plan for future contract requirements.
• Responsible for full contract cycle management i.e. Preparation of Scope of work, initiation of Contract request, invitation to bid, technical/commercial evaluation, Clarification on bid, Site visits, coordination with procurement till Award of contract.
• To prepare and issue minor services orders for vendor consultancy and troubleshooting services.
• Coordinate alignment with the PMT (Project management team) on project control administration needs, objectives and requirements.
• Involves in overall management ,administration and control of all contractors at site, which includes work follow – up, maintaining records of performance for recording Key Performance Indices KPI’s), back-up documents for invoicing, personnel attendance and equipment availability etc. Participates in arranging/conducting site visits of contractors and ensuring correctness of invoices / supporting documents.
• Contributes in preparation of budgetary estimates of contracted out services for input to annual budgets, controlling and monitoring contract expenditures and provides information on actual costs versus budgets for management review. Suggests cost control measures.
• Administrates, coordinates and ensures the engineering changes control process, which includes liaison with engineering consultant, End users, Drawings review process, Finalization of bill of material.
• Assists in identifying Project works i.e. Feasibility Study, FEED, EPC etc. services suitable for contracting out and in preparation of detailed technical specifications and scope of work thereof. Managing the preparation of budgetary estimates for contract works, monitoring contract costs, evaluating contractor performance and periodic reporting. Participates in work directions to assigned outsourced manpower in carrying out project works. Assists in implementation of Company’s HSE rules & procedures for consultants/contractors.
• Assists in the development and implementation of contingency plans to mitigate issues that may have a negative impact on the contracts deliverables.
• ACHIEVEMENTS :-
• Established all long term maintenance support services contracts during years 2011-2013 e.g. Supply Manpower, Scaffolding/Insulation/Painting, Facilities/HVAC Operation & Maintenance, Workshops and Heavy Equipment Operation & Maintenance worth USD 160Million approx.
• Initiated Master Service Agreements for maintenance of Capital Equipment i.e. Extruder Packages, Compressor & Turbine assemblies and other critical E&I packages.
• Formulated various Long Term Service Agreements (LTSA) covering all disciplines E&I/Mechanical/Operation/Lab on call-out basis for on/off Site support services e.g. mechanical seals repair, online leak repair for metallic/nonmetallic piping systems and vendor support for DCS/ESD systems.
• Executed overall contracting & procurement activities for two (2) major Turnaround (TA) cycles during years 2012/2013 and 2016/2017 which includes 2 major contract packages Static & Rotating equipment maintenance services and 65 other service contracts for vendors/OEM consultancy and various Electrical & Instrumentation (E&I) jobs, total worth of one (1) TA cycle is approx. USD 50Million.
• Designated as Borouge’s category management focal for providing input on resource/quantity estimation, historical spent data analysis, market intelligence and preparing category profile to establish Frame Contracts for all ADNOC onshore/offshore operating companies, categories included HVAC Operation & Maintenance, Civil Maintenance, Scaffolding/Insulation/Painting and Supply Manpower

Worked as Services Team Leader to supervise all execution and contracting activities performed by Borouge direct Hire employees and team of contractors. Job responsibilities included

Job Specific Accountabilities

• To establish an Interface Contracting Strategy, detail Acquisition Plan, and contract’s budget concerning Borouge 1, 2 and 3 baseline contracts requirement in view of the corporate core competence future development and planned availability of internal resources.
• To lead a team of five (5) Contract Engineers, two (2) Contract Supervisors, Contractor Safety Coordinator and Document Controller to provide support on various pre-contract activities like: coordination with user department in preparation of contract request, detailed scope of work, specification, drawings, pricing templates, technical evaluation criteria, special conditions, etc, as a complete tender documents package for Purchasing Dept to initiate the tendering stage
• To ensure accuracy and adequacy of the contract and its integral documents (i.e. Scope of Work, Pricing Template, BOQs, Specifications, and any Special Conditions).
• To manage proper control of contract validity and initiate renewal/extension process on expiring contracts; as well as spent contract’s budget.
• To manage efficient retention of records of contract’s database, correspondence, minutes of meetings, general and site instructions, and monthly performance reports.
• To manage and provide guidance in processing new contract requests, new variations, addendum, extension of time, etc., in accordance with prevailing corporate policy and procedures
• To lead discussions related to the contract claims and disputes and recommend desired course of action to Services Department Manager
• To provide guidance on legal; technical; and commercial bid package development ready for tendering
• To manage invoice verification & approval system, records of retention monies, warranties and ensures timely issuance of completion certificates
• To provide guidance on Site Service Order request initiation and issuance similar to Contract Request
• To lead workout on any requested outsourced services to determine if the requested services can be synergized with in-house resources whilst establishing priorities to minimize business interruptions
• To provide feedback to Procurement Department on contractor’s performance, coordinate pre-qualification exercises and contract close-out reports
• To provide post award contract administration support to all baseline and regular contracts, and service orders in terms of contractual correspondences, site instructions, cost monitoring, clarification of “gray areas” scope of work deliverables, and maintaining lessons learnt for future scope improvement
• To ensure completed services/work is in compliant with contract scope of work deliverables, agreed work methods, quality and specifications, contract’s terms and conditions, and company’s HSE and HR policies and procedures

Job Specific Accountabilities

• Responsible to lead and coordinate the development, implementation and execution of the maintenance related contract strategies, which includes pre-tender, pre-award and post-award activities.
• Identify and develop acquisitions plan including tender planning/scheduling requirements to ensure critical path tender and award milestone activities are achieved.
• Work in a Team to develop and carry out Pre-qualification and feasibility exercises and provide advice and recommendations to the end users.
• Responsible for developing and/or reviewing technical Scope of Work, Contractor’s performance indicators, HSE requirements, quality & compliances, Compensation models, risk mitigation methods, as well as technical and commercial evaluation criteria/methodology for various services requirements.
• Recommends specific Terms Conditions for special customized Contracts.
• Manages & Coordinates the administration of tenders/contracts and works with procurement, finance, legal and other necessary function like operations within the organization.
• Develop, leads and coordinates tender presentations to the management (various level of Tender Review committee).
• Prepares scope of work / services together with all applicable work and HSE related procedures, forwards the same after internal approval to Procurement Division and co-ordinates until the award of the contracts. Participates in the technical evaluation of bids.

Project Engineer At BOROUGE ( DESCON ENGINEERING 2001 ~2003)

• Carried out the Fabrication, Welding, installation of plant, machinery & operational spares for Abu Dhabi Polymer Company
• Involved in the commissioning of the Borouge Plant and provided all necessary supports like Fabrication/Welding , pressure water jetting etc

Project Engineer At ASAB GAS DEVELOPMENT FIELDS ( DESCON ENGINEERING 1998 ~2001)

• Worked as a project Engineer at ASAB GAS FILED PLANT through Descon during 1998~2001
• Carried out the Full Mechanical packages including Fabrication& Welding of Piping , Installation of Piping & Equipments

• Participated in the procurement and contracting activities for Various Projects of Descon at HEAD OFFICE during Year 1995 ~1998.
• Preparation of Material Strategy for New upcoming projects
• Sourcing of New Vendors and involved in prequalification