Mumthaz Hassan

• Responsible for all orders placed with Asian, European and US suppliers, closely monitor outstanding orders and ensure prompt deliveries.

• Analyze Client’s requirements and offer competitive alternative materials if necessary.

• Assessing the required resources as per client’s requirements.

• Monitor costs and revise post tender offers through SAP.

• Prepare submittals as requested by the client; also prepare Pre-Qualification documents in general. Scheduling deliveries of materials, controlling of files.

• Stay up-to-date with latest sales trends and best practices .

• Receive, examine and process departmental requisitions.

• Plan, implement and manage sales educational workshops.

• Identify bottlenecks in the sales process. Suggest solutions in a timely manner.

• Evaluate strengths and weaknesses to identify training needs

• Oversee sales training material and suggest improvements

• Check and process quotations from the Suppliers.

• Prepare purchase orders for both local and import suppliers.

• Communicate with the suppliers regarding Supplier’s confirmation, minimum order quantities, changes, delivery date, status of orders, shipping documents, etc. • Monitor status of enquiries, orders and deliveries to meet client’s expectation Performing other duties and assisting Supervisors whenever required.

• Responsible for preparing preliminary BOQ and other duties as requested by the Senior Quantity Surveyor. Process Sales Orders and Customer’s inquiries.

• Follows up with the vendors for readiness of shipment, shipping documents and hand over to clearing agents for further processing

• Arranging dispatch of materials through Air, Sea, Land and Courier.

• Arranging Insurance coverage for all consignments through Air & Sea.

• Arranging Courier documents and Courier shipment charges.

• Coordinates with courier companies for picking up small shipments from the vendors, follow up with Courier Company for AWB, track and update the status, and maintaining records of courier shipments.

• Prepares inbound for all the incoming shipments and updates as and when it is necessary through SAP.

• Follows up with the nominated shipping companies for shipment status to update the sales team.

• Familiarizes with relevant SOP, company policies, QHSE standards and manuals and adheres to it.

• Arrange Transport Vehicle for all the shipments clearing from Seaport/Airport as well as local as and when it is required, must be checked with warehouse vehicle availability before sourcing from outside.

• Validating the freight forwards bills and posting for payment.

• Arranging Customs Duty for the Courier Companies those who don’t have account with our Company.

• Preparing Shipping Guarantee for Original LC documents from bank, if it delays.

• Preparing Delivery Order (DO) letter to freight forwarders in order to release the Original DO prior to Shipment collection.

• Invoice preparation for Return and Faulty replacements to suppliers and sending it to them and keeping a track on them.

• Calculating perks & Allowances. Bank Audit & Other Statutory Audits.

• Responsible for updating accounts record, book keeping.

• Maintain General Ledger and petty cash book.

• Prepare the production’s accounts and process payments.

• Finalization of Profit and Loss A/c & Balance Sheet as per the Accounting Standards to client. Designing internal control system and quality audit checks for various accounts.

• Interacting with bankers for routine banking transactions.

• Preparing invoices and follows up with client for payment receipt.

Formulating MIS reports, Bank Reconciliation Statements, Cash Flow Statements and other reports to provide feedback to the management on fund management, profitability to Client