Mustafa Elawad

- Supplier sourcing and coordination
- Negotiate terms and pricing with suppliers to optimize cost-effectiveness.
- Develop detailed technical proposals outlining event requirements and specifications.
- Prepare financial proposals detailing budget allocations and expenditures.
- Customize proposals to align with client preferences and project objectives.
- Oversee the finalization of artwork for promotional materials and event branding.
- Coordinate all aspects of event production, including logistics, setup, and execution.
- Conduct thorough site visits to evaluate potential event venues.
- Oversee venue setup and ensure compliance with safety regulations and client requirements.
- Facilitate the acquisition of necessary permits for event setup and operation
- Act as the primary point of contact for clients, addressing inquiries and providing updates.
- Proactively identify opportunities to enhance the client experience and exceed expectations.
- Coordinate the production of event collaterals such as brochures, signage..ect
- Direct and manage event proceedings / show calling

· Conceptualized and developed technical and financial proposals from inception to completion, ensuring alignment with client objectives and budgetary considerations.

· Meticulously proofread legal documents to maintain accuracy and compliance with regulatory standards.

· Conducted comprehensive financial analyses to optimize budget allocation and maximize cost-effectiveness.

· Orchestrated diverse events, including high-profile conferences, seminars, product launches, and social gatherings.

· Managed end-to-end event logistics, from venue selection and catering to transportation, ensuring seamless operations.

· Proficiently handled event budgets, maximizing cost-effectiveness while delivering exceptional experiences.

· Developed meticulous event timelines to ensure smooth execution, coordinating with all stakeholders.

· Skillfully negotiated contracts with vendors, maintaining quality while adhering to budgetary constraints.

· Provided hands-on oversight during event setup, registration, and on-site coordination.

· Conducted thorough post-event evaluations, implementing improvements for future endeavors.

· Delivered exemplary client servicing and adeptly managed relationships with suppliers, staff, and volunteers.

· Cultivated a robust network of industry contacts and stayed updated on emerging trends and best practices.

- Develop and maintain relationships with B2B clients interested in F1 events

- Customize paddock experiences for clients based on their preferences and needs

- Coordinate logistics and ensure seamless execution of paddock experiences

- Provide detailed information and assistance to clients regarding booking options

Attracted new schools, colleges and companies and through excellent word-of-mouth event marketing.
Maintained accurate records of all absences, Inspected facility daily for overall cleanliness and to check supply quantities for reordering and restocking. managing food and retail vendors.

Notable Event worked on:
Abu Dhabi Science Festival
Hay Festival