Myla Capistrano

Finance functions

• Prepares profit and loss and balance sheet for company
• Handles vat reporting for UAE office and Netherlands
• Handles bank transactions for 5 different country
• Handles petty cash fund
• Prepares bank reconciliation for 5 different country with euro , cny, gbp, aed, hkd and usd bank accounts
• Prepares sales projections
• Prepares expenses on bi-monthly basis
• Handles bank inquiry in relation to fund transfers
• Prepares liquidity and cash flow report
• Check and adjust discrepancy in accounting books
• Handles administrative functions for Netherlands and UAE office.
• Streamlined month-end close process, reducing time spent on manual tasks and improving data accuracy.
• Negotiated favorable terms with vendors, resulting in significant cost savings for company.
• Monitored budget and revenue trends, compiling reports for company leadership to inform decision-making.
• Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
• Ensured compliance with local, state, federal tax regulations; timely filing of all required documents, mitigating potential penalties or fines.
• Reviewed documentation and identified financial discrepancies where applicable.
• Executed vendor setup and payment, administration of bank accounts and account reconciliations.
• Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
• Supported operations management, sales, and marketing efforts to increase revenue and overall financial health.
• Optimized cash flow with diligent monitoring of accounts receivable and payable.

HR and Administration functions

• Monitored labor laws and regulations compliance to protect employers from litigations and employees from discrimination and harassment.
• Handled on-boarding process for newly hired employees, which included distribution of all paperwork.
• Updated HR database with new employee information, changes in benefits, and other details.
• Improved office efficiency by effectively managing internal communications and correspondence.
• Provided guidance on employment law compliance, reducing risk of litigation and penalties for organization.
• Oversaw hiring, staffing, and labor law compliance.
• Ensured accurate record-keeping by conducting regular audits of personnel files and HR databases.
• Developed policies and procedures that align with company objectives and legal requirements.
• Prepared new hire letters, employee contracts, and corporate policies.
• Managed employee data and privacy to keep employee data confidential per organizational privacy policies.

• Directly reports to CEO in terms of financial status of company
• Handles Accounts Receivables/ Accounts Payables
• Monitor bank company accounts to ensure that there is enough funds for issued Cheque and expenses
• Monitors and ensure that receivables and payables are collected and paid on time
• Processed invoices and contacted appropriate parties for timely payment receipt.
• Handles petty cash of company
• Prepares VAT report to FTA
• Ensured compliance with local, state, federal tax regulations; timely filing of all required documents, mitigating potential penalties or fines.
• Established internal audit procedures to validate and improve accuracy of financial reporting.
• Improved financial forecasting accuracy, utilizing advanced analytical models.
• Prepares expenses to be settled on a monthly basis.

• Checks and review balance sheet, profit and loss, Journal entries
• Prepares demand letters to clients
• Prepares letter of credit
• Correspondences with bank relationship manager for maximizing usage of bank products and services.

• Oversees the overall operations in accounting department
• Created a cash flow for the top management that is easy to understand and it work effectively to their advantage
• Forecast of expenses and bank transaction was so easy to monitor due to the cash flow that I have created
• Head of implementation of focus ERP system that is now being use by the company
• Developed the format for invoices, receipt vouchers, cheques vouchers, petty cash, LPO's
• Intensive knowledge of bank reconciliation
• Processing of letter of credit/LC, foreign telegraphic transfers/fxtt
• Checks and monitors trial balance and make adjustment if necessary
• Checks and monitors accounts receivable
• Teaches the staff on what and how to adjust the said transactions if discrepancy is found
• Accounts payable checks and monitors a/p
• Ensures that payables on statement of account are accurate and correct
• Prepares costing file per project
• Prepares letter for follow up's of payment on project invoices
• Knowledge of preparation of payment certificate
• Checking supplier's invoice with corresponding delivery notes/GRN
• Checking of daily petty cash transaction
• Gives suggestions on how to develop the company's procedural approach to have a good and systematic workflow.
• Checks and approved payroll sheets of all employees.
• Custodian of company cheques and petty cash
• Handles bank transactions.

HR Functions

• Handles HR dept.
• Prepares letters, implement rules that were approved by top management
• Handled on-boarding process for newly hired employees, which included distribution of all paperwork.
• Handles and resolves employee matters
• Monitored labor laws and regulations compliance to protect employers from litigations and employees from discrimination and harassment.

• Keeps confidential records intact.

• Prepares and compute VAT amount and VAT template for bureau of Internal Revenue
• Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement and other reports
• Maintains accounting controls by preparing and recommending policies and procedures
• Guides accounting clerical staff by coordinating activities and answering questions
• Reconciles financial discrepancies by collecting and analyzing account information
• Encode transaction of purchases
• Maintains professional and technical knowledge by establishing personal networks and participating in professional societies
• Accomplishes result by performing duty and contributes to team effort by accomplishing related results needed.

• As Branch Cashier: Gives out cash to teller for client's withdrawals
• Ensures that tellers are tally on their cash boxes at end of day
• Overrides teller's transaction
• Attend to Client's inquiries and complaints
• Ensures that cash in vault is tally with bank's branch totals
• Market bank's products and services
• Supervises Tellers
• Prepares and load cash to Branch's ATM machine
• Fxtt-foreign telegraphic transfer
• As Marketing Officer: Market Bank's products and services
• Motivates staff in marketing
• Assists staff in client's Inquiry and ensures that clients are well attended to their banking needs
• Gives out client's information about where to invest their cash in bank products
• Signs in Manager's checks for clients request and other branch's expenses.