NANCY FUERZAS

Administrative Job Functions:

• Manage all incoming calls; taking messages, inquiries, re-direct calls to appropriate department or staff.
• Prioritize and categorize emails based on urgency and importance to optimize efficiency and productivity.
• Organize travels of Managing Director and legal consultants, complying Visa requirements, Flight, and Hotel accommodations within the assigned budgets.
• Access the government portal system for legal attestation and documentation processes, such as MOFA, DED, and Customs Authority.
• Process shipments of samples and documents adherence to the courier terms and policies.
• Created email notifications, invitation link for meetings via Zoom, Microsoft Teams, Cisco WebEx and other online meeting platforms.
• Maintain a well-organized general filing system and ensure its safekeeping and availability when needed.

Accounting Job Functions:

• Prepare the issuance of invoices accurately, review and rectify discrepancies, ensures that they are billed and collected in timely manner.
• Records all transactions to Tally Accounting Software (Invoice, Receipts, Payments, Journals, Input and Output VAT and other accounting transactions)
• Liaise with the Suppliers / Vendors accounts by reconciling statements and process the payments as per terms and conditions.
• Handling Petty Cash Fund and verifying payments and reimbursements, cheque issuance and online bank transfers.
• Prepares Daily Cash Position Report and Monthly Bank Reconciliations
• Review and upload monthly WPS of the employees through online banking facility.
• Safeguarded sensitive financial data in alignment with security protocols.

Job Functions:

• Performs daily accounting of all transactions such as bank / cash payments and receipts, journal vouchers, disbursements, etc.; Liaise directly with the bank for any related transactions of the operations.
• Issuance of invoices in regular basis, review account information, rectify discrepancies, and ensure that the accounts are properly billed and payments are collected in timely manner.
• Handling petty cash; accounts payable to all suppliers, reconcile their accounts and pay them in accordance with the agreed payment terms.
• Verifies supplier accounts by reconciling statements and related transactions.

Job Functions:

• Answers calls and handle clients' inquiries, re-direct calls as appropriate and take adequate messages when required.
• Assist the Operations Manager the schedule of meetings, follow-ups, reminders, and appointments.
• Obtain all invoices, ensuring all prices and quantities agree with purchase order amount.
• Prepares invoices for all services such as maintenance, office cleaning, contracting and technical services.

Job Functions:

• Manage all Queries, Stock Request, Stock Transfer, Stock Inventory, Purchase Order, and Bookings.
• Screen and re-direct calls as appropriate and take adequate messages if necessary.
• Disseminates memos, pricelist, purchase order, request, solicitations, and other important documents.
• Maintain a current and accurate filing system on Company Circulars and Memorandums.
• Checks all delivery of units from suppliers and other company transactions.
• In charge in daily transportation of company service vehicle to all branches.
• Prepare purchase order of appliances allocated to each branch.
• In charge in sub-dealer accounts, issues invoice and delivery receipts, record and receive payment.

Job Functions:

• Manage all calls and handle patient inquiries and reservations as well as walk-in patients.
• Register, take and record vital signs and personal details for new and regular patients
• Assigned to assist with two Doctors; specialised in Ear, Nose, Throat, and Internal Medicine / Neurologist respectively.
• Giving assistance to the patient upon Doctor's request.
• Maintain cleanliness, well sterilized and sanitized medical supplies