Nandkishor Sharma
Dubai,UAE
Summary
Dynamic Senior Administrative & Human Resource Executive with a proven track record in facility management, housekeeping, security operations, procurement, and travel management. Skilled in policy implementation, asset management, and proficient oversight of both international and domestic travel logistics, including visa processing. Recognized for ensuring streamlined administrative processes and cultivating secure, well-organized work environments. A results-oriented professional committed to driving operational excellence
Overview
10
10
years of professional experience
3
3
years of post-secondary education
1
1
Certification
Work History
Sr. Executive HR & Admin
ESMA Industrial Enterprises FZCO
Jebel Ali Dubai, UAE
01.2024 - Current
- Proficient in company formation and documentation, particularly adept in freezone procedures, and well-versed with www.dubaitrade.ae portal
- Efficiently manage day-to-day administrative tasks, including office supplies management, correspondence handling, and appointment coordination
- Contribute to the recruitment process by screening resumes, scheduling interviews, and conducting initial assessments
- Facilitate employee onboarding and offboarding procedures, encompassing orientation sessions and exit interviews
- Maintain employee records and ensure compliance with HR policies and procedures
- Organize company events, meetings, and training sessions to foster a cohesive work environment
- Support HR initiatives such as performance management, employee engagement, and benefits administration
- Assist in drafting HR-related documents such as offer letters, contracts, and policies
- Handle employee queries and concerns with confidentiality and professionalism
- Responsible for the efficient and effective functioning of HR roles within the assigned Directorate, serving as the main point of contact for employees regarding their employment and benefits.
Sr. Admin Executive
Sand Martin Consultants Pvt Ltd
12.2017 - 01.2024
- Successfully managed all administrative activities, including facility management, housekeeping, and security operations
- Implemented policies and procedures to streamline operations and ensure compliance
- Conducted procurement activities, ensuring timely and cost-effective acquisition of office supplies and equipment
- Oversaw the annual maintenance contracts (AMC) for office equipment, ensuring their optimal functionality
- Efficiently managed assets, including inventory tracking and maintenance records
- Led security operations, ensuring the safety and security of the workplace
- Managed travel arrangements for domestic and international trips, including visa processing
- Collaborated with various stakeholders to ensure smooth and hassle-free travel experiences for employees
- Handled travel-related documentation, such as passport renewals and visa applications
- New office setup and renovation
- Company's property management.
Admin Executive
Thomson Digital Unit of Thomson Press (From India Today Group)
12.2016 - 12.2017
- Managed cafeteria and pantry operations, including arranging grocery items, milk, vegetables, etc., for the manager's canteen on a daily basis
- Handled petty cash management for day-to-day expenses and coordinated with the accounts department for clearance of petty cash expenses
- Ensured availability of manpower for housekeepers, security guards, drivers, and office boys
- Provided briefings to security guards and drivers
- Oversaw housekeeping, security, civil maintenance of office equipment, premises, and vendor contracts and management
- Coordinated with seniors (ED's office, unit head, HR head, and account managers) during client visits, arranging hotels, pickups, and other requirements
- Verified and processed bills for miscellaneous expenditures, telephones, and vendors
- Ensured smooth bus/cab services for employees
- Managed the maintenance of company vehicles
- Coordinated with QA and NSEZ authority for conducting fire training and drills
- Ensured proper functioning of smoke detectors, heat detectors, and fire alarm systems
- Conducted monthly checks and arranged annual refilling/service of fire extinguishers
- Arranged diesel for generators after obtaining purchase requisition approval
- Processed AMC and SLA for service providers/vendors
- Checked and verified attendance and salary of casual employees
- Replenished first aid box supplies and provided medicine to employees when required
- Monitored incoming and outgoing materials, maintained records of returnable and non-returnable gate passes, and prepared monthly reports
- Maintained records of visitors and monitored CCTV/IP camera surveillance of TD-NSEZ premises
- Handled scrap disposal with proper approval
- Coordinated with tea vending machine vendors for premixes and maintenance
- Made arrangements for conferences, get-togethers, and cultural and sports activities
- Liaised with the purchase department, Thomson Press, vendors, and support
- Prepared purchase requests and documents for approvals/sanctions
- Handled liaisons with local authorities for travel arrangements, visas, hotel bookings, and ticket bookings.
Admin Officer
Weavetex Overseas
09.2014 - 12.2016
- Ensured general discipline at the security gate and addressed and resolved complaints in a timely manner, while also taking feedback from stakeholders
- Managed housekeeping, gardening, and security operations to maintain a clean and secure work environment
- Implemented fire and safety protocols and maintained audit documentation
- Handled transportation and employee cab management, including arranging flights, trains, and hotel bookings
- Managed petty cash and supervised mess/pantry/canteen operations
- Oversaw building and equipment management to ensure proper functioning and maintenance
- Managed gate pass systems and maintained effective vendor management, including vendor selection and negotiation for optimal prices
- Maintained wages register for contractual labor
- Handled scrap management
- Managed various communication channels, such as posts, faxes, telegrams, telephones, and Xerox services
- Coordinated guest house accommodations and hotel bookings
- Facilitated buyer visits (TESCO & TARGET) and implemented their policies
- Coordinated with the HR/Compliance team for regulatory compliance and liaised with local authorities
- Managed audits and handled various documentation related to standards like OHSAS, SA: 8000, ISO, and CT-PAT
- Undertook other general administrative tasks as required for an admin officer's role.
Education
Bachelor of Business Administration - Marketing & Management
Jiwaji University
India 07.2010 - 06.2013
Skills
Knowledge of UAE & Indian Labor Laws
Freezone & NSEZ Procedures Expertise
Multicultural Sensitivity
Language Skills: Hindi( Native) English ( Professional) Arabic ( Learning)
Microsoft Office Suite: Advance Excel, Power BI Dashboarding & Office 365 apps
Effective Communication
Organizational Skills
Problem-Solving Skills
Attention to Detail
Building
Record Keeping
Office Equipment Operation
Interpersonal Skills
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Accomplishments
- Awarded Certification for Science Quiz at all levels
- Received Certification for District-level Science Quiz with 2nd Rank
- Awarded Certification for School-level Science Quiz with 1st Rank
- Recognized for participation in Scout & Guide
- Awarded Certification for Computer course (RSCIT)
Custom
- Two months project with Perfect Software Solution division, Gwalior
- Completed 6-day training with Big Bazaar
- Completed 15-day training with HP Soft Skill
- Completed 20-day training under PSARA Act 2005 from OSSIM
- Received 7-day special training for Firefighting by Mr. CR Sharma, Retd. Insp. CISF Fire
Languages
Hindi
Native
English
Fluent
Arabic
Beginner
French
Elementary
Affiliations
- Riding a bike
Certification
- Advance Excel Certification from Ira Edutech
- Power BI Dashboarding From Ira Edu Tech
References
References available upon request.
Timeline
Sr. Executive HR & Admin
ESMA Industrial Enterprises FZCO
01.2024 - Current
Sr. Admin Executive
Sand Martin Consultants Pvt Ltd
12.2017 - 01.2024
Admin Executive
Thomson Digital Unit of Thomson Press (From India Today Group)
12.2016 - 12.2017
Admin Officer
Weavetex Overseas
09.2014 - 12.2016
Bachelor of Business Administration - Marketing & Management
Jiwaji University
07.2010 - 06.2013
- Advance Excel Certification from Ira Edutech
- Power BI Dashboarding From Ira Edu Tech
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