Skills
Work History
Education
Overview
Summary
Languages
Generic

Anna Charles

Abu Dhabi

Skills

  • Floating RFP coordination
  • Purchase Orders and Invoice processing
  • Contracts Management
  • Vendor Management
  • Third Party Risk Management
  • Business Continuity
  • Insurance Policies renewals
  • CBUAE regulations on outsourcing
  • Record keeping & tracking
  • MS Office
  • Document Management
  • Risk Control Self Assessment of Procurement
  • Fraud Risk Management of Procurement
  • Business impact analysis & BCP testing
  • Policy and process documentation
  • Closure of Internal & CBUAE Audit observations

Work History

Procurement Coordinator

Al Masraf Bank
01.2023 - Current
  • Made sure the compliance with CBUAE regulations related to Procurement & Outsourcing for last 4 years and closing Audit observations coordinating with stakeholders.
  • Filled out proposal forms related to Bank's insurance policies renewals & claims by coordinating with various departments for last 7 years and renewed the insurance policies on time
  • Vendor Management, Contracts management, KYC, World check, Vendor performance evaluation, Due diligence of vendors for last five years
  • Met Compliance, Risk ,Fraud & Audit related documents and assessment requirements of the department since last three years
  • Updated Department's policy & processes periodically from last three years
  • Coordinated on procurement related activities
  • Involved in Procurement System Implementation Project from initial discussion, through testing up to Go live
  • Met the Department KPIs as per internal timelines
  • Floating RFP, obtaining quotations and prepare commercial comparisons
  • Supported in Reporting requirements to senior management
  • Input, analyzed, and reported on data covering all aspects of procurement operations.


Admin & Procurement Assistant

Al Masraf Bank
01.2017 - 01.2022
  • Assisted in all day to day Administrative & Procurement related operations & Schedule meetings as required
  • Maintained suppliers list of 300+ vendors, ensure their KYC due diligence is complete as per CB standard.
  • Assisted in filling out proposal forms related to Bank's requirements
  • Insurance policies renewals(average of 5) & claims by coordinating with various departments.
  • Prepared payment advices for invoices to be paid on behalf of bank to suppliers, AMC providers etc. , by arranging the related approvals or contracts and verifying the service or delivery.
  • Verified Utility Bills for branches & processed almost 700+ invoices per month
  • Tracked ATM permits ,Branch trade license & vehicle license renewals etc.
  • Issued average of 350 LPOs as required per year
  • Maintained up to date contract list of Bank's contracts, send periodic reminders for renewals, Filed contracts department wise , performed outsourcing contracts classification , coordinated with departments to complete
  • Keeping track of budget for the departments & projects

Quality Controller

Valto Informatics Pvt. Ltd.
01.2013 - 01.2014
  • Ensured compliance with quality standards requirements in the scanned documents on an average of 600 documents
  • Collaborated with cross-functional teams to resolve quality issues and drive continuous improvement.
  • Maintained detailed reports and documentation for quality assessments and audits.

Education

Bachelor - English Literature

Bharathiyar University
India
01.2023

B.Tech - Computer Science

University of Calicut
India
01.2009

Overview

13
13
years of professional experience

Summary

Dynamic person with over 8 years of banking experience in multiple areas like third-party management and handling contracts & insurances. Recognized for enhancing productivity and reducing managerial workload , closing external and internal Audit observations, through coordinating with stakeholders. Exceptional proficiency in quickly mastering new computer software, and ensuring seamless operations. Adept at meeting CBUAE regulatory requirements while effectively managing risk, compliance, Fraud and audit functions within the department.

Languages

English
Malayalam
Tamil

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Anna Charles