Nicolas Joseph

• Responsible for timely submission of monthly, quarterly & yearly consolidated financial statements and other reporting files (Middle East, India & Africa) to HO in Germany.
• Follow up and monitoring of Accounts Payables (AP) and Accounts receivables (AR).
• To keep a close watch on the cash flow and advise the management accordingly.
• Credit control and negotiating various credit terms with Trade Credit Insurance provider.
• Monitor and record financial transactions according to German GAAP.
• First point of contact to Group auditors (Ernst & Young) and coordinating with them for the statutory annual audit under IFRS for Middle East region.
• Coordinating with colleagues in India office for the timely completion of accounts and local auditor (DR Mehta & Associates) for the annual statutory audit.
• Preparation of documents every quarter for transfer pricing (TP), CAPEX (maintenance and growth) and License fees.
• Quarterly review of factbooks on various topics viz. Business Operations & Strategy, Contracts, HR, IT, IP, Compliance, Legal, Insurance, ESG, ISO, Financial and Tax information for MEIA region.
• Review and update of yearly contracts on license fees, Sales Commissions, Royalties, Distribution rights and Market Lists.
• IG Reconciliation of monthly, quarterly and yearly figures with 44 other Technoform entities (including Holding, manufacturing and sales offices).
• Responsible for Operational Planning, Budgeting and Forecasting for assigned regions.
• Manage the order processing team and regular checks on the invoices raised.
• Monitor and consolidation of the transport and warehousing costs of shipments.
• Maintain Fixed Assets schedules and related depreciation reports.
• Bank Reconciliation
• Consolidation of employee time sheets for ME, India & Africa and quarterly reporting to HO.
• Annual review and renewal of Group and local Insurances.
• Quarterly filing of VAT returns.

Highlights

• Preparation and completion of factbooks on various topics for prospective investors.
• Successfully implemented a proper control on the accounts receivables and credit limits in ME.
• Successful implementation of Tally ERP 9.0 in India office.
• Successful implementation of VAT in ME office operations.
• Better coordination with India auditors for timely filing of documents with authorities to avoid penalties.

• Project Costing, variance and related analysis
• Monitoring day to day bank transactions, bank reconciliation, inventory reconciliation, inventory management, invoicing and periodical bank submissions.
• Ensuring financial closure of accounts within given time frame
• Follow up and monitoring of accounts payables and receivables
• Review and authorize the weekly accounts payable
• Ensuring timely supply of food, fuel and other provision for the vessels
• Payroll Management
• Project Management
• Responsible for arranging and maintaining financial facilities with banks for various projects
• Preparation and review of Charter Party Agreements and other contracts
• Maintaining high levels of positive relationship with suppliers and negotiating various credit terms
• Monitor and review accounting and related system reports for accuracy and completeness
• Prepare and review various invoices and other accounting documents
• Interact with external auditors of the company for completing the annual audits
• Salary processing; recruitment and visa processing for new crew and staff members
• Cross checking and approval of all LPOs issued
• Preparation of monthly management reports
• Review Internal Processes and Systems, implementing new control procedures required

Highlights

• Successful implementation of effective methodologies for cost control
• Brought greater control of petty cash
• Taken lead in setting up the bank accounts and LCs for the company
• Successful implementation Tally ERP 9.0
• Implementing common supplier payment practice and related credit terms

• Vault custodian
• Internal Audit of designated branches
• Cash Verification
• Checking of all account opening forms and authorizing the same before further processing.
• Handling and servicing of corporate investments
• Financial products recommendation to customer
• Authorize all branch transactions and ensure that proper process has been followed
• Ensure that the branch batch is closed within 3 hrs of the closure limit
• Attrition control of the customers
• Branch Administration
• Maintain Daily Sales Report and monitor the productivity of other operations and sales staffs
• Enhancing customer wallet size
• Ensure that all the staff are adequately trained on the products of the bank and operation processes

Highlights

• Achieved annual branch budgets / targets in six months
• Over achievement of Forex budget

• Branch banking operations.
• Servicing & building of priority banking customers / portfolio
• Verification and Tallying of Clearing operations
• Handling and servicing of corporate investments
• Financial products recommendation to customer
• Audit and Compliance
• ATM cash tallying of the branch
• Locker Management
• Processing of customer requests and recovery of appropriate charges

Highlights

• Assigned by Regional Office (Chennai) to setup Axis Bank Perumbavoor (Kerala) branch
• Awarded the 'Priority Revolution Award' for the contribution in Priority banking Business
• Successfully revamped the Priority banking Portfolio at Kollam (Kerala) branch
• Highest rating for all F.Y. appraisals

• Worked as an intern during my graduation and while doing my CA and CS courses.
• Assisted Chartered Accountants for various statutory audits.
• Book keeping.