Nimmy M S
Dubai
Summary
Knowledgeable Administrative professional with over 10 years of experience. Well-versed in producing high-quality spreadsheets, reports and presentations. Proven history of success in event coordination, staff supervision and office workflow management.
Overview
12
12
years of professional experience
Work History
Administrative Officer
Lawnscape LLC
02.2022 - Current
- Prepare reports to assist business leaders with key decision making and strategic operational planning.
- Maintain the IMS & HSE documents and register all activities related to QAQC & Administration.
- Prepare technical documents for tender submission.
- Prepare and maintain all type of project related logs and assuring the project related submissions on time.
- Submission of project correspondence, materials, MIRs, WIRs and shop drawings and follow-up for approvals.
- Obtain technical documents from suppliers and subcontractors as per the project specifications.
- Prepare the technical submittals and method statements as per the project requirement.
- Inter departmental coordination for the project related documentations and submissions.
- Sign up with more government and other organization’s portals.
- Coordination for ERP (company Software) development and troubleshooting.
- Prepare daily time sheet & over time and payroll.
- PQ and social media updates and obtain new enquiries / clients.
- Posting advertisements, acquisition of CVs, conducting preliminary interviews and arranging for managers' interview to follow.
Executive Secretary & Document Controller
Reliance Electro Mechanical Plumbing Contracting
08.2016 - 07.2021
- Preparation of Payment Certificates, Quotations.
- Handling incoming correspondence including faxes / emails and distribute to respective team as per assignments.
- Responsible for meeting arrangements based on management requirements.
- Accountable for project progress updates and distribute to respective dept.
- Prepare Annual Maintenance Contract and update job costing information.
- Prepare O & M Manual for various projects.
- Submitting online tenders.
- Liaising with internal and external contacts.
- Inter department coordination and follow ups.
- Preparing reports for the top-level management.
- Preserve proper records of incoming and outgoing correspondence, file documents / letters systematically and keep all assigned files up-to-date.
- Preparation and submission of material submittals, RFI log, drawing log,
- Work Inspection requests & Procurement logs etc. for MEP Projects.
- Keep confidentiality in all company documents and reports.
- Prepare, assemble and distribute letters, memos, various reports and documents.
- Handling monthly employee time keeping report.
- Preparing day to day accounts.
- Organizing applicants interview with Manager.
- Other functions assigned as per management requirements
Executive Secretary & Document Controller
Essa Al Muhairi Marine Eng. Services LLC
03.2012 - 08.2015
- Monitoring and coordinating all the administrative works.
- Preparation of time sheet and calculation of overtime.
- Set up and maintain filing systems and work procedures.
- Preparing Reports for the Top-Level Management.
- To complete and maintain sales invoices and reports.
- Calculation of weekly wages and handling petty cash.
- Reports on debtors and creditors; organize and provide documents, reports and information to department and external clients in a useful and well-organized manner.
- Plan meetings and conference calls and organize meetings.
- Initiate purchase requisitions.
- Preparation of Quotations & LPO‘s, Gate Passes and daily allocation list.
- Maintain files and folders.
- Maintain weekly schedule for employees.
- Handle and screen telephone calls, routine mail and reallocate as required.
- Process Client Orders, Invoices and Payments.
- Manage front office operations.
- Ensure quick response to routine inquiries.
- Supervise and uphold management schedules.
- Other duties assigned by Top Level Management
Education
MBA - Human Resources Management
Jaipur National University
12.2019
Skills
- Documentation and Control
- Database Administration
- Quality Assurance
- Analytical Skills
- Skilled in Advanced Excel
- Project Coordination
- Proficiency in ERP
Timeline
Administrative Officer
Lawnscape LLC
02.2022 - Current
Executive Secretary & Document Controller
Reliance Electro Mechanical Plumbing Contracting
08.2016 - 07.2021
Executive Secretary & Document Controller
Essa Al Muhairi Marine Eng. Services LLC
03.2012 - 08.2015
MBA - Human Resources Management
Jaipur National University
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